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Human Resources/Employee History Tracking.


Dear Raghav

Is it a good practice to keep the Employees Database History i.e
Electronic version in form of CV/Resume/Bio-Data,Joining,Exit, Appraisal files etc as well as printed version of the same right from start up of the co ?.

Do you recommend that the Human Resource Management System should be able to extract employees data records right from inception ?.

Example : The co is 20 years old.

i.e. Once the Employee exit the corporate, how many years viz 1,3,5,10 etc the employee history should be maintained
and stored in electronic and printed version by Human resources department ?.

Awaiting your reply,

Thank & Regards
Prashant S Akerkar.

Generally it is a good practice to maintain employee records for a period say 10 years.  It is also advisable to keep all these in soft copies as that would be easy to fetch and there will be no hassles of maintenance.

Looks like your company is 20 years old and it is definetely a good idea to convert all those documents in soft copies and maintain the records without any hassles.  It is not essential to keep any printed version of the records as a scanned copy will to a great extent help retain records for a long time and does not consume space unlike the physical files

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