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Hello!  I download a report on a monthly basis and paste it into a worksheet.  This worksheet feeds the info over to an organizational chart located on another worksheet.  There are four columns on the downloaded report that has cells that are sometimes blank.  When I paste the monthly report I am trying to get these blank cells to automatically read as four zeros ("0000").  So I am looking for a formula that can be locked in to these columns so that it will continuously do this without having to renter the formula every month.  I have tried to use the F5/Specials/Blanks function, but it still doesn't add the four zeros I am looking to have.  Any help you can provide is appreciated!  Thanks!

There's no formula to automatically make blanks be 0000, but after F5/Special/Blanks, you can enter '0000 but hold the ctrl key down before pressing enter and it'll fill them all at once. Put the leading quote in (which won't show) or 4 zeros will show as one.
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Bob Umlas


I`m a Microsoft Excel MVP (Most Valuable Professional) and have been since the inception of the program in 1995. I can answer every kind of Excel question except: API, Importing/exporting to other programs (powerpoint, word,...) Also check out my in-person training link at


Worked with MS Excel since version 0.99 (on the Mac!). Was contributing editor to Excellence Magazine, having written >300 articles. John Walkenbach said of me "I finally met someone who knows as much about Excel as I do."

Excellence, The Expert, Microsoft

BA in math, Hofstra University, 1965

Awards and Honors
Led sessions for the Convergence 2004-2006 seminar on Excel tips & tricks

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