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Accounting, Payroll & Pension Issues/Questions
| Subject | Date Asked | Expert |
| changing payroll to be 1 week behind. | 10/16/2011 | Shirley McAllister, CPP, PHR |
| Q: Currently our payroll is sun-sat a two week period, and we pay that 2 week period on the following ... A: There is no painless way to do this. Vacation time, or loans (which I discourage), are two ways to ... | ||
| Repaying Taxable bonus. | 10/5/2011 | Shirley McAllister, CPP, PHR |
| Q: Just wandering if you could help me. First I should point out this is a question with regards to the ... A: If you only paid back net amount of the bonus and taxes were taken out on the gross amount you have ... | ||
| Records Retention | 9/30/2011 | Shirley McAllister, CPP, PHR |
| Q: I have years of Pre-tax election forms (Flexible Benefits Plan) that employees complete and sign so ... A: I keep these files for 10 years. When the 10 years is up I document the files I am destroying in my ... | ||
| Time keeping system over rides punches | 9/20/2011 | Shirley McAllister, CPP, PHR |
| Q: There are several timekeeping systems utilized where I work. One of the systems actually changes ... A: There possibly may be a setting in the timeclock that is a box you check to override punches in ... | ||
| Time keeping system over rides punches | 9/19/2011 | Shirley McAllister, CPP, PHR |
| Q: There are several timekeeping systems utilized where I work. One of the systems actually changes ... A: Time can be rounded to the nearest 15 minutes. Thus 4:06 can be rounded to 4:00. If the check out ... | ||
| Fiscal Year End | 9/18/2011 | Shirley McAllister, CPP, PHR |
| Q: I know that you are in the US and that Canada differs but I am now at the end of my businesses first ... A: I cannot help with your accounting system as I have never used that type of accounting system. ... | ||
| Switch pay from 26 to 24 | 9/13/2011 | Shirley McAllister, CPP, PHR |
| Q: Same question, but wanting more clarity. My husband's employer switched. According to a handout we ... A: The salaried employee is paid the same every month. So if he is paid 50,000 26 times a year he is ... | ||
| mandatory direct deposit for independent contractors working for a company in MN | 9/4/2011 | Arthur Naman |
| Q: I work as an independent contractor for a medical transcription company located in MN. I live in a ... A: I am not aware of any rules pertaining to your situation. Since you not an employee you may not be ... | ||
| UK Employee | 9/1/2011 | Shirley McAllister, CPP, PHR |
| Q: This question is basically the same as the Canadian employee question except for the U.K. We may ... A: UK is a little different than Canada. We had to have an agent in UK to do business there. I had ... | ||
| changing from a semi monthly payroll to a bi weekly payroll | 9/1/2011 | Shirley McAllister, CPP, PHR |
| Q: Our company pays non exempt employees on a bi weekly payroll and our exempt employees on a semi ... A: Salaried exempt employees are paid by salary and not by the hour. This is not how I would handle ... | ||
| forfeiture account | 8/29/2011 | Shirley McAllister, CPP, PHR |
| Q: !! I still have an issue with the forfeiture account. My boss always write a check for the ... A: The forfeiture amount is a debit in the 401K credit account. When you take it out of that account ... | ||
| 401k PLAN | 8/24/2011 | Shirley McAllister, CPP, PHR |
| Q: ..!!! can you explain me the process that i should follow to allocate this expenses properly !! A: I have my forfeiture amounts posted directly into my payable account. The payable account is a ... | ||
| LLC accounting question | 8/18/2011 | Arthur Naman |
| Q: How should an LLC's preferred units buy-back discount be accounted for? The company I work for is ... A: The P&L generally is not affected by transactions involving stock. By "discount" I presume you mean ... | ||
| Travel Time | 8/10/2011 | Shirley McAllister, CPP, PHR |
| Q: Our company has two locations (bases). Our staff may be scheduled for either base location, which ... A: The trip from home to whatever worksite they arrive at first and the trip home from the last ... | ||
| Common Paymaster | 8/10/2011 | Shirley McAllister, CPP, PHR |
| Q: I googled your article on Common Paymaster and found it very helpful. I have some questions: 1- ... A: I apologize for how long it has taken to answer. I have been really swamped at work with some issue ... | ||
| Tennis Pro-Am - paying the pros | 8/10/2011 | Shirley McAllister, CPP, PHR |
| Q: I actually have 2 questions: 1. Our club will be hosting a pro-am where we will be paying area pros ... A: The pros you are paying will be paid only 150.00 or 200.00 for the entire event. They are not ... | ||
| 401k | 8/9/2011 | Shirley McAllister, CPP, PHR |
| Q: My husband has a 401k that we want to cash out. The retirement dept told us he cant until he leaves ... A: He can roll it over into an IRA account at a financial institution if he is 59 1/2 or older. It is ... | ||
| HCE 401k Excess Contribution | 8/5/2011 | Shirley McAllister, CPP, PHR |
| Q: ..I was just notified by my employer that we exceeded our 401k deferral for 2010. Since it is well ... A: If you keep in contact with the payroll department throughout the year they can look up on their ... | ||
| HCE 401k Excess Contribution | 8/1/2011 | Shirley McAllister, CPP, PHR |
| Q: ..I was just notified by my employer that we exceeded our 401k deferral for 2010. Since it is well ... A: Your employer is not obligated to pay the penalty, you can ask and see if the employer will do so. ... | ||
| Changing Payroll Cycle - Check List | 7/15/2011 | Shirley McAllister, CPP, PHR |
| Q: We have multiple business units processing payroll under many different cycles under many different ... A: I do not have a checklist or project sheet. I actually changed from semi-monthly to bi-weekly ... | ||
| 401K shortage | 7/8/2011 | Shirley McAllister, CPP, PHR |
| Q: When I was terminated from my position, I was told that my 401K was $17,295.06. After trying to get ... A: First you need to be aware that if the employer contributes to the plan there is a vesting period to ... | ||
| studio write off | 7/2/2011 | Arthur Naman |
| Q: I am a professional artist presently working out of my home and selling through galleries. I am ... A: I cannot see any reason why you should not be able to do as you intend -- to treat a residence as ... | ||
| LLC Accounting | 7/1/2011 | Arthur Naman |
| Q: I am working with an owner of LLC (temporary employment agency)that has been in business for 2+ ... A: Regarding reporting on the balance sheet, please consider an accrual to cash entry. That will take ... | ||
| U.S Employees in Canada | 6/30/2011 | Shirley McAllister, CPP, PHR |
| Q: We currently have U.S employees working in Canada. We have offices in both the U.S and Canada. ... A: If the company has a permanent office in Canada the employee will have to file a Canadian tax return ... | ||
| Labor | 6/26/2011 | Shirley McAllister, CPP, PHR |
| Q: This is from a question I asked prior. The problem I have is that we were asked to work 7 days a ... A: That would be a type of unemployment or vacation pay. If you were working you are not eligible for ... | ||
| Supplemental Insurance Cafeteria Plans | 6/24/2011 | Shirley McAllister, CPP, PHR |
| Q: I live in TX. I have looked everywhere, but cannot find the answer. We have a small business, 6 ... A: I cannot help you with this question. We do not pretax Aflac. It is a supplemental insurance and it ... | ||
| Payroll Deduction Figures | 6/23/2011 | Shirley McAllister, CPP, PHR |
| Q: First of all, this is not a homework question, it is matter of eating and not eating; secondly, you ... A: How the withholding is calculated from your pay depends on how you have filled out your W-4 form. It ... | ||
| Salaried Employee | 6/20/2011 | Shirley McAllister, CPP, PHR |
| Q: I am a salaried employee in colorado I work in the restaurant industry. I am wondering is it ok for ... A: Salaried exempt employees are exempt from the FLSA (Fair Labor Standards Act) and are not eligible ... | ||
| RE: career develepment | 6/20/2011 | Shirley McAllister, CPP, PHR |
| Q: I would like expand my knowledge and career in the field of Payroll. Are there any courses or ... A: I would suggest that you contact the Canadian Payroll Association. They have a certification in ... | ||
| LLC Accounting | 6/17/2011 | Arthur Naman |
| Q: I am working with an owner of LLC (temporary employment agency)that has been in business for 2+ ... A: My apologies; I thought I had answered this, but I obviously have not. You mentioned he is a sole ... | ||
| 26 pay periods | 6/16/2011 | Shirley McAllister, CPP, PHR |
| Q: My question is. We've just changed to 26 pay periods. We've ask if on the month with 3 checks ... A: The payroll can be set up to do either 24 or 26 deductions a year. If part of the year has passed it ... | ||
| Volunteer Payroll Deductions | 6/14/2011 | Shirley McAllister, CPP, PHR |
| Q: I am having to write guidelines for volunteer employee payroll deductions. The payroll deductions ... A: Usually payroll imputs the pay roll deductions and reconciles the history reports. This is a payroll ... | ||
| time clocks | 6/6/2011 | Shirley McAllister, CPP, PHR |
| Q: I am a new HR manager and I have a question. If the company sets a start time at 7am and employees ... A: If you allow them to check in early than they must be paid according to what is on their timecard. ... | ||
| Can a salaried employee working for one company be paid two rates? | 6/4/2011 | Shirley McAllister, CPP, PHR |
| Q: We have a salaried employee (a manager) who would like to work on a part-time basis in another of ... A: What he would do is become a non exempt employee and his position would be subject to overtime. He ... | ||
| Federal tax withholding on a monthly annuity/1099R distribution code/early 10% penality | 6/1/2011 | Allen |
| Q: I’m age 51. I’m now receiving my pension on a monthly basis; effective 6-1-2011, amount of ... A: The answers to your questions are: 1. If you do not make a tax withholding election, the trustee ... | ||
| what percent was taken from gross | 6/1/2011 | Shirley McAllister, CPP, PHR |
| Q: On a 5 month back pension I received 7740.00 gross and was paid 7253.82 at what percent did they ... A: I need a bit more information. Was the pension for 1 month or for 5 months? They only took out about ... | ||
| Back pay for new job | 6/1/2011 | Shirley McAllister, CPP, PHR |
| Q: I have a new job title as of 6/1/11 but was doing the job in Oct 2010 at the time of my review. My ... A: It is not illegal to pay reto pay unless you are on a union, government or education contract that ... | ||
| Defined Pension | 5/31/2011 | Allen |
| Q: My mother died from a (GBM) brain tumor on April 14th 2011. She got sick last Sept and was on Med ... A: I suggest the following: 1. Write the plan administrator and tell them that your mother wanted to ... | ||
| Time Clocks for Hourly | 5/26/2011 | Shirley McAllister, CPP, PHR |
| Q: We have a few hourly employees and several salaried employees. I want to put a time clock in for all ... A: You could just have the hourly employees punch in and out that is permissible. It will probably ... | ||
| Lump sum payments from terminated pension plan | 5/26/2011 | Shirley McAllister, CPP, PHR |
| Q: Our pension plan will be terminated as of year-end and one of the available options will be a lump ... A: I would suggest to you that you do not take a lump sum payment. You need to roll the amount over to ... | ||
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Accounting, Payroll & Pension Issues
Answers by Expert:
Shirley McAllister, CPP, PHR
Top Expert on this page
Expertise
I can answer payroll questions, payroll tax questions, 401K questions. No stock option questions please and I have some knowledge of other pensions but am most familiar with the 401K pension. I can answer U.S.and Canada payroll questions proficiently and have a good general knowledge of UK and South Africa and some knowledge of Australia and New Zealand Payroll procedures. Please do not ask me homework questions I do not have time to answer them.
Experience
25 years with an international company in the Human Resources, Payroll and Payroll Tax areas.
Organizations
SHRM, APA, I.O.M.A.
Publications
I.O.M.A. and BNA
Education/Credentials
P.H.R., C.P.P., Canadian Payroll Administrator, Successfully passed APA class on UK Payroll Administration.
Boise State University Human Resource Certification
Awards and Honors
APA Hotline Citation of Merit for last 8 years.
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