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Microsoft Word/unexpected results in master document


hello Suzanne, how are you?

This question is a puzzler for me...

In the recent past, I opened a blank file, clicked the Outline button and started typing. I like the Arial font and I chose to work in that font.
Then I would insert a subdocument written in a different font, say, AR Hermann size 18. To my surprise, the text of that subdocument appeared in Arial, not in AR Hermann.
Similarly, I would insert a subdocument written in yet another font, say, French Script, and it would also appear in Arial.

The next surprise came when printing....
If I printed while in Outline view, all three texts would appear in Arial font, but when I printed in Print Layout view, the printed result would show all three texts in their original fonts, in this case you would see 3 fonts, Arial,AR Hermann and French Script.

The biggest part of the puzzle is, that now, I cannot reproduce the above results.
While I use the Arial font after opening a blank file and clicking Outline view, the other two files copied to my file, each in a different font, now appear in their original font!!
So while the earlier result showed a single font on the screen and when printing using Outline view, the present result shows all 3 fonts, whether on the screen and in Outline view, or the printed result.

What do you make of this?



There is a setting in Outline view to show or hide formatting. In Word 2003, this is a button on the Outlining toolbar. In Word 2007 and 2010, on the Outlining tab of the Ribbon, there is a check box for "Show text formatting." When this option is enabled, you see font formatting; otherwise not.
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Suzanne S. Barnhill


I've been using Word for Windows since version 2.0 (1992), and the more I learn about it, the more I realize how little I know. But I may know a few things that you don't, and I'll help if I can. I answer many questions every day in Microsoft's peer support forums and as a result have been awarded the MVP (Most Valuable Professional) designation by Microsoft Corporation. You may be able to find the answer to your question at the Word MVPs' FAQ site or at my own Word FAQ site, so please check those first! Please, no questions about VBA (macros), Registry editing, networks, or complex merges, as I have no experience with these aspects of Word, nor do I have any experience with Word for Mac. Please indicate which version of Word you are using; if you are not sure, see "What version of Word do I have?".


I have a master's degree in classics (Latin), which is surprisingly helpful, though I no longer teach. The things I am proudest of: Having raised two children to maturity, both Merit Scholars, both college graduates (one a philosophy major!), one Phi Beta Kappa (from Harvard!); having been made a Paul Harris Fellow by my Rotary club; having been designated a Microsoft MVP.

Rotary Club of Fairhope, Friends of the Fairhope Public Library

B.A. (Latin), Agnes Scott College, 1966; M.A. (Classics), Emory University, 1972.

Awards and Honors
Microsoft Most Valuable Professional award every year since 1999; many Rotary honors

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