You are here:

Business Etiquette/letterhead when board vacancies exist


Our non-profit organization has lost two executive board members recently. We'll be sending out a fundraiser letter before our annual meeting when we elect new board members. How should we handle the letterhead?

Thanks for your advice,


Dear Mary:

Thank you for your question.  You have several options regarding using your current letterhead when it is not entirely correct. You can do nothing, redact the information or (previous two options are not good choices) ...
I suggest that you include with each mailing a slip sheet which states that the former Board members have completed their tenure on the Board and the reason. (death, end of term, stepped down due to other commitments, etc.)
This will inform the letter's recipient of the up-to-date information of their no-longer being on the Board and inform that replacement members will soon be elected.  It might encourage the reader to call and put their name on the list of considerations.

I hope this helps.

Business Etiquette

All Answers

Answers by Expert:

Ask Experts


Cynthia W. Lett


Author of "That's So Annoying - An Etiquette Expert On The World's Most Irritating Habits And What To Do About Them" . One of the few Certified Etiquette Professionals (CEP) and Certified Protocol Professionals(CPP) earned by examination through the International Society of Protocol & Etiquette Professionals ( I will be happy to answer your questions about business or social etiquette, international customs or protocol issues.


Ms. Lett has trained over 100 etiquette professionals worldwide to teach the subject to professionals and children. She has worked in 102 countries and is expert in doing business in unfamiliar cultures. Ms. Lett is principal of The Lett Group since 1983. Professionally, Ms. Lett is the founder of and serves as Executive Director of the International Society of Protocol & Etiquette Professionals headquartered in Washington, DC.

University Club of Washington, DC She is an active member of the National Speakers Association, American Society for Training and Development; Women Business Owners; Professional Convention Management Association; and past member of the American Society of Association Executives; Foundation for International Meetings (Board of Governors 1986-1987). She was elected into Who's Who of American Women; Who's Who of Advertising Executives; 2000 Notable American Women; Who's Who of the World's Women; Who's Who of U.S. Executives and Who's Who of the World.

Ms.Lett is the author of "That's So Annoying: An Etiquette Expert On The World's Most Irritating Habits And What To Do About Them" available wherever books are sold and at She has been featured and quoted in publications such as Successful Meetings, Meetings and Conventions, Meeting News, Business Travel News, Washington Business Journal, Washington Post, New York Times, Regardies Magazine, Wall Street Journal, The Robb Report, Entrepreneur Magazine, The Harvard Business Review, Ohio Business Review, Training and Development Journal, CIO Magazine and others

Certified Protocol Professional Certified Etiquette Professional Certificate: Adult Learning Techniques - George Washington University Master-Legal Studies - Antioch School of Law BS - Restaurant, Hotel & Institutional Management - Purdue University BA - Public Relations / Interpersonal Communications - Purdue University

Awards and Honors
Distinguished Darden Professor - Purdue University

Past/Present Clients
During 1990, Ms. Lett planned a series of Business Exchange meetings in the Soviet Union for entrepreneurs from the United States who wished to learn about joint ventures with the Soviets in many different fields. She is featured in the PBS special Pioneer Living as the protocol expert. Ms. Lett is also the etiquette expert for the Fine Living Channel and currently featured in Survival Guide Office Etiquette. She is also a frequent expert on etiquette issues for Fox Cable News.

©2016 All rights reserved.