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About Dale F. Wiley
Expertise
Microsoft Word 97
Microsoft Word 2000
Microsoft Word 2002
Please note: I will not answer questions about
Fields, Statements, Formulas, Macros, creating and writing specific macros, VBA (Visual Basic Editor) and the Microsoft Script Editor
I am willing to answer questions about:
Envelopes, Mailing Labels, Database, Graphics, WordArt, Interactive Forms, Formatting, Faxes, Letters, Lists, Newsletters, Tables, Web Pages, Email, Hyperlinks, Bookmarks, HTML, Table of Contents, Footnotes, Endnotes, AutoText, AutoCorrect, Headers and Footers, Converting Documents, Customizing Toolbars and Toolbar Icons, Margins, Page Settings, Layout, Dictionaries, Languages, Find and Replace, Mail Merge, Printing, Saving Cut, Copy, Paste, Paste Special, Office Clipboard, Keyboard Shortcuts, Font Lists, Customizing, Options, Templates, Bullets, Numbering, Borders, Using Themes, Fields, Symbols, Document Map, Find and Replace, etc.
Experience
Formerly the #1 rated Microsoft Word Expert at Askme.com since volunteering there in December 2000. In that time, responding to hundreds of questions most of which were specific to Microsoft Word.
Microsoft Office and Microsoft Word in particular is one of the most popular programs that our firm, Computer Help provides instruction, one on one tutoring and consultation. I personally use MS Word for almost every task: Envelopes, Mailing Labels, Database, WordArt, Interactive Forms, Faxes, Letters, Lists, Newsletters, Tables, Email Editor and much more. The exception, Graphics and Web Pages. For graphics I use
Ulead's PhotoImpact and Microsoft's FrontPage for web site design.
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dalewiley@comphelp2000.com
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Greater Brandon Chamber of Commerce GBCC
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Our column, COMPUTER Help's Q&A The Internet - E-mail,
appears in the Sun City Center PC Computer Club's Newsletter.
Past columns can be accessed from our home page, select
Q&A Columns - Internet - E-mail
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You are here: Experts > Computing/Technology > Microsoft Software > Microsoft Word > Creating a form
Expert: Dale F. Wiley - 10/30/2009
Question
QUESTION: I have created a form in Windows 2003 for use in assessing psychiatric patients. I have a form field for the patient name on the first page. When the name of the patient is typed in that field, I want it to also appear on the top of each of the subsequent pages. How do I get it to show up there?
I appreciate your help with this.
ANSWER: Hi Liz,
Because I know practically nothing about Fields, Code or Macros this happens to be one of the few areas I am reluctant to answer questions about.
The reason is because of complexity and many variables of using, writing and debugging statements, fields, macros and VB (Visual Basic Editor) code.
However I will tell how the Ref Field might do what you ask.
Enter Data in a Form Field and Automatically Appear Elsewhere in Document
When you're creating a form, you may want information users enter in a particular form field to appear somewhere else in the document.
You can do so using a Ref field.
First, choose View | Toolbars | Forms to display the Forms toolbar, and then toggle the Protect Form button to unprotect the form.
Next, select the form field whose contents should appear elsewhere in the document then click the Form Field Options button on the Forms toolbar.
In the resulting dialog box, take note of the form field's bookmark name, which appears in the Bookmark text box, and then click Cancel.
Position the insertion point where you want the form field data to appear.
Press [Ctrl][F9] ([command][F9] in Word 2001) to insert a pair of field braces, then type "Ref BookmarkName" between them (without quotes), where BookmarkName is the value you took note of earlier.
For example, if the form field's Bookmark value was Text1, your Ref field might look like this:
{ Ref Text1 }
Press [F9] to update your new Ref field and display its results, and return to your form.
Finally, click the Protect button on the Forms toolbar to re-protect your form.
Now whenever you update the contents of the form field you referenced, the Ref field in the header updates accordingly when you open, save, or print the form, or when you switch to Print Preview mode.
Good Luck.
Dale :-)
---------- FOLLOW-UP ----------
QUESTION: Hi Dale,
Your instructions started me on my way, however, I had to add the following:
{ Ref Text622 \* MERGEFORMAT }
It does work, however, when I tab from the original name field to the next field in the document a Microsoft box pops up with an area to type text with OK and Cancel buttons. How do I get that to go away? or what am I supposed to do with it? I am working in Word 2003. Thanks again for your assistance. I really appreciate it!
Answer
Hello Again Lil,
You have reached the end of my knowledge for this kind of stuff.
Because I know practically nothing about Fields, Code or Macros this happens to be one of the few areas I am reluctant to answer questions about.
The reason is because of complexity and many variables of using, writing and debugging statements, fields, macros and VB (Visual Basic Editor) code.
Feel free to try any of the other experts who specialize in some of these subjects.
Other helpful resources:
Microsoft Word MVP (Most Valuable Professional) FAQ Site
www.mvps.org/word/
The Electric Editors’ Macro Library
www.electriceditors.net/macros/index.htm
Microsoft Word Home Page
www.microsoft.com/office/word/default.asp
VBA Express
www.vbaexpress.com/portal.php
Good luck.
Dale :-)
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