AboutJim Stiles Expertise I am a Certified Internet Web master and designer with twelve years experience in creating, developing and maintaining both personal and corporate web sites. I have an extensive working knowledge of HTML, DHTML and JavaScript. While I specialize in DHTML and JavaScript functions, my main topic is assisting persons and businesses with the overall development and outlay of their web sites. I also have 18 years of experience in Law Enforcement and Corrections. I have an extensive knowledge of all Microsoft Office applications, all Windows Operating systems, Eudora and Outlook email programs as well as Microsoft Exchange server 5.5 and Outlook Web Access. I am also certified in Video Teleconferencing and network systems.
Experience I have many various certifications from Microsoft as well as individual course studies in web site development, advanced database development, Cisco ISDN, LAN and WAN technologies. I have developed and currently maintain four personal and three corporate web sites. I currently hold the position of Network Adminstrator for the Information Services Division at my local Sheriffs Office.
Question Six years ago and before I used MS Outlook and could easily create group lists to send an email to all members of the group with one click of the group name. Then I moved to an organization that didn't use outlook.
I recently moved again to an organization that uses MS Outlook, and I have failed, after many many tries, to create a group and populate it with the emails of people I want to all receive the same message.
Specifics of my program: MS Office Professional Plus 2007; MSO(12.0.4518.1014)
Outlook 'help' has not been of any assistance, not the local one on my machine and not the online version.
Please give me step-by-step instructions on how to create and name a group, and then put emails of folks into the group. (All these folks are in my individual contact list.) Or, send me to a site that will give me this.
Thank you for any help you can give.
linda
Answer How To Create a Distribution List
1. Open Outlook.
2. From the File menu choose New...Distribution List.
3. In the Name box, enter the name of the new distribution list.
4. Click Select Members. This will open the Select Members dialog box. You can find them in your Contacts folder.
5. In Outlook 2007, select "Contacts" from under Address Book.
6. In Outlook 2003, from the Show Names from the drop-down list, select "Contacts".
7. In the Name list select the name from the list that appears or type in the name you want to add to the distribution list in the Type Name or Search box.
8. Click Members button to copy the name to the Distribution List.
9. When you have added all of the names, click OK.
10. Click Close and Save.
How To Use a Distribution List
1. Open Outlook.
2. Click New in the Standard Toolbar.
3. In the To line, type in the name of the distribution list. Or if needed, click To and then choose Contacts under the Address Book drop-down list.
4. From the Name list, select the distribution list you want.
5. Click To. Then click OK.
6. Enter a subject and enter your message text.
7. Click Send when ready.
How To Update a Distribution List
1. Open Outlook.
2. If you used an address from your Contacts, you need you will need to update that person's information first, then update the Distribution list.
3. Click Contacts in Folder List.
4. Open the contact you need to change.
5. Make the appropriate changes to the email address.
6. Click Save & Close.
7. Double-click to open the Distribution List you need to update.
8. Click the Update Now button. You may see the change reflected in list.
9. Click Save and Close.
