I am using Word 2010. Following on from http://en.allexperts.com/q/Microsoft-Word-1058/2009/8/MERGEFORMAT-switch-automat, I am also seeing formatting for mail merge fields return after I have "unbolded" the field. I've looked at the field codes and I don't see the \*MERGEFORMAT switch anywhere and the Preserve Formatting During Updates button is unchecked. So, basically, the field is bold, I turn off the bold, save it, close the document, re-open the document, and the field is bold again. We've used mail-merge for years and this is the first time we've encountered something like this. ANy help you can provide would be much appreciated.
Answer Without speculating on the reason for the problem, I'll just suggest that you add the \* CHARFORMAT switch to the field and format it as not bold. You might investigate whether the Default Paragraph Font of the style the merge field is in is bold (perhaps manually removed for the rest of the paragraph). If so, that could be a cause.
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I've been using Word for Windows since version 2.0 (1992), and the more I learn
about it, the more I realize how little I know. But I may know a few things
that you don't, and I'll help if I can. I answer many questions every day in
Microsoft's peer support forums and as a result have been awarded the
MVP (Most Valuable Professional) designation by Microsoft Corporation. You
may be able to find the answer to your question at the Word MVPs' FAQ site or at my own Word FAQ site, so please check those first!
Please, no questions about VBA (macros), Registry editing, networks, or complex merges, as I have no experience with these aspects of Word, nor do I have any experience with Word for Mac.
Please indicate which version of Word you are using; if you are not sure, see "What version of Word do I have?".
I have a master's degree in classics (Latin), which is surprisingly helpful, though I no longer teach. The things I am proudest of: Having raised two children to maturity, both Merit Scholars, both college graduates (one a philosophy major!), one Phi Beta Kappa (from Harvard!); having been made a Paul Harris Fellow by my Rotary club; having been designated a Microsoft MVP.
Organizations Rotary Club of Fairhope, Friends of the Fairhope Public Library
Education/Credentials B.A. (Latin), Agnes Scott College, 1966; M.A. (Classics), Emory University, 1972.
Awards and Honors Microsoft Most Valuable Professional award every year since 1999; many Rotary honors