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Question
If you intend to ship perishable items for export, what will be your packing and labeling procedures for your shipment? Highlight your answer regarding loading and unloading dock, how and when payments will be made inclusive of all shipping procedures?

Answer
Preparing Perishable Items for Shipment
Perishable products may be subjected to harsh environmental conditions, such as excessive temperature
or humidity, on the way to their destination. We do not provide temperature-controlled shipping services for
express shipments. However, with careful packaging,
you can protect your products by providing appropriate
temperature protection or stability.
During shipping, insulation and refrigerants are key to
preserving products like seafood, plants, meat, and fruits
as well as dairy, medical, and chemical products. With
the proper combination of insulation and refrigerants,
you can maintain products within specific temperature
ranges. You can keep products frozen, or prevent
products from freezing. You can prevent melting and
thawing in hot weather and minimize the effects of
short-term temperature variations. We’ll show you how.

Insulation
We recommend insulation to reduce the transfer of heat
through packaging container walls. The most common
insulation materials are expanded polystyrene (EPS)
foam, rigid polyurethane foam, and reflective materials
(radiant barrier films).

Refrigerants
We recommend refrigerants such as gel coolants and dry
ice* to keep perishable products cold or frozen. However,
do not use dry ice as a refrigerant for live seafood such
as lobsters; use gel coolants instead. Wet ice has many
disadvantages, including weight and special waterresistant
packaging requirements, but it may be used
if properly prepared to prevent leakage.

General Guidelines for Packaging Perishables
• Package shipments to withstand handling in
different orientations.
• Use a refrigerant that will keep products within the
required temperature range. Use gel coolants for
refrigerating products between 32 F (0 C) and 60 F
(16 C). Use dry ice* for frozen items.
* Dry ice (carbon dioxide solid, UN 1845) is considered a dangerous good/
hazardous material for air transport and requires special handling.
• Use insulated foam containers with a minimum of
1-1/2"-thick walls.
• Bag perishable products that can melt or thaw, or shipments that contain liquid, using minimum 2-mil  watertight plastic bags.
• Place foam containers inside sturdy outer containers.
• Include the address and 24-hour phone number of both
the shipper and the recipient on each shipping label.

Express Service Recommendations
• We recommend that perishables be shipped via
First Overnightฎ,  Priority Overnightฎ,
Standard Overnightฎ, or  1Dayฎ Freight.
• The maximum acceptable gross weight per package for
most  overnight services is 150 lbs.,
including packaging and refrigerant.
• For overnight shipment of packages with a gross
weight of 151 to 2,200 lbs. each, use
1Day Freight.
• We recommend that you package perishables for a
minimum transit time of 30 hours.
but if you choose to you should package
shipments for at least 12 hours more than the
delivery commitment time.
• Avoid shipment of perishable items on days that will
require transit on a weekend or over a holiday period.
• Perishable seafood items are acceptable for shipments within the U.S. only.

How to Keep Products Refrigerated
During Transit
Gel coolants are preferable to wet ice.
• Freeze the coolants according to the
manufacturer’s guidelines.
• Precool the insulated container, if possible.
• If your shipment contains liquid or perishable products
that could contain liquids, double-bag the products
using minimum 2-mil watertight plastic bags and line
the inside of the foam container with a minimum 2-mil
plastic liner and absorbent material.
• Arrange products inside the insulated container,
allowing space for coolants.
• Place a sufficient number of coolants on top of and
around the product.
• Fill all void space with dunnage such as loosefill
peanuts to prevent product movement.
• Close the liner bag securely.
• Place the insulated container inside a corrugated
outer box.
• Close and securely seal the corrugated box with
pressure-sensitive plastic tape. Apply the tape over
all box flaps and seams.


Bag Closure Instructions
Insulated container lid

Packaging Perishable Shipments With Gel Coolants
Coolant
2-mil plastic liner
Insulated container
Outer corrugated box
Product

Packaging Seafood Shipments With Gel Coolants
Seafood*
Coolant
Coolant
How to Keep Products Frozen
During Transit
• Freeze products before packaging.
• Precool the insulated container, if possible.
• If the shipment contains liquid or perishable products
that can melt or thaw, bag the products or line the
insulated container using a minimum 2-mil watertight
plastic bag.
• When arranging products inside the insulated
container, allow enough space for dry ice.
• Place a sufficient amount of dry ice in the insulated
container on top of and around the products.
• Fill void spaces with dunnage material such as loosefill peanuts.
• Close the liner bag (if used) but do not completely
seal it, as the carbon dioxide gas created by the dry ice
must be allowed to vent.
• Place the lid on the insulated container.
• Place the insulated container inside an outer
corrugated box.
• Close and securely tape the box with pressuresensitive
plastic tape. Apply tape to all flaps
and seams.
• Complete the required paperwork, dangerous goods
labeling, and markings.

Dry Ice Shipping Regulations
Dry ice (or carbon dioxide solid, UN 1845) is considered
a dangerous good/hazardous material for air transport
and requires special handling. Shippers are also required
to have function-specific dangerous goods training as
outlined

When dry ice changes to carbon dioxide gas in enclosed
spaces like aircraft cargo holds, it displaces oxygen. The
design and construction of packaging used for dry ice
shipments must prevent the buildup of pressure that
could cause rupturing. Dry ice must never be placed in
an airtight container.
When shipping with dry ice, you must provide correct
identification, classification, markings, and labeling on
your outer carton to comply with current requirements
in the International Air Transport Association (IATA)
dangerous goods regulations.
The following permanent markings are required on the
outer packaging of all IATA dry ice shipments:
• “Dry Ice” or “Carbon Dioxide Solid.”
• “UN 1845.”
• Net weight of dry ice in kilograms.
• Name and address of the shipper.
• Name and address of the recipient.
Whether you use online shipment processing at
select “Dry Ice” on your
documentation and complete the dry ice information.
In addition, mark “Yes, Shipper’s Declaration not
required” in the Special Handling section on the airbill.
If you have questions or need more information about
dry ice shipments, call the FedEx Dangerous Goods/
Hazardous Materials Hotline at 1.800.GoFedEx
1.800.463.3339; press “81” or say “dangerous goods.”

Additional Requirements for Shipping
Frozen Seafood
• Double-bag seafood in minimum 2-mil plastic
bags, with each bag individually sealed using the
fold-over method.
• Place adequate absorbent material such as pads,
cellulose wadding, or paper towels in the bottom of
the foam container to absorb any liquids.

Shipping Seafood With Wet Ice
FedEx does not recommend the use of wet ice (frozen
water) as a refrigerant. If you believe wet ice is
necessary, it must be prepared to prevent the leakage
of any liquid, regardless of orientation.
• Double-bag seafood in minimum 2-mil plastic
bags, with each bag individually sealed using the
fold-over method.
• Double-bag the ice in minimum 2-mil plastic
bags, with each bag individually sealed using the
fold-over method.
• Line the insulated container using a minimum 2-mil
watertight plastic bag.
• Place adequate absorbent material such as pads,
cellulose wadding, or paper towels in the bottom of
the foam container to absorb any liquids.
• Follow all other packaging requirements for
seafood shipments.
• Ship via  Priority Overnight service only.



How to Protect Products From Freezing
You can help protect your products from low temperatures
or freezing by using “heat sinks,” which help
maintain desired temperatures. Gel coolants make good
heat sinks.
• Place your products inside an insulated container and
surround them with room-temperature (about 72 F) gel
coolants to reduce the risk of freezing.
• Fill all void space with dunnage such as loosefill
peanuts to prevent product movement.
• Ship the insulated container inside a corrugated box.

Sealing and Labeling Instructions
• Apply at least three strips of pressure-sensitive
adhesive plastic tape that is at least 2" wide to both
the top and bottom of the carton.
• Tape all seams or flaps using the H taping method.
• Place the shipping label on the top of the
largest surface.
• Mark your outer container “Perishable.”


Transportation Environment
Perishable products must withstand various temperature
conditions in the  Express shipping environment.
The cargo areas of our vans and trucks are not
temperature-controlled, and temperature will vary
depending on time of year, location, exposure to
sunlight, and other variables. In summer months the
temperature in the cargo area of ground vehicles can
be as much as 30 degrees Fahrenheit higher than the
ambient temperature outside the vehicle.
On board  aircraft, temperatures vary
depending on the type of aircraft, the location of each
cargo compartment and the package location within
each compartment, the length of flight, and the cruising
altitude. For general reference, temperatures aboard
most wide-body aircraft main cargo compartments vary
between 65 F (18 C) and 90 F (32 C). Packages positioned
in the bulk department, next to the aircraft’s outer
structure, might be exposed to temperatures as low as
0 F (-18 C) during flight.

Package Testing
and Design Services
We offer free package testing, evaluation, and design
services that can help you predict packaging performance
and avoid product spoilage. We encourage you to submit
a sample of your perishables packaging for testing
and evaluation.

Testing Request Guidelines
Follow these steps for submitting your packaging for
testing. An active FedEx account number is required.
You and your FedEx account executive should expect
testing results via email in approximately five to seven
business days from  Packaging Services’ receipt
of your packaging.
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Export Procedures
________________________________________
Export procedure describes the documents required for exporting from India. Special documents may be required depending on the type of product or destination. Certain export products may require a quality control inspection certificate from the Export Inspection Agency. Some food and pharmaceutical product may require a health or sanitary certificate for export.

Shipping Bill/ Bill of Export is the main document required by the Customs Authority for allowing shipment. Usually the Shipping Bill is of four types and the major distinction lies with regard to the goods being subject to certain conditions which are mentioned below:
•   Export duty/ cess
•   Free of duty/ cess
•   Entitlement of duty drawback
•   Entitlement of credit of duty under DEPB Scheme
•   Re-export of imported goods
The following are the export documents required for the processing of the Shipping Bill:
•   GR forms (in duplicate) for shipment to all the countries.
•   4 copies of the packing list mentioning the contents, quantity, gross and net weight of each package.
•   4 copies of invoices which contains all relevant particulars like number of packages, quantity, unit rate, total f.o.b./ c.i.f. value, correct & full description of goods etc.
•   Contract, L/ C, Purchase Order of the overseas buyer.
•   AR4 (both original and duplicate) and invoice.
•   Inspection/ Examination Certificate.
The formats presented for the Shipping Bill are as given below
•   White Shipping Bill in triplicate for export of duty free of goods.
•   Green Shipping Bill in quadruplicate for the export of goods which are under claim for duty drawback.
•   Yellow Shipping Bill in triplicate for the export of dutiable goods.
•   Blue Shipping Bill in 7 copies for exports under the DEPB scheme
•   Note :- For the goods which are cleared by Land Customs, Bill of Export (also of 4 types - white, green, yellow & pink) is required instead of Shipping Bill.     





•   Documents Required
•   -   
•   Export Incentives
•   -   
•   Export Credits




   

Documents Required

Certain documentation takes place while exporting from India. Special documents may be required depending on the type of product or destination. Certain export products may require a quality control inspection certificate from the Export Inspection Agency. Some food and pharmaceutical product may require a health or sanitary certificate for export.

Shipping Bill/ Bill of Export is the main document required by the Customs Authority for allowing shipment. Usually the Shipping Bill is of four types and the major distinction lies with regard to the goods being subject to certain conditions which are mentioned below:
•   Export duty/ cess
•   Free of duty/ cess
•   Entitlement of duty drawback
•   Entitlement of credit of duty under DEPB Scheme
•   Re-export of imported goods
The following are the documents required for the processing of the Shipping Bill:
•   GR forms (in duplicate) for shipment to all the countries.
•   4 copies of the packing list mentioning the contents, quantity, gross and net weight of each package.
•   4 copies of invoices which contains all relevant particulars like number of packages, quantity, unit rate, total f.o.b./ c.i.f. value, correct & full description of goods etc.
•   Contract, L/C, Purchase Order of the overseas buyer.
•   AR4 (both original and duplicate) and invoice.
•   Inspection/ Examination Certificate.
The formats presented for the Shipping Bill are as given below:
•   White Shipping Bill in triplicate for export of duty free of goods.
•   Green Shipping Bill in quadruplicate for the export of goods which are under claim for duty drawback.
•   Yellow Shipping Bill in triplicate for the export of dutiable goods.
•   Blue Shipping Bill in 7 copies for exports under the DEPB scheme.
Note :- For the goods which are cleared by Land Customs, Bill of Export (also of 4 types - white, green, yellow & pink) is required instead of Shipping Bill.

Documents Required for Post Parcel Customs Clearance

In case of Post Parcel, no Shipping Bill is required. The relevant documents are mentioned below:
•   Customs Declaration Form - It is prescribed by the Universal Postal Union (UPU) and international apex body coordinating activities of national postal administration. It is known by the code number CP2/ CP3 and to be prepared in quadruplicate, signed by the sender.
•   Despatch Note, also known as CP2. It is filled by the sender to specify the action to be taken by the postal department at the destination in case the address is non-traceable or the parcel is refused to be accepted.
•   Prescriptions regarding the minimum and maximum sizes of the parcel with its maximum weight :
Minimum size: Total surface area not less than 140 mm X 90 mm.
Maximum size: Lengthwise not over 1.05 m. Measurement of any other side of circumference 0.9 m./ 2.00 m.
Maximum weight: 10 kg usually, 20 kg for some destinations.
•   Commercial invoice - Issued by the seller for the full realisable amount of goods as per trade term.
•   Consular Invoice - Mainly needed for the countries like Kenya, Uganda, Tanzania, Mauritius, New Zealand, Burma, Iraq, Ausatralia, Fiji, Cyprus, Nigeria, Ghana, Zanzibar etc. It is prepared in the prescribed format and is signed/ certified by the counsel of the importing country located in the country of export.
•   Customs Invoice - Mainly needed for the countries like USA, Canada, etc. It is prepared on a special form being presented by the Customs authorities of the importing country. It facilitates entry of goods in the importing country at preferential tariff rate.
•   Legalised/ Visaed Invoice - This shows the seller's genuineness before the appropriate consulate/ chamber of commerce/ embassy. It do not have any prescribed form.
•   Certified Invoice - It is required when the exporter needs to certify on the invoice that the goods are of a particular origin or manufactured/ packed at a particular place and in accordance with specific contract. Sight Draft and Usance Draft are available for this. Sight Draft is required when the exporter expects immediate payment and Usance Draft is required for credit delivery.
•   Packing List - It shows the details of goods contained in each parcel/ shipment.
•   Certificate of Inspection - It shows that goods have been inspected before shipment.
•   Black List Certificate - It is required for countries which have strained political relation. It certifies that the ship or the aircraft carrying the goods has not touched those country(s).
•   Weight Note - Required to confirm the packets or bales or other form are of a stipulated weight.
•   Manufacturer's/ Supplier's Quality/ Inspection Certificate.
•   Manufacturer's Certificate - It is required in addition to the Certificate of Origin for few countries to show that the goods shipped have actually been manufactured and are available.
•   Certificate of Chemical Analysis - It is required to ensure the quality and grade of certain items such as metallic ores, pigments, etc.
•   Certificate of Shipment - It signifies that a certain lot of goods have been shipped.
•   Health/ Veterinary/ Sanitary Certification - Required for export of foodstuffs, marine products, hides, livestock etc.
•   Certificate of Conditioning - It is issued by the competent office to certify compliance of humidity factor, dry weight, etc.
•   Antiquity Measurement - Issued by Archaeological Survey of India in case of antiques.
•   Transhipment Bill - It is used for goods imported into a customs port/ airport intended for transhipment.
•   Shipping Order - Issued by the Shipping (Conference) Line which intimates the exporter about the reservation of space of shipment of cargo through the specific vessel from a specified port and on a specified date.
•   Cart/ Lorry Ticket - It is prepared for admittance of the cargo through the port gate and includes the shipper's name, cart/ lorry No., marks on packages, quantity, etc.
•   Shut Out Advice - It is a statement of packages which are shut out by a ship and is prepared by the concerned shed and is sent to the exporter.
•   Short Shipment Form - It is an application to the customs authorities at port which advises short shipment of goods and required for claiming the return.
•   Shipping Advice - It is prepared in aligned document to be used to inform the overseas customer about the shipment of goods.
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