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QUESTION: Hi Tom, I had asked you a question the other day and you had referred me to Bob who unfortunately also couldn't help.  I do appreciate both of you considering my last question though.

I've come up with a function that works but I need what I'm hoping is a simple macro to finalize it.  I have 2 relevant columns - Company and Year.  Companies can have multiple entries by year, and years span from 2007 to 2012.  I'd like a macro that fills out the years and copies all the other columns except one in the spreadsheet.

For example Column A has Company name, column AC has year.  If ABC Company ordered in 2012 and 2009, I click run on the macro, it adds rows for ABC with years 2011, 2010, 2008 and 2007, and changes Column AM (currently "Yes") to "No" while keeping all other values the same in all columns.

If this isn't possible, I again thank you for your thoughts.

Let's say your data values start in row 2 and you have no blank rows to the bottom of your data.  You didn't say where to fill out the data so I will assume the new rows should go to the bottom of the sheet (You can always sort on column A and Column AC).  Also assume that column A is a unique value so if I count column A it will tell me how many years that company is in the data.  ( I am not sure this reflects you example in your first question where you had company ABC in California and New York - it that type of situation needs to be considered, the macro could be altered to do that. )

Sub abc()
Dim rw As Long, cnt As Long, rw1 As Long, i As Long
rw = 2
Do While Cells(rw, "A") <> ""
cnt = Application.CountIf(Columns(1), Cells(rw, "A"))
If cnt > 1 And cnt < 6 Then
rw1 = Cells(Rows.Count, 1).End(xlUp).Row + 1
For i = 2007 To 2012
If Application.CountIfs(Columns(1), Cells(rw, 1), Columns(29), i) = 0 Then
Rows(rw).Copy Rows(rw1)
Cells(rw1, "AC").Value = i
Cells(rw1, "AM").Value = "No"
End If
Next i
End If
rw = rw + 1
Debug.Print rw
Loop
End Sub

You should test this on a copy of your data since until you are satisfied it does what you want.

--
Regards,
Tom Ogilvy

---------- FOLLOW-UP ----------

QUESTION: Thanks, Tom.  Quick follow up:

Column A is not unique.  In retrospect, there are 3 columns that are relevant.  A has company name, and is not unique as a company could exist with multiple years.

Column AB has the years, with at least 1 of the range from 2007 to 2012, and could have all 5.  Ultimately the goal is to fill in the blank years.

Column AM is a field I've created, all of which say "Yes" right now.  When the macro runs, I'd want any new rows added to have AM change to "No."  You can copy all other columns or leave all other columns blank, whichever is easiest.

Thanks again

The only change I see is you originally said the years were in AC and now you say they are in AB

so to accomodate that change, the macro would be:

Sub abc()
Dim rw As Long, cnt As Long, rw1 As Long, i As Long
rw = 2
Do While Cells(rw, "A") <> ""
cnt = Application.CountIf(Columns(1), Cells(rw, "A"))
If cnt > 1 And cnt < 6 Then
rw1 = Cells(Rows.Count, 1).End(xlUp).Row + 1
For i = 2007 To 2012
If Application.CountIfs(Columns(1), Cells(rw, 1), Columns(28), i) = 0 Then '<= changed
Rows(rw).Copy Rows(rw1)
Cells(rw1, "AB").Value = i   '<== changed
Cells(rw1, "AM").Value = "No"
End If
Next i
End If
rw = rw + 1
'  Debug.Print rw
Loop
End Sub

--
Regards,
Tom Ogilvy

Questioner's Rating
 Rating(1-10) Knowledgeability = 10 Clarity of Response = 10 Politeness = 10 Comment Tom is great, he helped me with a macro that worked first time and did exactly what I needed it to do. Thanks!

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#### Tom Ogilvy

##### Expertise

Selected as an Excel MVP by Microsoft since 1999. Answering Excel questions in Allexperts since its inception in 2001. Able to answer questions on almost all aspects of Excel's internal capabilities. If seeking a VBA solution, please specify that in your question itself so I give you the answer you want. [Excel has weak protection - if you are distributing an application, I don't answer questions on how to protect your project from your users.]

##### Experience

Extensive experience.

Education/Credentials
Master of Science (MS) degree Operations Research (ORSA)

Awards and Honors
Microsoft MVP in Excel.