Expert: Nancy Janyszeski - 11/20/2007

Question
Hi Nancy.  Thank you for taking the time to read and, hopefully, answer my question.  Is it possible to password protect the Inbox in Outlook 2007 (or 2003)?  I have contacts and a calendar that sometimes need to be accessed by others.  At the same time, I do not want them to have access to my e-mail.  Is there a way to achieve this?  If not through Outlook directly, do you know of any third-party add-ons that might work?  In my office, I can use either Outlook 2003 or 2007..  Thank you, again.

Jamie

Answer
Jamie, I checked a bit further and did find that using the Exchange Server you do have options. Unfortunately this does not help the individual user.  You might want to double check if your company has signed up for the Exchange Server.

The following link takes you to the entire article.

http://office.microsoft.com/en-us/outlook/HA100743061033.aspx

 When you use Exchange 2007, Managed E-mail Folders help companies to enforce e-mail retention and storage policies for workers' mailboxes, including ways of specifying other people's access to such mailboxes.

Nancy

Jamie,  you cannot password protect the Inbox, you can create user ID's with passwords.  There is no way that I know of to give access to certain parts of Outlook only.

YOu can certainly create a rule to forward all emails to a subfolder that is not as obvious.

You can create a shared calendar under a different user ID .

Some of  this depend on whether you are on a network or not and whether you are on an exchange server.

You might check Outlook help for creating a shared calendar and see if that helps.

Nancy

Nancy