AboutShirley McAllister, CPP, PHR Expertise I can answer payroll questions, payroll tax questions, 401K questions. No stock option questions please and I have some knowledge of other pensions but am most familiar with the 401K pension.
I can answer U.S.and Canada payroll questions proficiently and have a good general knowledge of UK and South Africa and some knowledge of Australia and New Zealand Payroll procedures.
Please do not ask me homework questions I do not have time to answer them.
Experience 25 years with an international company in the Human Resources, Payroll and Payroll Tax areas.
Organizations SHRM, APA, I.O.M.A.
Publications I.O.M.A. and BNA
Education/Credentials P.H.R., C.P.P., Canadian Payroll Administrator, Successfully passed APA class on UK Payroll Administration.
Boise State University Human Resource Certification
Awards and Honors APA Hotline Citation of Merit for last 8 years.
Question I am a manager at a resturaunt and catering company. I get paid back for gas expenses that I have to pay for to take deliveries. I report mileage used and get reimbursed with current gas price.
I noticed on my first check my boss add 2.25 hours at $10.00 per hour instead of $22.50 for reimbursement. These hours were taxed like the rest of my paycheck.
Is this illegal or legal?
Isn't gas an expense she can write off?
Are there any laws that cover this?
Please help. Thanks for your time in advance.
Answer Gas Expense reimbursement should not be counted as wages. The gas expenses should be paid through Accounts Payable.
The federal government issues a gas mileage rate for these reimbursed gas expenses for the use of your private vehicle.
Here is the ruling from the Department of Labor website:
ORIGINATING OFFICE: Region 5
SUBJECT: Notice – Privately Owned Automobile Mileage Reimbursement; Federal Travel Regulations, FTR Case 2008-301, Final Rule
PROGRAMS: All Programs
1. Purpose. To transmit notice of final rule concerning the Privately Owned Automobile (POA) mileage reimbursement rate increase effective March 19, 2008.
2. References. Federal Register, Vol. 73, No.51, March 14, 2008, pp. 13784-13785; Federal Travel Regulation (FTR), 5 U.S.C. 601, 801, 5701, 5702, 5703, 5704, 5705, 5706, 5707, 5708, 5709; 44 U.S.C. 3501; Executive Order 12866; 41 CFR 301-10.
4. Substance. The General Services Administration is amending the Federal Travel Regulation, by adjusting the mileage reimbursement rate for use of a privately owned automobile on official travel to reflect current costs of operation, as determined in cost studies conducted by the General Services Administration. The governing regulation is revised to increase the mileage allowance for the cost of operating a privately owned automobile from $0.485 to $0.505 per mile. The effective date of this amendment is March 19, 2008.
The statutes and website are referenced above so you can use it to reference to your employer.
