Expert: Jeffson - 9/3/2009

Question
I am trying to embed an mp3 file in a presentation, but PowerPoint generates a link instead.  

I have set the "link files greater than" option to 50 megabytes, and the audio file is much smaller than that.  

Answer
Hello,

Not all inserted audio files in PowerPoint is embedded, sound files in wav format larger than 100 KB (i.e. anything but a short sound effect) and other sound file formats are linked to PowerPoint presentation, they are saved on your local disk. The difference between linked and embedded, please view:
http://office.microsoft.com/en-us/powerpoint/HA010348231033.aspx

If you want to let the sound files show on different computers, please do as following:
1. Put the sound files and the PowerPoint presentation in a same folder.
2. Reinsert these files to PowerPoint presentation. After you do this work, send the folder to other computers. Then the sound files can be shown.
But this way still canot embed the audio files, if you want to embed the audio files to your presentation, here are 2 ways:
one, converting your presnetation to Flash using some PowerPoint to Flash converters, such as PPT2Flash (http://www.sameshow.com/powerpoint-to-flash.html#110), ispring.
The other, using future PowerPoint 2010, from the current 2010 Techinical Preview verison, it lets users embed all inserted files.

Hope these help.

Best wishes.