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About Nancy Janyszeski
Expertise
Creating,sending, receiving e-mail, scheduling calendar items, tasks, using the journal, recurring appointments, default settings, Including Office 2007.

Experience
I currently teach Microsoft Office 2003 and Office 2007, plus FrontPage and HTML at our Vocational Schools .

I am Microsoft Office User Specialist (MOUS) Master Certified and was certified as a MOUS Authorized Instructor. Instructional design and test writer for ActivTest, a division of Activ Training

You are here: Experts > Internet/Online > Email > Microsoft Outlook > categories & groups

Microsoft Outlook - categories & groups

Expert: Nancy Janyszeski - 5/28/2009

Question
I have a lot of address contact groups but have never added any categories. Is there some way to collectively add a separate category to each of the names in a group? (rather than doing it one at a time.)

Answer
David, Categories are a great feature in Outlook and once you get in the habit of using them you will see the advantages.

Select Contacts

From the Tools menu > Organize(assuming you are using 2003),

The organize panel appears

What happens is first you select the contacts you want to assign an categoy to either by clicking each one by holding down the control key or by sorting by state or company, etc.

At the top in t he organize pane you will see you can either use predefined or in the second field create a category which will then appear in the list above.

The y ou click on Add (this adds this category to the SELECTED contacts.

Nancy

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