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About Dan Smith
(Top Expert on this page)

Expertise
I have been a professional writer and editor for more than 30 years, taught speech and English composition at the university level, and have developed speech and English composition courses and seminars for businesses. I am experienced in editing a wide variety of materials, especially business, scientific, and other academic papers. I am familiar with all the major style guides.

Experience
I have edited any number of graduate papers and other technical materials in such advanced fields as clinical psychology, civil and electrical engineering, and semiconductor fabrication. I have extensive experience in working with non-native English speakers.
   

You are here:  Experts > Arts/Humanities > Writing > Business & Technical Writing

Questions Answered By Expert  Dan Smith 
In Category  Business & Technical Writing

SubjectDate Asked

the + family name + s6/18/2009
  Q: In English "s" following a family name preceded by "the" refers to the entire family, e.g., the ...
  A: Apostrophes are properly used to make possessives. But this is something that has become much ...
WRITING2/12/2009
  Q: I read a book that has a reference: 2. Connor WE. The importance of n-3 fatty acids in health and ...
  A: The article by Connor was published in the American Journal of Clinical Nutrition. The rest of the ...
Appendix v. Attachment1/29/2009
  Q: In writing a "plan" for a governmental organization is it better to label supplemental documents as ...
  A: I would probably call them appendices, but I doubt if it really makes much difference as long as you ...
Appendices - can they reference report?12/17/2008
  Q: I am writting an engineering report and I need to add past reports as Appendices. However, many of ...
  A: I'm not sure I entirely understand your question, but if your reference takes the reader to one ...
Recipe Book7/9/2008
  Q: I have written a recipe book in WORD. I want to add some drawings that my son is doing. He ...
  A: Word handles images quite well. You simply need to scan your son's sketches into a format that can ...
capitalization4/16/2008
  Q: I am editing a church history course, and I have just about exhausted every manual, style book, etc. ...
  A: If Chicago doesn't have anything specific on the topic, I doubt if anyone will. I do not think these ...
Business and Technical Writing-is there a difference11/20/2007
  Q:
  A: Generally, technical writing has to do with the specific requirements of technical documentation and ...
Capitalization10/12/2007
  Q: I apologize in advance for the lengthiness of this question. I can't find the answer concerning ...
  A: I doubt if you'll find a manual that addresses this particular issue. You might try the Microsoft ...
sequence of academic degrees with British honors8/21/2007
  Q: An author holds an MD degree, is a Fellow of the Royal College of Physicians, and is a Dame ...
  A: I would give precedence to the academic degree and the professional affiliation before the social ...
Letter Format8/6/2007
  Q: Mr. Smith, I am embarrassed, but am in need of some professional help. I am a department manager for ...
  A: Any standard business letter format will be appropriate, and you can find these in the templates ...
Parentheses to combine singular and plural forms7/6/2007
  Q: I frequently see singular and plural forms combined into one word using parentheses, usually with ...
  A: I agree with you but don't have a source either. I generally object to the use of a slash instead of ...
Use of the term "applicable"7/3/2007
  Q: Greetings. I am a technical writer at a test lab which evaluates the compliance of equipment to ...
  A: Your customer is correct, and it's not even a close call. The standard is being applied to the ...
hyphenated word6/22/2007
  Q: I am writing a graduate level paper in social work and need a clarification on the word long term. ...
  A: Compound adjectives are ambiguous, and they evolve some, so confusion on the subject is natural. In ...
need assistance for writing a business mail6/3/2007
  Q: i am planning to start up my own recruitment firm, how should i start up, help me how, should i ...
  A: Well, if the care you put into addressing your question to me is any indication, you need quite a ...
writing instruments5/12/2007
  Q: In filling out a checking account transaction ledger, I require a very fine lined pen that will ...
  A: The selection of writing instruments at Office Depot or OfficeMaxx is extensive. I'm sure you'll be ...
plagiarism3/4/2007
  Q: Do you know if I copy a portion of my mother's will and use it in my will, would that be plagiarism, ...
  A: That is not a problem. Plagiarism only arises as an issue when you take credit for the work of ...
American English2/4/2007
  Q: Smith, I am now working on a project where the text is changed to American English from British. I ...
  A: The differences are not terribly great. There are some differences in spellings ...
Salutation12/5/2006
  Q: I have just been told that "the correct way" to write a business letter to someone you know, but are ...
  A: I have no idea, and do not think it is correct. If you are on a first-name basis with the person and ...
Correct use of "square metres"11/24/2006
  Q: Information I handle often reduces output of various factory's glass to "square meters" to produce a ...
  A: As long as it is accurate, I think the purpose will be met. In general, a stronger construction is ...
letter writing11/20/2006
  Q: If I am business owner, how can I write a letter to the local visa office to prove that one of my ...
  A: I don't have a form letter for that purpose. Just address the letter to the office and explain that ...
Tech Writing11/16/2006
  Q: Dan: I've been doing technical writing since the 1970s. In its heyday, TW was the "in" thing but ...
  A: I have confronted the same problem, but I have pretty much turned a different direction and away ...
Car Parking Fine Letter11/11/2006
  Q: Could you help me by giving me some advice on how to reply to a Car parking Fine I got when I parked ...
  A: The basic setup that you sent was OK. You just need to elaborate a bit more. Tell more specifically ...
Business Capitalization Rules11/1/2006
  Q: I apologize for assuming. Thank you for your reply. BrandyDear Mr. Smith, I am reviewing a SOW ...
  A: You're welcome. Again, almost anything written is almost always better without the acronyms. Even if ...
Business Capitalization Rules11/1/2006
  Q: Smith, I am reviewing a SOW from a vendor with serious capitalization inconsistencies when ...
  A: A SOW? You're reviewing a female pig whose owner is broke? This is the second question this morning ...
agm report11/1/2006
  Q: I've been asked to produce a booklet for our next agm. This will be used for funding purposes as ...
  A: What is an agm? Don't ever assume that everyone knows all the acronyms you know. Acronyms are ...
i need to write a personal letter.10/31/2006
  Q: How are you ? I'm working as a dermatology resident, and i want to apply for a higher study program ...
  A: I have worked with many people on admissions to graduate school and in a variety of disciplines ...
quorums9/1/2006
  Q: Please could you tell me if a quorum as part of a committee can be related to each other? i.e mother ...
  A: That would depend entirely on the bylaws of the particular organization. For example, the board of ...
capitalization8/15/2006
  Q: I understand the 'capitalize proper noun' rule, but am getting confused about how extensive the ...
  A: I would not normally think of those as proper nouns. Sometimes it is appropriate to use capitals in ...
want to develop7/18/2006
  Q: Followup To Question - My spoken english is good. But my written english is not as good and some ...
  A: As I said, write in a conversational manner. No one would say the things you have said. Your object ...
want to develop7/18/2006
  Q: My spoken english is good. But my written english is not as good and some times bad. I dont have the ...
  A: It is a very common mistake even for native speakers (especially those who have majored in business) ...
want to develop7/16/2006
  Q: My spoken english is good. But my written english is not as good and some times bad. I dont have the ...
  A: If you do not like to read, there is probably not a lot of hope because that should be a big part of ...
starting a sentence with6/29/2006
  Q: I found this answer at English Plus. --> ---------------------------------------------- There is ...
  A: You would not normally make two such closely related phrases into two sentences. He liked the ...
Definition6/16/2006
  Q: I am writing a paper and part of it is to be about"trade bodys" of England. I can't even find a ...
  A: A trade body is an organization that is devoted to promoting trade. The World Trade Organization is ...
archaic definitions6/15/2006
  Q: my questions is in regards to the use of archaic definitions. is it proper to use a word in a ...
  A: Probably not, though I'd like to see the specific example you have in mind. But presumably when you ...
Business writing5/26/2006
  Q: When reading a U.S. homebuilder's annual report, I, a Japanese, have bumped into: Each division is ...
  A: 1. Either "feasibility studies" or "a feasibility study" would be acceptable. Which it should be in ...
Microsoft Word's grammer checker5/24/2006
  Q: I'm an 'expert' in the physics category. I often compose my answers in a text editor and then paste ...
  A: Word is wrong in the first and third. In the second example, I think you could get away with either, ...
Comma after Inc.5/23/2006
  Q: I cannot find any written confirmation that a comma should always follow Inc., and I am beginning to ...
  A: You are correct. But many people get it wrong. The comma should also come before and after such ...
English usage4/25/2006
  Q: I, a businessperson working for a Japanese company in Tokyo, use English quite often and sometimes I ...
  A: In all these examples, both alternatives are correct and except for example 3 have identical ...
Career Questions3/11/2006
  Q: I was wondering if you knew of any "hot spots" (cities) that have a good demand for technical ...
  A: I don't have much more insight than you have. This is something that is frequently ocntracted for on ...
Correct punctuation2/25/2006
  Q: Always problems with the comma! My dog is fast and that is why I like him. Should a comma be ...
  A: The sentence is a compound sentence just like this one, and the independent clauses should be ...
Wrting in English2/12/2006
  Q: I have a Japanese student of English. I have bumped into a sentence in a text book: Until now no ...
  A: I think you are correct. But if the speaker is really talking about the present ("now"), I don't ...
What is a quorum1/27/2006
  Q: I need to know what a quorum is and why they are required at a meeting. Thanks
  A: A quorum is the minimum number of officers of the organization required to do business. The actual ...
Example of formal meetings1/27/2006
  Q: Can you please help me out I need to know what the difference between a formal meeting, semi formal ...
  A: Sorry this took so long. The site seems to have been having difficulty. Chairperson: Directs the ...
apostrophe question1/26/2006
  Q: Something bugs me about seeing pleurals and apostrophes (CD's, 40's etc) Is the apostrophe correct ...
  A: It bugs me too, and I don't use them that way. I correct it in everything I edit. But we may be ...
phrase "in the case of"1/19/2006
  Q: Mr. Smith, I?fm studying technical writing. I have a question about the phrase ?gin the case ...
  A: Would you please send me this question directly in an e-mail? Some of the characters in your ...
Conference1/16/2006
  Q: We are having a conference and am looking to write a short information page about the following:Our ...
  A: Try looking up Web sites on conferences that are upcoming. That is the kind of information usually ...
Editorial question12/19/2005
  Q: What is the difference in an academic journal between an Erratum and a Corrigendum?
  A: I will confess to never having come across the latter before. So I looked them both up. They pretty ...
Career advice11/27/2005
  Q: I am a corporate recruiter seeking to develop a home business but anxious about leaving my steady ...
  A: I have found it difficult to sustain that kind of income working alone. There's a lot of competition ...
A.P.A11/14/2005
  Q: how do i format a summary/ critique of a couple of interviews into an apa format?
  A: You will need to get access to the Publication Manual of the American Psychological Association. I ...
vehicle11/2/2005
  Q: Could you explain the differences between the words below, with some examples e.g. a bulldozer, ...
  A: First of all, the words "heavy" and "light" are relative, so different speakers might put different ...
meaning of the working vehicle10/28/2005
  Q: Mr. Smith. Thank you for your informative reply to my question. In the previous question, the ...
  A: I think I would call such a set of vehicles "self-propelled industrial vehicles." Normally a crane ...
wording on a title of a patent abstract10/27/2005
  Q: Smith, I'd like to know about a wording used in a title of a patent abstract. A: WORKING VEHICLE ...
  A: I would phrase this as follows: <<Vehicle speed-change control device and speed-change control ...
scholarship essays?10/24/2005
  Q: I was wondering if you answered questions on how to proofread and correct scholarship essays? ...
  A: Depending on how long they are and how many there are, there might be a fee. I normally limit my ...
Combined Technical Words10/9/2005
  Q: We write aviation technical manuals and there are a LOT of instances when we are confused about ...
  A: I wouldn't worry too much about this one. The important part here is that you establish a rule that ...
The word "inspire ... to"10/3/2005
  Q: I have to pick your brain on the grammatical aspect of the following sentence: He inspired millions ...
  A: This is actually not a very good sentence, and that is why you're struggling with it. But in this ...
Technical Writing9/29/2005
  Q: What is the symbol that signafies the end of an article (in a magazine) called?
  A: Different magazines use different symbols, and some use nothing more than a period, simply going to ...
ain't9/28/2005
  Q: In every dictionary I have been able to find, the word "ain't" is listed as "non-standard". It is ...
  A: "Ain't" is commonly used in both British and American English, but it is most evident in less formal ...
Using too.9/27/2005
  Q: Haha, you may have noticed that I've asked you a somewhat numerous amount of questions; well, thanks ...
  A: I would not normally set it off with a comma. I don't know that I've noticed it done very often, and ...
how to write a letter of resignation9/26/2005
  Q: how to write a letter of resignation
  A: Generally, it is a good idea to express some regret at terminating the employment relationship and ...
Revision9/18/2005
  Q: My name is Jonathan and I was wondering if you could possibly take a look at my essay for my writing ...
  A: I don't think I could edit this without a look at the article itself. Could you forward your essay, ...
How should this legislation be read?9/5/2005
  Q: I live in New Zealand. New Zealand has a "no fault" system of insurance for injured workers. Workers ...
  A: I am not the person to ask about this issue. Such legal questions involve not only grammatical ...
grammar7/15/2005
  Q: A colleague and I are having a grammatical dispute, and we were wondering if you could help us solve ...
  A: Grammatically, adverbs are allowed to either precede or follow the terms they modify, so your ...
what have you answer me before? can you plz double check....6/8/2005
  Q: I have never receive any of your answer, and check with your file again, make your mind clear ...
  A: Well, I don't know what happened to my answer then. My response, however, was that an edit of this ...
Appendix/Attachment5/25/2005
  Q: What is the difference between an appendix and an attachment? What would be the proper usage?
  A: They're about the same thing, I suppose. One definition of attachment is a supplementary document ...
Technical writer5/19/2005
  Q: this is the second DVD I have written a script for, the question is once its complete I am going to ...
  A: I'll be happy to take a look at the content. Why don't you send me a sample directly to: ...
monetary amount5/17/2005
  Q: A doctor asked me to type his book as he records it. The book will be between 300-500 pages, what ...
  A: Transcription services in Austin charge $1.00 for a 25-line page. That's roughly one double spaced ...
Tech Writer trailblazer4/11/2005
  Q: I am collecting advice and reference information on how others have handled or might handle ...
  A: I would start by establishing internal procedures for creating documentation for both internal ...
I want to get data about " it is always easy to quit"4/9/2005
  Q: Sir, i am student. i want to write about "IT is always easy to quit". i want to get data about ...
  A: To quit what? If you need information about addictions in general, look up that topic using any of ...
I am sorry4/3/2005
  Q: Sir i am really sorry to use short forms which hurt you. I just asked that what we should write 1 ...
  A: I live in Texas, but please do not misunderstand me. I am not interested in joining a MLM, but if ...
help me out4/3/2005
  Q: h r u?i am 24 years old :-) me & a friend of mine have joined a company for which we have to ...
  A: I would need to know a great deal more about the company to offer any suggestions. Yes, I know how ...
hello3/18/2005
  Q: I was wondering if you can help me with my analytical report on course management softwares for ...
  A: I may be able to help with this, but its scope is probably beyond what I can do pro bono in this ...
writing3/14/2005
  Q: -would you be able to give me a head start?hi expert I'm doing an english analytical report which ...
  A: I have given you a head start. But to go a bit further, I would either take an example of an ...
Word meaning3/5/2005
  Q: Followup To Question - Dear Mr Smith, Please give me your interpretation of the intent of that ...
  A: Well, then, there would be no other way to amend the document. It very clearly says that unless it ...
Word meaning3/5/2005
  Q: Please give me your interpretation of the intent of that portion of the statement in brackets in the ...
  A: The phrase "except as otherwise provided" has the same operational effect as would "only" after the ...
Word meaning3/5/2005
  Q: Please give me your interpretation of the intent of that portion of the statement in brackets in the ...
  A: I'm assuming the brackets are yours to guide me to the correct phrase? It means that unless ...
Grammar: Coordinating conjunction question2/27/2005
  Q: The second sentence in the following example is a pattern I find myself writing (and agonizing over) ...
  A: I don't think it gives too much emphasis to the and. I think you're making way too big a deal of ...
What do I need to get started in tech writing?2/26/2005
  Q: I recently graduated from school with BA in English and have been trying to figure out how to start ...
  A: Most community colleges offer courses specifically in technical writing. You might take a couple of ...
Looking for help on Editing2/4/2005
  Q: Dan, Could you possibly edit my personal statment? Looking for your reply. Thanks, Vivi
  A: You did not include it. I often edit these, but I usually limit the work that I do free to one ...
English usage and grammar help2/2/2005
  Q: Mr. Smith, I will be taking the Foreign Service Exam in April. I am looking for a concise and fairly ...
  A: The classic for nearly a century now is Strunk & Whilte, The Elements of Style. It is short, ...
business letter1/26/2005
  Q: My husband and I are trying to sell our house. I need to know how to write a letter stating the ...
  A: I thought I had answered this question. I apologize if there has been a delay. Any business writing ...
Brochures for Practice1/24/2005
  Q: I am a licensed acupuncturist having also completed my iridology certification. I should also finish ...
  A: The economics of the project depend on how large a print run you will do at one time. With today's ...
Application for Admission in School1/20/2005
  Q: I want to apply for admission in different schools for my child. Can you please draft an ...
  A: I regularly work with students on their applications to college and graduate school, and ...
the purpose of page numbers in the dictionary1/8/2005
  Q: what is the purpose of having page numbers in the english dictionary
  A: The same as having page numbers in any other document, I suppose. Granting that the alphabetical ...
might vs. could1/7/2005
  Q: I work with an Hispanic man helping him learn English,and he helping me in Spanish. Today he asked ...
  A: In these two stand-alone sentences, they are pretty much interchangeable. If some context is added, ...
Three English expressions1/1/2005
  Q: First of all, thank you for making yourself available to answer questions related to the English ...
  A: You're welcome. All three are correct grammatically, but the parenthetical material is less clear, I ...
Notify Letter12/10/2004
  Q: I am now writing a English letter and did not know whether the grammer or presentation is correct or ...
  A: Use this instead. Effective 15 December 2004, your salary will be increased to $10,000. Your salary ...
Style Issue12/10/2004
  Q: How do you recommend handling the titles of events or programs? I work for a philanthropic agency, ...
  A: I took a quick look at Chicago and couldn't find anything specific to that problem either. That's ...
science project report12/5/2004
  Q: How do you write a Hypothesis with out using first person.
  A: Do not use a first-person pronoun in the hypothesis. Generally speaking, personal pronouns of any ...
Can you assist me with sentence construction and punctuation in this essay?11/21/2004
  Q: Emphasis is usually given to the Atlantic Charter of August 1941, in which Franklin D. Roosevelt ...
  A: I appreciate your comments in the feedback section, but don't you think it's taking advantage a wee ...
Please edit this page. Thank you11/21/2004
  Q: become departments. The maintenance, security, and upkeep of the colonies outweighed the financial ...
  A: I don't suppose you have a friend named Peter, do you? I have explained to him my policy regarding ...
Thanks very much for your previous help.Can you assist me with sentence construction and punctuation of this second essay please?11/20/2004
  Q: World War II drained the resources of many European countries, most notably Britain, thus ...
  A: World War II drained the resources of many European countries, most notably Britain, thus ...
Improving English Sentences11/19/2004
  Q: I've been asked to translate a business brochure and I need to pick your brains about improving the ...
  A: You say you are not doing this for commercial reasons, but this is clearly a promotional piece. The ...
Can you assist me with sentence construction and punctuation in this essay?11/17/2004
  Q: Peasants are people who must earn most or all of their money from the land around them. The ...
  A: OK. Here you go. My comments and questions are in parentheses. Peasants are people who must earn ...
Can you assist me with sentence construction and punctuation in this essay?11/16/2004
  Q: Peasants are people who must earn most or all of their money from the land around them. The ...
  A: This is a much longer project than I can do strictly as a volunteer. I usually limit pro bono ...
Capitalization11/15/2004
  Q: I thought I understood the rules, but it does get complicated at times. I read were someone used ...
  A: It is a confusing area. But the general rule, taken from the Chicago Manual of Style, is that ...
Developmental English10/25/2004
  Q: What is Developmental English is it kind of like English Composition?
  A: The phrase is a new one to me, but it has been a long time since I actually did any teaching. I did ...
Taking minutes of a Meeting10/8/2004
  Q: I was asked to take minutes at a meeting at the church I attend; I have no clue what the formula is ...
  A: Check out this site. http://www.meetingwizard.org/meetings/meeting-minutes-format.cfm Beyond the ...
some help9/16/2004
  Q: I'm only in high school and I just want to understand the article more that's why i'm asking you. ...
  A: Again briefly, Ford did what a lot of companies in the 1990s did and let costs get out of control, ...
eyes, ears and belly button in speeches9/13/2004
  Q: What does eyes, ears and belly button have to do with good speeches?
  A: The question should read, "What DO eyes, ears and belly button have to do with good speeches?" ...
English grammar9/6/2004
  Q: 1) I have been told that the salutation and complimentary close are no longer required and are only ...
  A: 1. I have not heard of this. At any rate, it is bad manners not to do a salutation and proper close. ...
Paper presentation.8/16/2004
  Q: Iam a student from India doing my engineering. Iam planning to present a paper on Artificial ...
  A: What you will have to do depends on where the paper is to be presented. If you are presenting a ...
cause/effect essay7/29/2004
  Q: hey, you are really helpful. Please can you edit my cause/effect essay. Thank You The ...
  A: This is generally well written, but I do have a few suggestions. You will be better off in prose of ...
essay7/27/2004
  Q: can you help me edit my cause and effect essay please. Thank You. Some people choose to go ...
  A: My first comment is that this is probably not what your teacher meant by a cause-and-effect essay. ...
How to make business contacts?7/22/2004
  Q: me and my partner has window tint company in florida. Write now I'm tryng to make more business ...
  A: If you have been buying books on business letters, they'll tell you how to format the letters. ...
Please Edit My Cause & Effect7/15/2004
  Q: I need you your help. Can you edit my cause and effect essay. Thank You A College student ...
  A: Try this. I put some comments into parentheses where you had made particularly egregious errors. ...
Punctuation7/9/2004
  Q: Mr. Smith, Please look at the following sentences and tell me if they are grammatically correct: 1. ...
  A: 1. the subject of the sentence is "means," not "communication." "Means" is plural, and that is the ...
Plz edit me essay6/24/2004
  Q: can you edit my persusaive essay.. Thank You. MY GRANDFATHER'S GIFT Throughout life family ...
  A: I am sorry. This essay is not far enough along to be edited by someone else. There are too many ...
Legal Authorization Letter6/23/2004
  Q: I'm the CEO of a small company. I would like to write a professional legal authorization letter for ...
  A: 23 June 2004 Sam Sam's Company Sam's Company's City, State 77777 Dear Sam: What I have done here ...
Online Writing How to get Started?6/19/2004
  Q: Greetings from Scotland. After a considerable number of years in the oil & gas industry (as a ...
  A: Well, you certainly write clearly. I don't have a good feel for whether there might be a niche for ...
punctuation6/12/2004
  Q: Dan, I have a question about puctuation. It is for my college english paper. Here is the sentence, ...
  A: So you have some idea, $50.00 would be an absolute ceiling on what I would charge for the paper you ...
Business Communication5/24/2004
  Q: i m a student doing online degree and this is my assignment's question and i dont find the material ...
  A: You're just being asked to format a business letter is all. The formatting options in this venue are ...
Question on Citing as essay.5/12/2004
  Q: Sir, I completed an essay recently, but I later found out my teacher requires a works cited area. I ...
  A: Your teacher is not just telling you she wants a works-cited page. Teacher wants evidence that you ...
Business & Technical writing4/20/2004
  Q: i. Discuss in detail all the important features which are basically required for good documents. ...
  A: You have asked four questions that are obviously part of a take-home examination of some sort. I can ...
English Statement4/13/2004
  Q: Smith I have seen the following question on the news paper about English statement but I could not ...
  A: The newspaper you read made an error. The usual response of a native speaker who had graduated from ...
Letter2/7/2004
  Q: please send me letter business in the filed of find a inveser for Mycophagy produce. ...
  A: I'll need a good bit more information on this one. If you'd like to give me some more data, write ...
The word "data"11/25/2003
  Q: My question is if the the word "data" should be treated as a plural at all times? I'm uncertain ...
  A: You can't win on this one. Here is what the Dictionary of Modern American Usage (Garner, 2000)has to ...

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