Microsoft Word/comparing documents

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Question
hello Nancy, how are you?

I use Word 2007 and Windows 7

when comparing documents, I click the Review tab, then the Compare button in the Compare group. The Compare Documents dialog box appears; near the top on the left side I see a box in which I enter the name of the original document. On the right side, there is a similar box and I enter the name of the revised document.

Question #1-under each of these two boxes, I see the words "label changes with" and next to each of these words, there is a heavily bordered empty box. HOW do I use this feature?

Question #2- say I am comparing two large documents, maybe thirty pages long. Say the revised document contains changes "all over the place". HOW do I find all the revisions? Do I have to flip, page after page after page to find the revisions? OR is there a way to list those revisions separately, aside from the document?

I look forward to your reply.

Thank you very much.

Chris

Answer
Hi Chris - There is a very nice free tutorial at Microsoft on using the compare document feature.  It is clearn with images, etc.

http://office.microsoft.com/en-us/word-help/compare-and-combine-documents-in-wor


An alternative that we use for xml files and documents is Code Compare.  Totally free and it is a great program, easy to use.

http://www.devart.com/codecompare/

Nancy
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This topic answers questions related to Microsoft Word stand-alone or Microsoft Office Word including Word 2003, Word 2007, Office 2000, and Office XP. You can get Word help on formatting text, tables, tabs, fonts, styles, general Word layouts, bullets, headings, and outlines, using templates, toolbar modifications, and using Track Changes. You may also find tips on linking Word and Excel embedded objects including charts. This site does not provide a general Word tutorial nor the basics of using a word processor. It provides specific answers to using Microsoft Word only. If you do not see your Word question answered in this area then please ask a Word question here

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Nancy C. Janyszeski

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Microsoft Office 97 to 2010. Certified as a MOUS Authorized Instructor and MOUS Master Certified. Sr. Instructional Designer for International IT Certification for Activ, the only UK-based provider of approved training and testing software for ECDL Foundation and British Computer Society Qualifications http://www.activsolutions.co.uk/

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Vocational School Instructor in the Microsoft Office Suite . I am Microsoft Office User Specialist (MOUS) Master Certified and was certified as a MOUS Authorized Instructor. ICDL certified, Microsoft Office 2010. Sr Instructional Designer for International IT Certification and test designer for Skills Advantage, http://skillsadv.com/.

Education/Credentials
MOUS Master Certified, was Certified as a MOUS Authorized Instructor, ICDL certified, Microsoft Office 2010.

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