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Question
I have just been told that "the correct way" to write a business letter to someone you know, but are not technically "friends" with - you you're friendly - is to show your salutation correctly, Dear Mr. Smith, and then manually cross over the Mr. Smith and hand write a first name. I have never heard of this in business letters. I think I may have seen it in solicitation mail. Can you lead me to the source of this "proper way?"
I have no idea, and do not think it is correct. If you are on a first-name basis with the person and there is no other reason for extra formality, use the first name. If you are not on a first-name basis, use the more formal greeting.
Hope this helps.
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Answers by Expert:
Dan Smith
Expertise
I have been a professional writer and editor for more than 30 years, taught speech and English composition at the university level, and have developed speech and English composition courses and seminars for businesses. I am experienced in editing a wide variety of materials, especially business, scientific, and other academic papers. I am familiar with all the major style guides.
Experience
I have edited any number of graduate papers and other technical materials in such advanced fields as clinical psychology, civil and electrical engineering, and semiconductor fabrication. I have extensive experience in working with non-native English speakers.
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