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Microsoft Word/Microsoft Word - Copy pasting Table of Contents


Rick wrote at 2008-01-12 18:57:39
Hi Dale,

First of all, thank you for your prompt reply (and apologies for not so reply from me - holiday season is my explanation). This is a great service.

The problem I had was that as my table of contents (a thesis) is three pages, the way you suggested do not work, as for some reason thhat process mixes the page numbers from page 2 onwards (it may not be visible immediately, but when trying to save the document as a PDF file or print it, the page numbers do not work properly).

However, I was able to find another way to work out the problem (unfortunately can't remember the source where I find this):



When you perform a mail merge to a new document, and the main document contains a table of contents or a table of figures, you receive the following error message, instead of page numbers, when you update the table:

ERROR! Bookmark not defined


To work around this problem, use any of the following methods.

Method 1

Unlink the table of contents before merging to a new document. This converts the TOC field to actual text, and the table of contents can no longer be updated. If you want to update the table of contents, you must reinsert it.

Follow these steps to unlink the table of contents:

1. Place the insertion point within the table of contents.

2. Press CTRL+SHIFT+F9 (Windows)



Rahman wrote at 2009-04-17 04:08:26
Hi everyone,

I like to write here my experience for future reference to whom will faced with the same problem.

The "copy and paste special" way has a problem that change the style and if you are not familiar with style staff, correcting style will take longer time comparing to copy the table of content and then "rewrite" the page numbers.

Hope it help you.

tech writer wrote at 2010-01-21 16:49:59
It's been two years, but this answer (CTRL+SHIFT+F9 to unlink TOC) just saved me lots of time and headache. Thanks, Rick!

PS - I did the CTRL+SHIFT+F9 after pasting the TOC into a new document, which worked fine for me.

KP wrote at 2013-03-20 14:05:45
This works absolutely fine.....

After long time I was able to resolve the issue...

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Dale F. Wiley


I must report that I donít use Word 2003, 2007 or 2010 and have yet to be convinced that I need them. Microsoft Word 97 Microsoft Word 2000 Microsoft Word 2002 Please note: I will not answer questions about Fields, Statements, Formulas, Macros, creating and writing specific macros, VBA (Visual Basic Editor) and the Microsoft Script Editor I am willing to answer questions about: Envelopes, Mailing Labels, Database, Graphics, WordArt, Interactive Forms, Formatting, Faxes, Letters, Lists, Newsletters, Tables, Web Pages, Email, Hyperlinks, Bookmarks, HTML, Table of Contents, Footnotes, Endnotes, AutoText, AutoCorrect, Headers and Footers, Converting Documents, Customizing Toolbars and Toolbar Icons, Margins, Page Settings, Layout, Dictionaries, Languages, Find and Replace, Mail Merge, Printing, Saving Cut, Copy, Paste, Paste Special, Office Clipboard, Keyboard Shortcuts, Font Lists, Customizing, Options, Templates, Bullets, Numbering, Borders, Using Themes, Fields, Symbols, Document Map, Find and Replace, etc.


Microsoft Office and Microsoft Word in particular is one of the most popular programs that our firm, Computer Help provides instruction, one on one tutoring and consultation. I personally use MS Word for almost every task: Envelopes, Mailing Labels, Database, WordArt, Interactive Forms, Faxes, Letters, Lists, Newsletters, Tables, Email Editor and much more. The exception, Graphics and Web Pages. For graphics I use Ulead's PhotoImpact and Microsoft's FrontPage for web site design.


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