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Excel/Inventory decrease


Hi Edward

I am creating a spreadsheet that will track stock levels

I have tried the below formula but it keeps returning the incorrect number


I need it to do the following

D3          D4          D5          D6
Current Stock   Purchased   Remaining   Order
5          3          2          how many to order?

but when it falls below 3 in stock(order column) id also like it to colour the cell in red to alert me that new stock needs order ?

the formula needs to work on each line it is places to track individual products

The formula starts in d3 and moves across the page if that helps

so basically i need the formula to look at cell d5 and determine thats its fallen below the allowable stock limit of 3 and in d6 say i need to order however many to bring the stock level back up

Hope this all makes sense and i am not asking to much lol


It's a little difficult to see what you need to do via the medium of allexperts as the columns of your spreadsheet get corrupted by the text only nature.  For the colour question, you can use a conditional format to pick up (via formula) that the cell value is less than another cell value (i.e the one with the minimum amount). If the cell value is below the minimum, an IF statement would do it for you (in essence, if stock below minimum show the order quantity otherwise show blank).  Happy to help further - my direct email is which would allow you to share a sample workbook with me, which would, I think, make it much easier to give you a valid and working solution to your problem.

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Aidan Heritage


I have provided first hand support since `95 for Microsoft Office majoring in Word and Excel - support for all versions from 2 onwards. I'm based in the UK, so please allow for time differences when asking me questions from other parts of the world!


My background is in the insurance industry and call centre areas, but have been called upon to provide many varied solutions.

I'm educated to UK A level standard, but as I left school some 30 years ago that is rather irrelevent - university of life has provided more of a background!

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