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Microsoft Word/insert only selected data



I am an eye surgeon and need to give printed reports to the patients.
the reports are 10 to 15 sentences long, but almost all the reports comprise of a combination of 15 to 20 different statements.

Is it possible to have a user form like sheet with a check box against each of the statement. For example if i select option 1 3 and 7 and click submit, i have the report ready for print. It would be more convenient than a drop list menu.

Yes. There are probably several ways to do this. One way would be to use an actual UserForm; for more on UserForms, see Greg's article doesn't exactly spell out how you could use this form as a checkoff to insert or omit boilerplate, but I'm sure it can be done. Another good article on UserForms is at If you're not up to the coding yourself, you can get Bill Coan's DataPrompter, which automates production of UserForms.

Another approach would be to use AutoText entries or building blocks. You could create a specific category of building blocks that would be used just for this purpose and then select them from that gallery. For more on this, see
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Suzanne S. Barnhill


I've been using Word for Windows since version 2.0 (1992), and the more I learn about it, the more I realize how little I know. But I may know a few things that you don't, and I'll help if I can. I answer many questions every day in Microsoft's peer support forums and as a result have been awarded the MVP (Most Valuable Professional) designation by Microsoft Corporation. You may be able to find the answer to your question at the Word MVPs' FAQ site or at my own Word FAQ site, so please check those first! Please, no questions about VBA (macros), Registry editing, networks, or complex merges, as I have no experience with these aspects of Word, nor do I have any experience with Word for Mac. Please indicate which version of Word you are using; if you are not sure, see "What version of Word do I have?".


I have a master's degree in classics (Latin), which is surprisingly helpful, though I no longer teach. The things I am proudest of: Having raised two children to maturity, both Merit Scholars, both college graduates (one a philosophy major!), one Phi Beta Kappa (from Harvard!); having been made a Paul Harris Fellow by my Rotary club; having been designated a Microsoft MVP.

Rotary Club of Fairhope, Friends of the Fairhope Public Library

B.A. (Latin), Agnes Scott College, 1966; M.A. (Classics), Emory University, 1972.

Awards and Honors
Microsoft Most Valuable Professional award every year since 1999; many Rotary honors

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