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Microsoft Word/Shortcut for Inserting Document Name and File Path


Hi Suzanne:  I work in a busy law office where the attorneys require all documents to show the file name and path.  The process I've been using is at the end of the letter or doc:  insert Quick Parts/Field/File Path/check "add path to file name."  I spend quite a big of time with this procedure plus reducing the font.  Any suggestions for a shortcut?  Thanks so much in advance.

Older versions of Word had "Filename and path" saved as an AutoText entry. You can restore it. After you've inserted and formatted the file path as usual, select the whole thing and press Alt+F3. In the Create New Building Block dialog that opens, type a name for the entry (the default name is "* Filename," but you'll want to change that, as it just represents the field syntax).

Leave all the other settings as is and click OK. When you want to insert the filename and path, type the first four letters of the name you assigned and press Enter when you get the AutoComplete tip. If you're using Word 2007, AutoComplete doesn't work, but you can press F3 to insert the entry after typing the first few letters.
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Suzanne S. Barnhill


I've been using Word for Windows since version 2.0 (1992), and the more I learn about it, the more I realize how little I know. But I may know a few things that you don't, and I'll help if I can. I answer many questions every day in Microsoft's peer support forums and as a result have been awarded the MVP (Most Valuable Professional) designation by Microsoft Corporation. You may be able to find the answer to your question at the Word MVPs' FAQ site or at my own Word FAQ site, so please check those first! Please, no questions about VBA (macros), Registry editing, networks, or complex merges, as I have no experience with these aspects of Word, nor do I have any experience with Word for Mac. Please indicate which version of Word you are using; if you are not sure, see "What version of Word do I have?".


I have a master's degree in classics (Latin), which is surprisingly helpful, though I no longer teach. The things I am proudest of: Having raised two children to maturity, both Merit Scholars, both college graduates (one a philosophy major!), one Phi Beta Kappa (from Harvard!); having been made a Paul Harris Fellow by my Rotary club; having been designated a Microsoft MVP.

Rotary Club of Fairhope, Friends of the Fairhope Public Library

B.A. (Latin), Agnes Scott College, 1966; M.A. (Classics), Emory University, 1972.

Awards and Honors
Microsoft Most Valuable Professional award every year since 1999; many Rotary honors

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