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Excel/Check the data from two sheet and result on third sheet


Hi Damon,

Need your help, I am stuck to one problem in Excel.


I have excel file, consists of 4 sheets Data, PF, Gratuity, Discrepancy. Here I have Emp no. field as key field, now here first I have to check Data Sheet data with PF.

For example,

Suppose, we are considering Emp no.: 4 from data sheet. It will check in PF sheet for same Emp no. if it find then it will check the relationship and first name and last name from data sheet. If it is ok then it will return output in discrepancy sheet with OK. Discrepancy sheet format:

Emp No. Spouse    Child1       Child2      Father
(All the relationship present in Data Sheet in Column)

4         OK
9         OK        OK          OK         NA    

And so on.

Please help,

Hi Shivendra,

I am a bit confused.  You mention checking in the PF sheet for the Emp. no, and if it finds it then check relationship and first name, last name.  So I assume these data are all located in the found Emp. no. row of the PF sheet, but you do not mention where.  I assume in the Data sheet it is Emp. No., First Name, Last Name, Spouse, Child1, Child2, Father.  Is this right? And is it the same in the PF sheet?

Please clarify this.  If you like you can email me a copy of your workbook so I can see the exact formats and return it to you with solution macro or formulas included.  My email is


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Damon Ostrander


I have extensive experience with VBA programming in Excel 5 through Excel 2013. As a former aerospace engineer with a large aerospace corporation and consultant in a small defense technology services company, I have developed a wide range of applications in VBA, including simulations involving mixed-language programming, satellite orbit mechanics, graphics and animation, and real-time applications. I am interested in moderate to hard VBA-related questions only.


I have developed and taught several courses in Excel VBA programming and also VBA programming in Office 97, 2000, and 2007. I have developed a number of large technical applications in Excel VBA for use within the aerospace industry.

B.S. in Electrical Engineering and Computer Science, University of California, Berkeley.

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