AboutScottgem Expertise With over 16 years of experience in Information Technology I have acquired a large store of knowledge about computing. This enables me to answer a large variety of questions about computing.
Experience More than 12 years of using cyberspace and various e-mail systems.
Question I am involved in a volunteer project in my town that requires me to send out 600+ emails a week. I have been doing this for about 10 weeks. I send via Outlook Express with up to 99 blind copies in each email. Some recipients are now telling me that our emails have recently started going to their bulk folder so they are adding our email address to their system.
My concern is that many people may not realize that this is what is happening and they may miss a critical email as we are drawing the project to a close soon. I do not know how email is routed but are there some monitors on email that may be seeing us as spammers and thus alerting recipient’s email software?
I do plan to mention this on our web site so people can add us to their system, but I’m afraid that people may have become so adjusted to my weekly status reports that they may not be watching the web site.
So, the real question is, is there anything that I can do from my end to avoid or reduce the chances of having our email treated as bulk mail, spam or otherwise rejected?
Thank you.
Answer There are spam filters on both the client and server level. On the client level, the recipients will have to add your address to their safe list. You might try using a mail merge that sends individual e-mails warning people to add the address.
On the server level you will probably get a rejection notification if the server rejects the mail. You can then appeal to the mail service operator to allow your mail.
