Expert: Walter L. Gibson - 5/21/2007

Question
Dear Sirs,

I want to ask some questions concerning Time Management especially the To Do List:

1- How, When and Where should I make my To Do List?
2- Should I put a dead time for each item?
3- What should I do to prevent myself from being lazy?
4- I always put in my TDL some things not related to my job in my work time (I think I put it to make busy from doing my work, I don't like it too much)?solution please?
5- After finishing all the items in my TDL ,What suppose I do? and should I keep it or throw it?

I'm Sorry for all this questions, but I hope you can help me in this.

Thank you in Advance

Best Regards
Reiko

Answer
1. You might consider keeping a daily planner with your to-do items and appointments. Be certain your planner has a two page spread for each day - Appointments on one side and to-do list on the other side. Place a check in front of all to-do items as they are completed. ALWAYS try to have your to-do items completed at least 2 days before your deadline.

2. Any items not completed on Monday should be moved to Tuesday, etc.   Any with definite deadlines should be noted with the deadline date/time and highlighted or written in red. Example:  5/31/07 - MUST have quote for Mr. Jones completed and mailed today!

3. Remember that work is what brings you the income to live a lifestyle you want and that working smarter should help you earn more.

4. Personal items can be noted with P or written at the bottom of the page. Example:  P - 5/7/07 - Send Mother's Day card.

5. If you use the daily planner to keep track of your to-do list then you'll always have a record of what you've accomplished.  This should help you see your progress and encourage you.

6. In our cleaning business we use the Anytime Deluxe Scheduling System.  Microsoft Outlook is another choice, and it allows you to open your e-mail in the program also!  

Running a business takes good time management skills and your daily planner is a great place to start.  You're on the right track!

Gwen
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