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Human Resources/Task of preparing Salary statement handed over from Account Section to HR Dept.

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QUESTION: Q: I have been employed as ‘HR-In-Charge’, for a certain unsound amount (which I agreed with at the time of my employement) of monthly salary, in a ‘Medical College and Hospital’. There, maintaining all functions belonging to HR independently is very much tough & critical because of unexpected intervention of the upper level authority (including the authority having lower class qualification, poor knowledge on Admin & HR and  the tendency of oppressing to the mid-level & lower level employees). There I am the only one in HR Department who do all of it, finding no other Helping-Hand in HR Department. I don’t know how long I have to go on with lonely. By the buy, I am paid there for only HR responsibility. In the mean time, the now in-charge of account section is leaving his job with ours. Now question is, if the authority wants me to handover the whole task of preparing complete salary sheet of all staffs (not other income & expenses) from the account section by saying that ‘Preparing salary sheet of staffs is actually the task of HRD because of confidentiality and that is why, as HR-In-Charge, you have to do it for your same salary as we are not actually increasing your task of HRD, is it righteous in the light of your knowledge? Note that if preparing complete salary sheet is a part of HR Department, then they may handover it to me for my same salary. But if it is not, then can I demand extra salary for doing some extra job belonging to account section? [Md. Redwan Reza, Bangladesh]

ANSWER: Salary sheets are generally prepared by Payroll.  Payroll can either be found in Accounting or HR depending on how the company sets it up. If you are only being paid for HR duties and now must do payroll duties as well than you should be compensated extra. If you are simply doing timesheets and someone else is dooing payroll than that is not a large job and you should not expect extra payment.

Shirley

---------- FOLLOW-UP ----------

QUESTION: Q:    Sir, you answered to my previous question by saying that 'Salary sheets are generally prepared by Payroll. Payroll can either be found in Accounting or HR depending on how the company sets it up'. Sir, I, according to my little knowledge & understanding about competitive market environment, know that many organizations now prefer to set up the strategy of combination of two or more departments (like 'HRD & Admin' or 'HR & Account section' etc) which remain under one In-Charge. They do it in order to minimize expenses of pay of more than one In-Charges. But if we come to the pure theoretical view of job description of HR or Account Division and want to make responsible for their self job responsibilities, then upon whose shoulder of the two above departments will the task of preparing complete sheet of payroll be -  Staff(s) of HR or Accounts?

Answer
I still say it is a companies decision where they wish the responsibility to lie.

In my company I started out in Accounting doing payroll timesheets. I am now in HR doing payroll timesheets.  I moved departments and the responsibility moved with me.

Actually the supervisors have the responsibility to oversee their employee's timesheets and than I simply check to be sure they are done correctly before my staff prepares payroll.

I started as Payroll clerk, took on A/P than I was payroll and A/P. Than I became Payroll Administrator. After that I took on HR duties and I was Payroll/HR Administrator. Then I finished my HR credentials and I became HR Administrator and moved up to HR Director.

As Payroll I was under the Accounting manager, when I moved to HR I was my own department of HR but I kept payroll duties.

I think payroll timesheet duties could fit either in Accounting or in Human Resources. It shoule be in the department that processes payroll.

Shirley

Human Resources

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Shirley McAllister, CPP, PHR

Expertise

I can answer questions pertaining to Compensation, Health Benefits, Retirement Plans, Payroll,Payroll taxes, Employee selection, Employee Termination, Training, and Employee Incentives. I have offices in U.S., Canada, UK, South Africa,Australia and NZ. I am most confident in the U.S. and Canadian but have knowledge of the internationals. I do not have extensive knowledge of South Africa, Australia and New Zealand. I do have some Human Resource Knowledge in those areas. Please do not ask me homework questions, I do not have time to answer them.

Experience

I currently hold both the U.S. and Canadian Payroll Certifications. I currently hold the SHRM PHR certification. I have worked in the Human Resources area with high emphasis on compensation and benefits for 25 years at the same company. My company is an international company and I work with our International offices whenever there is a Human Resource area needing addressed. I volunteer on the American Payroll Association hotline and have for the last 10 years or so. I answer many questions each week for other payroll and HR professionals, mostly on taxes, benefits and compensation issues. I have been the trustee for our 401K plan for Retirement benefits and our 125 Cafeteria Plan for Health Insurance benefits.

Organizations
SHRM, National APA, National DOLEA, State National Mentoring Network I.O.M.A. Advisory Board

Publications
I.O.M.A. BNA

Education/Credentials
Boise State University Human Resource Certificate Program PHR through SHRM CPP through American Payroll Association Payroll Administrator and Payroll Supervisor certification through Canadian Payroll Association Published writer of Payroll and Benefit articles in a payroll Publication 25 years experience in an International Company

Awards and Honors
Citation of Merit 8 years in a row for hotline service for A.P.A. Honor Award for child mentoring service through RSVP and National Mentoring A "Pat on the Back" award for outstanding leadership as a Youth Group Leader by "The Salvation Army." Runner up for Employee of the Year at my Company twice and Employee of the month 4 times.

Past/Present Clients
I used to answer questions on Ask.com when they had a similar quesition and answer section. I volunteer for APA hotline I also belong to several HR forums when I often answer questions

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