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Excel/Default Value,Data Validation, ruling for cell in excel


Hi Mr. Gulshan,
Good Day!!!
I am in the process of creating a reporting template for a team in excel. In which I wish to include certain rules to the cells, they are:
1. The default value should appear as zero in each cell.
2. The users are allowed only to key in the numbers which are greater than or equal to zero.
3. If the user delete content in the cell the cell should automatically pick zero as a default value.

Can you please guide me with your expert advise

Hi Shilpa,

For requirement no. 2, you can use something called data validation. You need to select the cell and click on Data - Validation menu. The dialog box that appears gives you various options to control the data input in the cell.

For requirements 1&3, excel doesn't have a direct formula, however you can write a short macro to do that job.
Let me know if you are comfortable using macros and I'll write one and send it across to you.

Hope this helps,
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I can answer questions related to the following topics: 1. MS Excel - Creating and Linking Formulae, Running Pivot Tables, Vlookup etc. 2. Macros / VBA - Creating Macros to do specific jobs. Importing / Exporting / Validating Data in excel through Macros.


I've been working on excel for over 10 years and on VBA macros for over 3 years now.

Bachelor of Commerce, Chartered Accountant from The Institute of Chartered Accountants of India

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