AboutSuzanne S. Barnhill Expertise I've been using Word for Windows since version 2.0 (1992), and the more I learn
about it, the more I realize how little I know. But I may know a few things
that you don't, and I'll help if I can. I answer many questions every day in
Microsoft's peer support newsgroups and as a result have been awarded the
MVP (Most Valuable Professional) designation by Microsoft Corporation. You
may be able to find the answer to your question at the Word MVPs' FAQ site or at my own Word FAQ site, so please check those first! Please, no questions about VBA (macros), Registry editing, networks, or complex merges, as I have no experience with these aspects of Word, nor do I have any experience with Word for the Mac.
Experience I have a master's degree in classics (Latin), which is surprisingly helpful, though I no longer teach. The things I am proudest of: Having raised two children to maturity, both Merit Scholars, both college graduates (one a philosophy major!), one Phi Beta Kappa (from Harvard!); having been made a Paul Harris Fellow by my Rotary club; having been designated a Microsoft MVP.
Education/Credentials B.A. (Latin), Agnes Scott College, 1966; M.A. (Classics), Emory University, 1972.
Question I can't believe how quickly you responded! Thank you SO much!
I will try what you suggest. In the meantime, I have another page numbering question.
I don't have formal "Chapters" in this manual but it would be nice if each section of the manual had its own page numbers to make changes easier. Is it possible to have each section numbered as 1-1..., 2-1...?
Thanks!
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Followup To
Question -
Please help!
I have a manual (using Word 2002) that was originally 58 pages. I recently put the manual in outline view, then copied & pasted sections throughout the manual. Now the manual should be at least 4 times as big, yet it's still showing 58 as the highest page number.
My page numbers & TOC are all screwed up! For example, halfway through the manual it's showing a page as page 3, then it's starts numbering subsequent pages from there.
What did I do wrong?
Thanks!
Answer -
Outline view can be a big help in rearranging a document, but I guess there's no guarantee that something won't go massively wrong! I suspect that what has happened here is that you had a section break somewhere early on, with numbering set to start at 3 after the break. When you copied material before, after, or around the section break, it was included and was pasted along with the copied material, so now page numbering is restarting in the place where you pasted the material as well.
This should not be too difficult to fix if all the section breaks are at least "Next page." Go to View | Header and Footer; if the page numbers are in the footer, switch to it. Use the Show Next button to advance through the headers or footers till you come to one where the numbering restarts. Click the Format Page Number button on the Header and Footer toolbar and change the setting to "Continue from previous section." Repeat for the whole document.
If you have sections that begin with Continuous breaks such that there is a whole section trapped in the middle of a page (so that it has no accessible header or footer), you'll need to (cautiously) use Insert | Page Numbers. Click the Format... button, change the numbering to continuous, then OK out of the Format Page Number dialog and be careful to use Close rather than OK to get out of the Page Numbers dialog (so that you don't insert another page number).
Alternatively, if the section breaks you inadvertently copy/pasted aren't needed later in the document (as they probably aren't), just delete them. This is easier to do in Normal view.
When you've got the numbering sorted so that it's continuous throughout the document, update your TOC.
Suzanne S. Barnhill
Microsoft MVP (Word)
Answer Well, yes and no. You'll need to insert a section break each place you want the numbering to restart. And although you can unlink the headers and insert the section numbers manually, they will not be picked up by the TOC if you do that. To include section numbers in a way that the TOC can "see," you have to use the "Include chapter number" feature in the Page Numbers dialog, and that requires that you have an autonumbered paragraph in one of the built-in heading styles beginning each section. For more on this, see http://word.mvps.org/FAQs/Numbering/ChapterNumber.htm. I believe you can probably make this numbered heading invisible (formatted as white and 1 point or as Hidden text) if you have no other need for it.
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