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About Suzanne S. Barnhill
Expertise
I've been using Word for Windows since version 2.0 (1992), and the more I learn
about it, the more I realize how little I know. But I may know a few things
that you don't, and I'll help if I can. I answer many questions every day in
Microsoft's peer support newsgroups and as a result have been awarded the
MVP (Most Valuable Professional) designation by Microsoft Corporation. You
may be able to find the answer to your question at the Word MVPs' FAQ site or at my own Word FAQ site, so please check those first! Please, no questions about VBA (macros), Registry editing, networks, or complex merges, as I have no experience with these aspects of Word, nor do I have any experience with Word for the Mac.
Experience
I have a master's degree in classics (Latin), which is surprisingly helpful, though I no longer teach. The things I am proudest of: Having raised two children to maturity, both Merit Scholars, both college graduates (one a philosophy major!), one Phi Beta Kappa (from Harvard!); having been made a Paul Harris Fellow by my Rotary club; having been designated a Microsoft MVP.
Education/Credentials
B.A. (Latin), Agnes Scott College, 1966; M.A. (Classics), Emory University, 1972.
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You are here: Experts > Computing/Technology > Microsoft Software > Microsoft Word > 2000 Microsoft Word
Expert: Suzanne S. Barnhill - 11/10/2009
Question
I am doing an online medical transcription class and before I decided to jump into this I posed the question that I am green about my computer knowledge. Well-I am suppose to set tabs and set my margine,get your text to wrap around to the 2 1/2" tab by using a "hanging indent." And I was told I needed no computer experience. Help!!! I need help on how to be able to set my settings. Thanks
Answer
If you go to Format | Paragraph, you will see the controls for indents in paragraphs. On the right side of the dialog is a dropdown list box labeled "Special." If you select Hanging in this dropdown, then you can use the spin box under By: to set the amount to 2.5" (or you can just type in the amount).
This is the hard way, though. It is much easier to drag the Hanging Indent marker on the ruler to the 2.5" mark. For more on using the ruler, see my article at http://word.mvps.org/faqs/formatting/UsingRulers.htm
Although you can set a hanging indent in any paragraph using either of the above methods, for greatest efficiency you should create or use a style that has this formatting built in (among Word's built-in styles, all the List styles have a hanging indent built in). You can then apply the style to the paragraphs that need to be formatted this way; at the same time, this style can apply other formatting if required. A style is just a combination of all the changes you might need to make in a given paragraph (such as tab stops), allowing you to apply them all at one stroke. For more on styles, see http://www.shaunakelly.com/word/stylesms/index.html
You mention that your class requires you to set margins and tab stops, too. All of the changes that you have to make in Word's Blank Document in order to use it most efficiently for medical transcription should be saved as a template; see http://word.mvps.org/FAQs/Customization/CreateATemplatePart1.htm for more help on this. When you want to create a new document, instead of using the New button on the Word toolbar, choose File | New... to open the New dialog (or add a button for this dialog on your toolbar) and select the template you created. Then much of your work will already be done for you before you start.
Suzanne S. Barnhill
Microsoft MVP (Word) 1999-2009
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