AboutJohn Wilson Expertise Any questions related to PowerPoint including complex animations and vba coding.
Experience Using PowerPoint since PowerPoint 4 on a Mac to create professional presentations for education and industry. Currently MD of Technology Trish Ltd and webmaster of PowerPoint Alchemy (http://www.PPTAlchemy.co.uk)
Education/Credentials Microsoft Office Specialist (Powerpoint)
Microsoft MVP Powerpoint 2007
Question QUESTION: Hi there!
This is my problem: I created a Power Point presentation and added an MP3 song to it. I then saved my presentation as a Power Point slideshow so I could email it to my friends. However, everyone is able to view the slideshow but nobody can hear the song playing. They see the little audio icon on the first slide, but nothing happens when they click on it. I've set up the PPS so that the music will play automatically when my slideshow is opened up, and it works perfectly on my own computer (where the MP3 file is also stored.) How do I get my song to attach to the presentation? I've read about "embedding" sound files but it sounds complicated to me and I can't figure out how to do it. Also, when I right click the audio icon and click "Edit Sound Option," the ONLY option on that menu is whether or not to have the song looped or not. There are no other things shown that I can edit. The song size, by the way, shows that it is 4.92MB on my computer. The file of my PPS shows that it is 978KB. Please help! I've exhausted myself trying to find the answer on the PP "Help" menu, and done lots of looking on the Internet to find the answer. Thank you.
ANSWER: Hi
The problem here is that the mp3 file is always linked from YOUR pc. This is why the file size of the pps is small ans why the recipients cannot find it!
Two solutions
1.
Delete the sound and start again with both the pps and sound file in the same folder. Insert it and then email the whole folder including the mp3
QUESTION: Thanks John! One more question...just to clarify, if I choose to do Solution #1 (where I delete the sound and start again with both the pps and sound file in the same folder) I do this using the PP SLIDE SHOW and NOT the PP Presentation, correct? Because I created it as a presentation and then saved it to a slide show, so do I make the changes in the original presentation and then re-save it to a slide show, or do I make the changes in the saved slide show that I already have? Thanks very much John. I really appreciate it! ~Bonnie
Answer Either is fine.
With the show
Open PowerPoint
File > Open *the show.pps
Delete and reinsert the sound and save
With the ppt
Open > modify > save as show
To send by e-mail you might want to zip the folder.
