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Microsoft Word/youtube recording in word document

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Question
Hi Suzanne

Suzanne, I've been having fun putting together a word document. I have done some writing and added some nice little pictures with little box's that play music or short recordings when clicked.

I'm quite happy with the document in all but want to put the document on other computers. I downloaded the document onto a portable hard drive and then test downloaded it onto another computer. The document now looks fine on my other computer but when i click the box's the recordings don't play. Do you have any suggestions what i might have done wrong and what might be a quick fix as I would also like to be able to give the hard drive copy to friends to read/watch.

Thanks Suzanne

Answer
Without knowing what's in your boxes, I would guess they probably contain hyperlinks or references to external files. Word is maddeningly poor at relative links, so even if you put all your files in a single folder and transfer that folder to another computer, the links will be broken because Word has converted them to absolute ones. Unless the file path is exactly the same on the other computer, they won't work. You'll need to repair the links. You may be able to edit the link by using Alt+F9 to display the field codes; adjust the path to the current environment, then Alt+F9 to toggle the display back and F9 to update the field.

Unfortunately, this is something that would have to be done by anyone else who received the files. I suspect there's no way to actually embed the sound/video files, but I have no experience with this kind of thing.
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Suzanne S. Barnhill

Expertise

I've been using Word for Windows since version 2.0 (1992), and the more I learn about it, the more I realize how little I know. But I may know a few things that you don't, and I'll help if I can. I answer many questions every day in Microsoft's peer support forums and as a result have been awarded the MVP (Most Valuable Professional) designation by Microsoft Corporation. You may be able to find the answer to your question at the Word MVPs' FAQ site or at my own Word FAQ site, so please check those first! Please, no questions about VBA (macros), Registry editing, networks, or complex merges, as I have no experience with these aspects of Word, nor do I have any experience with Word for Mac. Please indicate which version of Word you are using; if you are not sure, see "What version of Word do I have?".

Experience

I have a master's degree in classics (Latin), which is surprisingly helpful, though I no longer teach. The things I am proudest of: Having raised two children to maturity, both Merit Scholars, both college graduates (one a philosophy major!), one Phi Beta Kappa (from Harvard!); having been made a Paul Harris Fellow by my Rotary club; having been designated a Microsoft MVP.

Organizations
Rotary Club of Fairhope, Friends of the Fairhope Public Library

Education/Credentials
B.A. (Latin), Agnes Scott College, 1966; M.A. (Classics), Emory University, 1972.

Awards and Honors
Microsoft Most Valuable Professional award every year since 1999; many Rotary honors

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