Microsoft Word/compare documents


hi Suzanne, how've you been?

I use Word 2007 and Windows 7

When comparing documents, I click the Review tab, then the Compare button in the Compare group. The Compare Documents dialog box appears; near the top, on the left side, I see a box in which I enter the name of the original document. On the right side, there is a similar box and I enter the name of the revised document.

Question #1-under each of these two boxes, I see the words "label changes with" and next to each of these words, there is a heavily bordered empty box. HOW do I use this feature?

Question #2- say I am comparing two large documents, maybe thirty pages long. Say the revised document contains changes "all over the place". HOW do I find all the revisions? Do I have to flip, page after page after page to find the revisions? OR is there a way to list those revisions separately, aside from the document?

I look forward to your replies.



I don't use this feature very often (and not in Word 2007), but when I test it, I see that my username (from the User Info tab) is automatically inserted in the box on the right. Even if I swap documents (using the double arrow), the box on the left doesn't become available, and changing the radio button settings below (Original, Revised, or the default New document) doesn't make any difference, either. Possibly if you had documents that already contained markup by several reviewers you would get a choice of reviewer names?

As for seeing the changes, you can use the Next button in the Changes group on the Review tab to skip to the next marked change. Alternatively, you can choose "List of markup" under "Print what" in the Print dialog, and this will give you a list of all the changes.
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Suzanne S. Barnhill


I've been using Word for Windows since version 2.0 (1992), and the more I learn about it, the more I realize how little I know. But I may know a few things that you don't, and I'll help if I can. I answer many questions every day in Microsoft's peer support forums and as a result have been awarded the MVP (Most Valuable Professional) designation by Microsoft Corporation. You may be able to find the answer to your question at the Word MVPs' FAQ site or at my own Word FAQ site, so please check those first! Please, no questions about VBA (macros), Registry editing, networks, or complex merges, as I have no experience with these aspects of Word, nor do I have any experience with Word for Mac. Please indicate which version of Word you are using; if you are not sure, see "What version of Word do I have?".


I have a master's degree in classics (Latin), which is surprisingly helpful, though I no longer teach. The things I am proudest of: Having raised two children to maturity, both Merit Scholars, both college graduates (one a philosophy major!), one Phi Beta Kappa (from Harvard!); having been made a Paul Harris Fellow by my Rotary club; having been designated a Microsoft MVP.

Rotary Club of Fairhope, Friends of the Fairhope Public Library

B.A. (Latin), Agnes Scott College, 1966; M.A. (Classics), Emory University, 1972.

Awards and Honors
Microsoft Most Valuable Professional award every year since 1999; many Rotary honors

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