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Excel/taking control of File>Print with VBA


When I asked the question below a few minutes ago I should have added that I'm running Excel 2010 and Windows 7.

"Hello Bob,

I would like to take control of Excel's File>Print button,  so that when a user presses the button, instead of doing the normal thing, a macro runs instead.

The macro I have planned will print the spreadsheet, but only parts of it, depending on the contents of some cells within the spreadsheet.   That macro I can write without problem, and I could create a button to run it also, but ideally I would like it to run when a user presses the standard File>Print button.   Is that possible?


In the VBA, doubleclick the Thisworkbook object, and put in this code:

Private Sub Workbook_BeforePrint(Cancel As Boolean)
   Cancel = True
End Sub

in a regular module:
Sub DoMyMacro()

   'do what you need to do here<==========

   Application.EnableEvents = False
   Application.EnableEvents = True
End Sub

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Bob Umlas


I`m a Microsoft Excel MVP (Most Valuable Professional) and have been since the inception of the program in 1995. I can answer every kind of Excel question except: API, Importing/exporting to other programs (powerpoint, word,...) Also check out my in-person training link at


Worked with MS Excel since version 0.99 (on the Mac!). Was contributing editor to Excellence Magazine, having written >300 articles. John Walkenbach said of me "I finally met someone who knows as much about Excel as I do."

Excellence, The Expert, Microsoft

BA in math, Hofstra University, 1965

Awards and Honors
Led sessions for the Convergence 2004-2006 seminar on Excel tips & tricks

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