Microsoft Word/Multiple word search


Dear Nancy,

I would like to ask something on the basis of this question and answer

I am trying to get an overview of the words I'm looking for.
Example, I would like to have a search of multiple words in a document and the results in a sort of wordcount.
Is this possible?

Kind regards,

Ellen - there is no direct feature in word to do what you are trying to do.

If you are familiar with script or Visual Basic the following may be of interest.


There is a way to document if words are included in a document by creating a document using a concordance file.  If the word does NOT show up in the resulting index than it is not within the document.

You would need to be sure that all the words in question are included within the concordance file.  This is not what you are looking for but may be of help.

Create a Concordance or Automark file in Word 2010.

Try the following steps to create the Automark file.
1)     In a new document, insert a two-column table.

2)     In the left column, type the words in your document that you want to mark for indexing.
         (Note that these entries are case sensitive)
3)     In the right column, type the corresponding text that you want to appear in the index.
4)     Save and close this document.
5)     Go to References > Insert Index; click the AutoMark button in the dialog that opens.
6)     Select the file you created in steps 1 through 4 and click Open.
Word will now automatically mark the words in your document.

You will then need to Insert an index from the References Tab > Index Group > Insert Index.  If prompted to replace existing index Click Yes/Ok.

I would make a duplicate of your completed document and index the copy .

Not sure if this will help but it is worth a try.

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Nancy C. Janyszeski


Microsoft Office 97 to 2010. Certified as a MOUS Authorized Instructor and MOUS Master Certified. Sr. Instructional Designer for International IT Certification for Activ, the only UK-based provider of approved training and testing software for ECDL Foundation and British Computer Society Qualifications


Vocational School Instructor in the Microsoft Office Suite . I am Microsoft Office User Specialist (MOUS) Master Certified and was certified as a MOUS Authorized Instructor. ICDL certified, Microsoft Office 2010. Sr Instructional Designer for International IT Certification and test designer for Skills Advantage,

MOUS Master Certified, was Certified as a MOUS Authorized Instructor, ICDL certified, Microsoft Office 2010.

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