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Excel/Excel - Segregating records by identifying a date range


Dear Expert Excel User:

I'm an HR professional trying to comply with health reform.  My payroll system is antiquated and I'm downloading thousands of records from it into Excel.  I'm trying to segregate records for employees who have a "hire date" between two dates i.e. between 11/01/12 through and including a recent date such as 4/1/13.  I think it's an "if" statement but I don't know the formula to use.  The end result I'm seeking is to have the records segregated from the rest of the population or alternatively identified/highlighted.  Any ideas?

Here's one way.  Type Start date in A1 and the actual start date in B1.  Type End Date in A1 and the actual end date in B2.  This will give you an easy way to change the date range of the employees you are looking for.

Start Date   11/12/2012
End Date     04/01/2103

Then in the first row of the first employee, use this formula where A3 is the hire date of the first employee listed an copy and paste down as far as you need to


All 1's will be within the start date and end date range.  All 2's will be outside the range.  Then you can sort the data

Hope this helps

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I can provide help with most all EXCEL questions and most all questions about writing EXCEL macros. I have been developing macros for about 10 years in EXCEL and have switched to it from Lotus 1-2-3 after about 10 years of writing macros in it. Typically, I will not write a macro for you unless it is very short because of all the details a macro has to know about to work every time and all the time are rarely provided. If I am not given ALL the details, circumstances, and situations then a "good" macro can not be written. Please understand that I do not know it all and will be the first to say so. As politely as possible, I don't write macros for people on this site who need one, want one, seem to imply that they need one, and/or seem to think I am expected to write one UNLESS they are very short, quick, and simple. 99% of all macros are more involved than what you think and rarely am I provided with enough specific and complete details to have the code work the first time and every time. This typically means too many follow-up emails, and subsequent macro changes due to lack of specific details, just to get those details so that the macro would work, all of which is on my own free time. The voice of experience from responding to many questions from people who ask me to write a macro for them from this site tells me this. I don't mean to come across as unhelpful but macros are usually very specific and without ALL of the specifics the macro I would write will not address all of your needs and the layout, location, formatting, conditions, etc. of your data and any related files the macro would have to work with. What seems like a simple task to you is almost always more involved than what you think to have the macro ALWAYS work in EVERY situation. If you have a macro you have already written and have a question about it then perhaps I could help with that. I am sure and hope you can and do understand.

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