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Microsoft Word/Footnote Numbering Out of Sequence


Jim wrote at 2008-08-20 09:23:48
I had this problem too. Getting rid of all the track changes in my document (which I did by clicking on the 'accept all changes in the document' button in the Reviewing toolbar as I knew this about my document) fixed the problem. Thank you very much Dale.

aart wrote at 2008-08-22 14:32:26

I have a related problem which may have the same cause. In my case (I am using Word 97)) I find that captions of Figures in the text are not numbered sequentially (it skips numbers now and again: 1, 3 4, 6,..). The number is produced by the field SEQ.

The problem is caused by unexpected increases of the SEQ value at some points in the text (as far as I can see, at some places where chapter titles occur). If someone knows how to remove these places where SEQ is increased, this may solve my and perhaps your problem as well.

Edward Sisson wrote at 2009-02-04 04:06:45
I had the same problem and this answer was helpful but not entirely complete.  My document had been edited by another person with track changes engaged, and so I had to go to "tools" and then "track changes" and then "highlight" and then I saw the person's name in there and it asked me to accept all the changes made by the other person.  Only when I did that did the footnote numbering get fixed.  The other person must have deleted some footnotes but until I accepted that person's changes, the numbers that had been assigned to the deleted footnotes were still kept in reserve by the program, thereby throwing off the numbering.

jazzscholar wrote at 2009-03-25 21:09:45
I too had the same footnote issue.  This was resolved by selecting the entire text and copying it into a brand new document.  The numbering automatically is re-formatted.  Just be careful in the future with Track Changes!

Km wrote at 2009-04-23 17:13:13
I was having this problem. I went into preferences and changed all of the tracking changes preferences to "none". Then I copied and pasted my entire document into a new document and saved it. The problems were fixed.

Jessica wrote at 2009-06-24 15:16:06
Make sure you accept all tracking changes before turning off the tracking changes or else it still won't work.

Katie wrote at 2010-02-03 23:47:49
I was able to solve this problem by "accepting all" tracked changes.  It then renumbered without all the deleted footnotes.  Thank goodness.

dr wrote at 2016-05-21 23:05:58
Solved the problem by copying the entire text into a new document. Worked perfectly, thank you!

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This topic answers questions related to Microsoft Word stand-alone or Microsoft Office Word including Word 2003, Word 2007, Office 2000, and Office XP. You can get Word help on formatting text, tables, tabs, fonts, styles, general Word layouts, bullets, headings, and outlines, using templates, toolbar modifications, and using Track Changes. You may also find tips on linking Word and Excel embedded objects including charts. This site does not provide a general Word tutorial nor the basics of using a word processor. It provides specific answers to using Microsoft Word only. If you do not see your Word question answered in this area then please ask a Word question here

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Dale F. Wiley


I must report that I donít use Word 2003, 2007 or 2010 and have yet to be convinced that I need them. Microsoft Word 97 Microsoft Word 2000 Microsoft Word 2002 Please note: I will not answer questions about Fields, Statements, Formulas, Macros, creating and writing specific macros, VBA (Visual Basic Editor) and the Microsoft Script Editor I am willing to answer questions about: Envelopes, Mailing Labels, Database, Graphics, WordArt, Interactive Forms, Formatting, Faxes, Letters, Lists, Newsletters, Tables, Web Pages, Email, Hyperlinks, Bookmarks, HTML, Table of Contents, Footnotes, Endnotes, AutoText, AutoCorrect, Headers and Footers, Converting Documents, Customizing Toolbars and Toolbar Icons, Margins, Page Settings, Layout, Dictionaries, Languages, Find and Replace, Mail Merge, Printing, Saving Cut, Copy, Paste, Paste Special, Office Clipboard, Keyboard Shortcuts, Font Lists, Customizing, Options, Templates, Bullets, Numbering, Borders, Using Themes, Fields, Symbols, Document Map, Find and Replace, etc.


Microsoft Office and Microsoft Word in particular is one of the most popular programs that our firm, Computer Help provides instruction, one on one tutoring and consultation. I personally use MS Word for almost every task: Envelopes, Mailing Labels, Database, WordArt, Interactive Forms, Faxes, Letters, Lists, Newsletters, Tables, Email Editor and much more. The exception, Graphics and Web Pages. For graphics I use Ulead's PhotoImpact and Microsoft's FrontPage for web site design.


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