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Microsoft Word/Auto populating text in Word


Suzanne Barnhill,

My version of MS Word is 14.0.6123.5001; it is part of MS Office Professional Plus 2010.

I have two Word documents, and I want text typed in one of the documents to appear in a certain place in another document.  The text is 15 or so characters long.
I have been to these sites.
These sites either miss the point, or they are unclear.
I don't know if it matters, but the text typed in is a code that will be completed in the source document.

Step-by-step, how do I make text that I type in one document appear in another document?



You need to use an IncludeText field. You will have to apply a bookmark to the text in the source document; the IncludeText field in the target document will reference that bookmark as a "range." See for more information. Note that that article has not been updated for Word 2007/2010; to insert a field in those versions, use Insert | Text | QuickParts | Field.

The Microsoft articles at and also describe the syntax of this field.
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This topic answers questions related to Microsoft Word stand-alone or Microsoft Office Word including Word 2003, Word 2007, Office 2000, and Office XP. You can get Word help on formatting text, tables, tabs, fonts, styles, general Word layouts, bullets, headings, and outlines, using templates, toolbar modifications, and using Track Changes. You may also find tips on linking Word and Excel embedded objects including charts. This site does not provide a general Word tutorial nor the basics of using a word processor. It provides specific answers to using Microsoft Word only. If you do not see your Word question answered in this area then please ask a Word question here

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Suzanne S. Barnhill


I've been using Word for Windows since version 2.0 (1992), and the more I learn about it, the more I realize how little I know. But I may know a few things that you don't, and I'll help if I can. I answer many questions every day in Microsoft's peer support forums and as a result have been awarded the MVP (Most Valuable Professional) designation by Microsoft Corporation. You may be able to find the answer to your question at the Word MVPs' FAQ site or at my own Word FAQ site, so please check those first! Please, no questions about VBA (macros), Registry editing, networks, or complex merges, as I have no experience with these aspects of Word, nor do I have any experience with Word for Mac. Please indicate which version of Word you are using; if you are not sure, see "What version of Word do I have?".


I have a master's degree in classics (Latin), which is surprisingly helpful, though I no longer teach. The things I am proudest of: Having raised two children to maturity, both Merit Scholars, both college graduates (one a philosophy major!), one Phi Beta Kappa (from Harvard!); having been made a Paul Harris Fellow by my Rotary club; having been designated a Microsoft MVP.

Rotary Club of Fairhope, Friends of the Fairhope Public Library

B.A. (Latin), Agnes Scott College, 1966; M.A. (Classics), Emory University, 1972.

Awards and Honors
Microsoft Most Valuable Professional award every year since 1999; many Rotary honors

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