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Microsoft Word/page numbering in word 2007


i have been in touch with a colleague of yours and who has been most helpful but i wanted to give her a little rest simply could you tell me how i can number word pages as x of y everytime whenever i want   there are papers on this but i have read enough
just need not to number like    1   1-1    1-3   or anything  just x of y

thank you

Page x of y
Page x of y  

I'm using Word 2010 but as far as I remember page numbering is similar in 2007:

You need to enter two fields, the first is the 'Page' field. The best way to do this is:

1) Go to where you want to insert the first field (either header or footer)
2) Click on the 'Insert' menu
3) Click on the 'Quick Parts' button
4) In the 'Field names' list, find 'Page'
5) Select it and then select the 'Format' you require.
6) Then click on the 'Ok' button

This will insert the page number at the cursor in the header or footer (in 1)

7) Then enter a space, then 'of', then another space (1 of )

Now you need to enter the number of pages:

8) Click on the 'Quick Parts' button again
9) Find the 'NumPages' field in the list
10) Select it and then select the 'Format' you require.
11) Click on the 'Ok' button.

This will insert the 'Numpages' field at the cursor again and should leave you with [Pages] of [Numpages].

I've enclosed a screen-shot to assist.

You can update any field in Word by placing the cursor in it and pressing the F9 key.

Hope this helps? If there are any problems, feel free to get back to me.


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This topic answers questions related to Microsoft Word stand-alone or Microsoft Office Word including Word 2003, Word 2007, Office 2000, and Office XP. You can get Word help on formatting text, tables, tabs, fonts, styles, general Word layouts, bullets, headings, and outlines, using templates, toolbar modifications, and using Track Changes. You may also find tips on linking Word and Excel embedded objects including charts. This site does not provide a general Word tutorial nor the basics of using a word processor. It provides specific answers to using Microsoft Word only. If you do not see your Word question answered in this area then please ask a Word question here

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Russ Crowley


I can answer all questions on Microsoft Word with the exception of VBA and, perhaps, Mail Merging. I have particular strengths in templates, layout, formatting and styles due to the amount I use them, delve into and play about. I know a bit about Mail Merge but don't use it that much (bordering on not at all). I have answered a few questions on the old MVP site before, but that was some years ago (2002-3, I believe).


I started using Word in 1994 and have used most versions ever since. I really took an interest in it when I started as a Technical Writer in 1997 and then started dabbling with macros/VBA a couple of years later. I've been using Word 2010 since July last year and then took a Word certification test 6 days later - I was awarded the expert award.

I have an MCSE from a few years ago and a number of other, non IT-based associations and organisation, but that's about it.

I've written two books to help English-speaking people to learn the Thai language. These are: Learning Thai, Your Great Adventure; and Memory Aids To Your Great Adventure. I'm now starting on two more books (on the same subject). I started off trying to write LTYGA in MS Word (naturally) but, unfortunately, either Word or my computer (or both) couldn't handle the complexity of the document and I had to resort to Framemaker. I'll be writing the new books in Word and InDesign (by the look of it).

I'm Grammar school educated and currently studying for my BA in English at Ramkamhaeng University in Bangkok, Thailand. I'm a CELTA qualified English teacher and also a PADI [dive] Instructor, EANx instructor and an EFR instructor.

Past/Present Clients
I have worked as a Technical Writer for a few years and have worked for a number of clients such as Barclays Bank, Aviva Insurance Company, Vizzavi (subsidiary of Vodafone) and more. Due to my location, I do practically all my work via the Internet and am currently working as a QA Manager and Technical Writer/Business Analyst for CASSA Australia where I am providing many roles including templates and documentation design (in Word of course)

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