Microsoft Word/page numbering for TOC


QUESTION: Hi Suzanne,

I am trying to number Appendix pages in the bottom footer, I can manually enter A1-page number and that works great but is applying it to the whole document.  I assumed all I would need is a section break (continuous or next page) but it is not solving the problem, the A1- still added to the footer of all previous chapters.

What am I missing?  Do I need a footer section break somehow?


ANSWER: If I understand you correctly, you want all the appendixes to have an A prefix to the numbering, which is restarted in the appendix section. To restart numbering, it is sufficient to insert a section break. In order to change the footer content (which you're doing by adding A), you need to unlink the footer in the appendix section from the previous one. How you do this depends on what version of Word you have.

Note that any text added manually to page numbers will not show up in the TOC. If you want numbers with an A prefix that will display that way in the TOC, you have to use a different method.

---------- FOLLOW-UP ----------

QUESTION: Hi Suzanne,
Another page numbering question for you.  Sometimes the chapter number preceeding the page number shows up in the TOC and sometimes it doesn't.  
Where is that determined?

The chapter number shows up in the TOC only if it is added to the page number using the "Include chapter number" feature rather than typed manually. To be added as a "chapter number," the number must be the paragraph number of an autonumbered paragraph in one of Word's built-in heading styles. See
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Suzanne S. Barnhill


I've been using Word for Windows since version 2.0 (1992), and the more I learn about it, the more I realize how little I know. But I may know a few things that you don't, and I'll help if I can. I answer many questions every day in Microsoft's peer support forums and as a result have been awarded the MVP (Most Valuable Professional) designation by Microsoft Corporation. You may be able to find the answer to your question at the Word MVPs' FAQ site or at my own Word FAQ site, so please check those first! Please, no questions about VBA (macros), Registry editing, networks, or complex merges, as I have no experience with these aspects of Word, nor do I have any experience with Word for Mac. Please indicate which version of Word you are using; if you are not sure, see "What version of Word do I have?".


I have a master's degree in classics (Latin), which is surprisingly helpful, though I no longer teach. The things I am proudest of: Having raised two children to maturity, both Merit Scholars, both college graduates (one a philosophy major!), one Phi Beta Kappa (from Harvard!); having been made a Paul Harris Fellow by my Rotary club; having been designated a Microsoft MVP.

Rotary Club of Fairhope, Friends of the Fairhope Public Library

B.A. (Latin), Agnes Scott College, 1966; M.A. (Classics), Emory University, 1972.

Awards and Honors
Microsoft Most Valuable Professional award every year since 1999; many Rotary honors

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