Microsoft Word/comments and contents


Could you please assist me in simple language for the two following:

1. I am making a word document about 40 pages, I can divide the text into paragraphs and sub paragraphs based on the subject matter covered   like 1   1.1    1.5  can the program make a table of contents for me giving page number, the paragraph heading and paragraph/subparagraph number

2.5       anti-friction bearings         p.42

2. after completion i want to highlight certain important lines or text, and follow that with a comment. so far so good  can the program then make me, at the end of the document, a comment list table like
page no          paragraph no          comment number

thank you very much

Provided you apply multilevel list numbering to your paragraphs as described at, you will then be able to generate a table of contents that will give the paragraph number, paragraph content, and page number; see for instructions.

Your second request is more difficult. You would have to bookmark each comment and then create your list of comments using cross-references; you'd need a cross-reference to the page number (PAGEREF), another cross-reference to the paragraph number (of an auto-numbered paragraph), and a third cross-reference to the "bookmark text," that is, the content of the bookmarked paragraph.

For future questions, please post at You will get answers from many knowledgeable people, and they can include screen shots to assist you.
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Suzanne S. Barnhill


I've been using Word for Windows since version 2.0 (1992), and the more I learn about it, the more I realize how little I know. But I may know a few things that you don't, and I'll help if I can. I answer many questions every day in Microsoft's peer support forums and as a result have been awarded the MVP (Most Valuable Professional) designation by Microsoft Corporation. You may be able to find the answer to your question at the Word MVPs' FAQ site or at my own Word FAQ site, so please check those first! Please, no questions about VBA (macros), Registry editing, networks, or complex merges, as I have no experience with these aspects of Word, nor do I have any experience with Word for Mac. Please indicate which version of Word you are using; if you are not sure, see "What version of Word do I have?".


I have a master's degree in classics (Latin), which is surprisingly helpful, though I no longer teach. The things I am proudest of: Having raised two children to maturity, both Merit Scholars, both college graduates (one a philosophy major!), one Phi Beta Kappa (from Harvard!); having been made a Paul Harris Fellow by my Rotary club; having been designated a Microsoft MVP.

Rotary Club of Fairhope, Friends of the Fairhope Public Library

B.A. (Latin), Agnes Scott College, 1966; M.A. (Classics), Emory University, 1972.

Awards and Honors
Microsoft Most Valuable Professional award every year since 1999; many Rotary honors

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