Expert: Amy - 3/20/2007

Question
QUESTION: I am new to this program and I am trying to create a book with page numbers, and multiple pages in one file. Can I do this with AI CS2,if so how? And can this program make page sequences? My HELP  Illustrator Help F1 will not work!!Will someone with Illus.11 be able to open my AI cs2?
ANSWER: Hi Emily.

If you're making a small book, Illustrator is a fine tool to use. I use it all the time. If you are making a book with more than a dozen pages, you might want to consider another program. InDesign or Quark. Illustrator *can* create multiple page documents but it is not built for that.

Here's how to create a multiple page document, copied from Illy help. The end result is a PDF file in this case but it doesn't have to be.

To create a multiple-page Adobe PDF file.

Choose File > Print, and set the media size to the size you want the PDF pages to be.

Select Setup on the left side of the Print dialog box. Set the following options, and click Done:
For Crop Artwork To, select Artboard.
For Tiling, select Tile Full Pages or Tile Imageable Areas.

Set up the artboard so that it is big enough to display all pages, and choose View > Show Page Tiling. (See About page tiling.)

Lay out the artwork for each page within the page tiling boundaries on the artboard.

Save the file in Adobe PDF format. (See To create an Adobe PDF file.)

In the Save Adobe PDF dialog box, select Save Multi-Page PDF From Page Tiles.

Set additional PDF options, and click Save PDF.

I'm not real clear on what you mean by page sequences, but if you mean does Illustrator auto-number pages, no, it does not.

In order to make sure that people using 11 can open the CS2 file, just do a "Save As" and choose *.AI format. After clicking the "Save As" button on this screen, you will be presented with an Options window. The top otpion is the version.  Use the pull down menu to choose Illustrator CS and complete the save.

Hope this helps!
Amy

---------- FOLLOW-UP ----------

QUESTION: Thanks Amy for helping me with those questions. I do have a few more. I am making a yearbook that will be about 24 pages long, I can divide the two sections up. How do I create margins that I can see but will not be printed on the final project? I don't understand those tile things, it looks like four squares and one in the middle. they are numbered but the middle one is not. is that four pages,? What is the difference between tile full page and tile imageable areas? I can make a text box but I can not expand it, it only moves the entire thing or makes another box or makes the wierd lines like i am moving one side of the box but not all the other sides. Is there anyway to make my help tab display a help box to find some of these questions?  

Answer
Hi again,

I think you'd prefer to work with Tile Full Pages. When you select that option, it shows you the outlines of the whole page size, not just the printable area.

So here's an example you can modify. To make a document with 2 pages that are LETTER SIZED, create a new document with an artboard size of 11 height and 17 width (the measurement of two 8.5 x 11 pages side by side), and choose LANDSCAPE orientation. Make sure "[ ] use print setup" is not selected.

Then in your printer setup, select the desired printer and select LETTER size paper, PORTRAIT orientation.  You need to do this when you set up new documents because Illustrator uses the active printer to determine the page sizes.

When you've done these two things, double click on the Page Tool (bottom left tool in tool palette) and you'll see two page outlines, perfectly sized, side by side on your 11 x 17 document with little page numbers on them. THose numbers don't print, by the way.

To create 12 LETTER SIZED pages, you'd multiply 8.5 by 12 when specifying your artboard width.

As far as text boxes. Make absolutely sure you are creating a text box and not just a block of text. Use the text tool and click and drag with it to create the boundary. Now type.

When done typing, select the black arrow (selection tool).

You should be able to resize by dragging the bounding boxes with the selection tool (black arrow). Bounding boxes only appear when the black arrow tool is selected. If you don't see them, the feature may be turned off. Hit Shift + Ctrl + B to toggle them back on.

As far as making non-printing margins, just use Guides. To make one, display the rulers on the artboard (Ctrl + R).  TO make a vertical guide, click on the vertical ruler and drag a guide onto the page. Guides can be locked, cleared, etc. All those commands are found under View > Guides.

Well Emily I hope this helps!
Amy