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About Suzanne S. Barnhill
(Top Expert on this page)

Expertise
I've been using Word for Windows since version 2.0 (1992), and the more I learn about it, the more I realize how little I know. But I may know a few things that you don't, and I'll help if I can. I answer many questions every day in Microsoft's peer support newsgroups and as a result have been awarded the MVP (Most Valuable Professional) designation by Microsoft Corporation. You may be able to find the answer to your question at the Word MVPs' FAQ site or at my own Word FAQ site, so please check those first! Please, no questions about VBA (macros), Registry editing, networks, or complex merges, as I have no experience with these aspects of Word, nor do I have any experience with Word for the Mac.

Experience
I have a master's degree in classics (Latin), which is surprisingly helpful, though I no longer teach. The things I am proudest of: Having raised two children to maturity, both Merit Scholars, both college graduates (one a philosophy major!), one Phi Beta Kappa (from Harvard!); having been made a Paul Harris Fellow by my Rotary club; having been designated a Microsoft MVP.

Education/Credentials
B.A. (Latin), Agnes Scott College, 1966; M.A. (Classics), Emory University, 1972.

You are here: Experts > Computing/Technology > Microsoft Software > Microsoft Word

Questions Answered By Expert Suzanne S. Barnhill
In Category Microsoft Word

Subject	Date Asked

Labels	11/20/2009
Q: I use computers a lot but am really not knowledgable about them. I need to print labels for my ... A: There is no "Windows 2007." The version of Windows that followed Windows XP was Vista, and the ...
Chapter Headings in Word 2007	11/19/2009
Q: I have a document (about 250 pages). Each chapter is a section, and each chapter title is formatted ... A: This is what the StyleRef field is intended for. Reference the Heading 1 style, and it will change ...
mail merge - excel to a word table	11/18/2009
Q: I have been trying to mail merge some data from excel to a word table for a report. There are 40 ... A: I'm guessing you're just doing the wrong kind of merge. A Letter-type merge will produce one page ...
Word 07 and Page Numbers	11/18/2009
Q: Ack! I have been tasked with fixing the formatting on a Word 07 doc created from four different ... A: There are essentially two possibilities: 1. The most likely one: The document contains more than ...
old problem for you/ i am unable to rectify	11/18/2009
Q: When I try to open a word document warning shows up: "An instruction cannot be done because a dialog ... A: Did you make sure to include Hidden and System folders in your search? If even that does not turn up ...
old problem for you/ i am unable to rectify	11/17/2009
Q: When I try to open a word document warning shows up: "An instruction cannot be done because a dialog ... A: It would appear that ABBYY FineReader OCR software has placed an add-in template in Word's Startup ...
Headers and page numbers on Microsoft noncommercial use (home)	11/15/2009
Q: I have a document of 100 pages on Word, 2007 (Office word for home use). I have been working on the ... A: This is what happens when Microsoft tries to make it "easy for users to create great-looking ...
Page numbers not printing	11/14/2009
Q: Running Windows XP and Word 2000. Have a document that I have inserted page numbering in the footer ... A: On the Print tab of Tools \| Options, clear the check box for "Field codes." And for future ...
microsoftoffice	11/14/2009
Q: how ms excel 2007 can be converted in to ms word? A: You can't convert an Excel sheet (any version) to a Word document. You can link to the Excel sheet ...
Page Move in Word	11/13/2009
Q: I would like to move a page from one word document to a new word docuemnt. Can this be done? If ... A: The simple answer is that you just Copy everything on the page and Paste into the new document. This ...
Styles in Tables	11/13/2009
Q: I'm in the process of creating some templates in Word for use by my colleagues at work, most of whom ... A: To clarify, the article on "Why I don't use table styles" is not mine but was written by Shauna ...
Merge Labels	11/12/2009
Q: Here's my question. I create Avery labels using the Merge feature in Word for mailing projects ... A: You don't say what version of Word you're using, so I can't give exact directions, but from your ...
Dividing the page	11/11/2009
Q: I am trying to divide the page in half to make something like a flyer. When I print it out I am ... A: You can do this in any version of Word using two columns (Format \| Columns), but if you have Word ...
Merge Labels	11/11/2009
Q: Here's my question. I create Avery labels using the Merge feature in Word for mailing projects ... A: Because Word sets up labels as a table, and data in tables always goes left to right and then down, ...
Styles in Tables	11/11/2009
Q: I'm in the process of creating some templates in Word for use by my colleagues at work, most of whom ... A: The drawback of table styles from the outset has always been that you can't associate specific ...
2000 Microsoft Word	11/10/2009
Q: I am doing an online medical transcription class and before I decided to jump into this I posed the ... A: If you go to Format \| Paragraph, you will see the controls for indents in paragraphs. On the right ...
Avery Labels	11/10/2009
Q: I can't find the Avery label templates in Word from office 2007 That I have always used. I saw your ... A: Select the Mailings tab and click on Labels. In the Labels dialog, click Options. Select Avery US ...
Save normal.dot	11/10/2009
Q: Quoted: "Microsoft Word - Normal.doc ... A: What I actually said was, "you should not change any styles in a document based on Normal.dot and ...
How do I remove body content from the TOC?	11/9/2009
Q: How do I create a TOC without Word 2007 putting the entire body content in it? This is driving me ... A: I am unable to view your sample image, but there are two ways that body content can be included in a ...
word 2007 columns	11/8/2009
Q: i have created two columns in word 2007, but i don't know how to set a different background on each ... A: A background, per se, applies to the whole document (and is really intended for Web pages, not ...
How to make a pamphlet	11/8/2009
Q: How do I make a pamphlet with three columns and how do I put the a logo on the front of pamphlet A: There's a discussion of working with columns at ...
form fields	11/8/2009
Q: What is tabbing form fields? A: When an online form (that is, one that you can fill out in Word on the computer) is created with ...
American Typewriter Font	11/6/2009
Q: Does microsoft office word 2003 have American typewriter font? Thnaks A: The American Typewriter font is not offered with any Microsoft product. ITC American Typewriter is ...
Printing Labels - Using mail merge	11/4/2009
Q: We have a excel spreadsheet where I have stored the address of all my customers with there names, ... A: I would imagine that the problem is that the «Next Record» field is missing from one or more of the ...
AutoText	11/4/2009
Q: Help, please. This morning my AutoText is not working mid-sentense. It will prompt me at the left ... A: You didn't say whether starting in Safe Mode made a difference, but I guess it probably wouldn't ...
urgent and desperate! to recover my word 2007 file...	11/4/2009
Q: A few days ago I lost a word 2007 file, I had been working on that essay for three days, and now I'm ... A: If your document were retrievable at all, it would have the filename under which you opened it, but ...
AutoText	11/4/2009
Q: Help, please. This morning my AutoText is not working mid-sentense. It will prompt me at the left ... A: You don't say what version of Word you have, but I assume it is Word 2003 or earlier (AutoComplete ...
urgent and desperate! to recover my word 2007 file...	11/4/2009
Q: A few days ago I lost a word 2007 file, I had been working on that essay for three days, and now I'm ... A: Under the circumstances, I'm afraid the file is almost certainly irretrievable. This is a painful ...
Creating labels from an Excel list in Word	11/2/2009
Q: I have much experience creating labels from my Excel lists in Word. However, I recently upgraded to ... A: I'm afraid I can't imagine! Could you send me a small sample of your data source and a copy of the ...
Word 07 List Formatting	11/1/2009
Q: I prepare medical reports using Word '07. Each report contains several lists which must meet the ... A: What you have been told is correct in that there is no way to reliably line up runover lines (using ...
hyphenation	10/31/2009
Q: I work with large amount of text and use "automatically hyphenate document". Bad thing is that I am ... A: I have no experience with automatic hyphenation because I don't use it. I prefer to hyphenate my ...
Word: Find and Replace.	10/31/2009
Q: I want to replace all instances of Proper noun in a word document (i.e. Names starting with Capital ... A: The syntax I gave you will find all words beginning with a capital letter, whether the rest of the ...
Auto text..	10/28/2009
Q: I'm using Office Word 2003. Is there anyway that I can add a line or some text on every new page ... A: As you realize, this is default Word behavior: when the focus is in the document body, the header ...
Auto text..	10/28/2009
Q: I'm using Office Word 2003. Is there anyway that I can add a line or some text on every new page ... A: The only way to cause text to appear on every page automatically is to put it in the header or ...
Word 2003 Index	10/28/2009
Q: I have created an index in Word 2003 using a concordance file. I then added new entries in that ... A: I've never used a concordance to create an index, but the way I read the Help, it's not sufficient ...
Word: Find and Replace.	10/27/2009
Q: I want to replace all instances of Proper noun in a word document (i.e. Names starting with Capital ... A: You can certainly find all words that begin with a capital letter and format them as bold, but this ...
letters being erased	10/27/2009
Q: When I am writing a sentence and I correct a letter in a word, it seems the next letter is ... A: You have toggled from Insert to Overtype mode. This usually happens when you inadvertently press the ...
Creating labels from an Excel list in Word	10/26/2009
Q: I have much experience creating labels from my Excel lists in Word. However, I recently upgraded to ... A: If you're using the same data source and the same mail merge main document, I can't imagine why this ...
ms word	10/26/2009
Q: what is adeptive menu A: Adaptive menus were introduced in Word 2000 and are also found in Word 2002 and 2003. They are ...
1. 2007 Format tab ribbon location, font for book printing	10/24/2009
Q: October 24, 2009, 8:28 AM Good Morning, Susanne, I discovered this site this morning while ... A: 1. What your image shows is the Picture Tools \| Format tab, which is contextual. It appears only ...
underline & word spacing	10/24/2009
Q: I am using word 2003, I want to know, can we increase/decrease spacing between the word and the ... A: 1. You can use Word Underline. In the Font dialog (Ctrl+D), choose "Words only" for the underline ...
underline & word spacing	10/23/2009
Q: I am using word 2003, I want to know, can we increase/decrease spacing between the word and the ... A: There is no way to change the spacing between text and the underline applied using Format \| Font: ...
Re: Microsoft AutoCorrect	10/22/2009
Q: For some reason, my Microsoft Office 2003 doesn't have the AutoCorrect feature for both Excel and ... A: I can't imagine that there is any way to install either application without installing AutoCorrect, ...
Mail Merge (Remove automatic section break)	10/21/2009
Q: I want to import personell/address info from Excel '07 to Word '07. I want to use the mail merge ... A: Section breaks are inserted between letters in a Letters merge and between sheets of labels in a ...
MS word 2003 Headers	10/21/2009
Q: I am working on a document which requires the headers in each section to be on the left for even ... A: When you enable the "Different odd and even" setting for a document, Word assumes that you intend to ...
Auto Populating Data	10/21/2009
Q: I am using MS Word 2007 and have a document that has two text boxes that need to contain different ... A: Since you don't specify a text form field, I'll assume you're talking about ordinary text boxes. In ...
Mail Merge	10/21/2009
Q: I want to import personell/address info from Excel '07 to Word '07. I want to use the mail merge ... A: To create a "directory" you need a Directory-type mail merge. You can certainly use Excel as a mail ...
Word 2003 to PDF page number issue	10/20/2009
Q: I have several word documents with page numbers. The page numbers display and print correctly EVERY ... A: Since the problem seems to affect PDFs only, it would be more appropriate to post your question in ...
Word 2003: fields	10/20/2009
Q: I am trying to create a template for printing name tags. The tag is very simple: first name and ... A: I can't imagine why you would not be able to use any styles you want in a table cell. You apply the ...
Choose text for Word with bulleting	10/20/2009
Q: I'm looking for advice on how to easily apply the following at work: I have 5 different kind of ... A: I'm not entirely sure I understand what you're trying to do, but my hunch is that AutoText is the ...
Printing clip art	10/20/2009
Q: I am trying to print clip art as part of my document, but nothing shows up when I go to print ... A: If the art has a wrapping style other than In Line With Text, it could be that you don't have ...
MS Word Forms	10/19/2009
Q: I have to collect data by e-mail from 100+ user population. (most of whom are not very good with ... A: Although there is a free Word viewer at ...
Excel spreadsheet	10/18/2009
Q: I'm taking a course to get recertified (teaching) I'm supposed to make a spreadsheet. The first ... A: As far as I know, there are no wizards of any kind in Office 2007. But if you're supposed to create ...
Automatically remove paragraphs	10/18/2009
Q: MS Office 2007 here. In Microsoft Word, is there a way to automatically remove all the paragraphs ... A: Well, if you automatically removed all the paragraphs, you'd have nothing left, so I'm assuming you ...
Footnote Styles	10/17/2009
Q: Please forgive me asking you another question about footnote styles, as I see you answered one ... A: See http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm for a macro that you can perhaps ...
Word 2003: fields	10/17/2009
Q: I am trying to create a template for printing name tags. The tag is very simple: first name and ... A: I do this with styles. Create two paragraph styles, one for First Name and one for Last Name (create ...
Microsoft Word version 6	10/16/2009
Q: Unthinkingly deleted a finished Microsoft Word document by clicking the X and confirming. How can ... A: Although there are file recovery applications that can sometimes recover parts of deleted files (the ...
word 2000	10/15/2009
Q: how do I insert text next to a picture that was inserted to the text with out the picture moving the ... A: The default wrapping style for pictures inserted in Word 2000 is In Line With Text. In order to ...
Word 2003 to PDF page number issue	10/14/2009
Q: I have several word documents with page numbers. The page numbers display and print correctly EVERY ... A: This problem has plagued every version of Word, one way or another, for years. The accumulated ...
pagination	10/13/2009
Q: I am trying to paginate in Turabian form for my doctoral work. The first chapter's # is bottom of ... A: You don't say what version of Word you're using. If it's Word 2003 or earlier, you'll need to avoid ...
lock on writing	10/13/2009
Q: my Microsoft word program is saying that the writing modification is not allowed because the ... A: If this is a retail copy of Word, you probably have not activated it. If it came installed on a new ...
In MS Word 2007	10/10/2009
Q: I want to set a user defined text as page border kindly help me soon as possible A: The only way to create a text border is with text boxes, and the selection of page borders and ...
Odd problem in Office 97	10/9/2009
Q: Barnhill, I have a oouple really odd problems with Office 97 (Word). I may have a virus, but my ... A: I'm strongly tempted to reject this question because it really is outside my area of expertise, but ...
Word docs printing small	10/8/2009
Q: I have a new laptop, and for some reason, only in Word, the documents are printing out really tiny. ... A: I don't have any definitive answer but maybe some ideas of where to look. Often when users complain ...
MS Word 2007 Fill Colors	10/7/2009
Q: after spending three hours trying on-line help to match the fill color used in a text box and a ... A: Select the text box. The contextual Text Box Tools \| Format tab will be displayed. Click the arrow ...
Headers.	10/7/2009
Q: I want to have a different header image on the first page and different header image for rest of the ... A: I've already suggested all the methods I can think of. Perhaps you should ask someone else. I ...
Headers.	10/7/2009
Q: I want to have a different header image on the first page and different header image for rest of the ... A: There is no built-in way to do what you want unless you can use a StyleRef field in both headers ...
Headers.	10/7/2009
Q: I want to have a different header image on the first page and different header image for rest of the ... A: On the Layout tab of Page Setup, check the box for "Different first page." This will give you a ...
Automatic Numbering in tables	10/6/2009
Q: I have an issue with automatic numbering in a table: While the first column (NO) will update with ... A: I'm not at all clear what you're doing here. It appears that you have text form fields in the ...
page numbering	10/6/2009
Q: We created an instructional multi page document and distributed it to staff via email. Now we have ... A: You'll need to make each page a separate section (insert Next Page section breaks between them) and ...
disappearing footer	10/6/2009
Q: I merge into a document with a header and footer. When I activate the merge, the header and footer ... A: The usual reason for not seeing a header and footer is the display option. If you have Word 2003 or ...
directories	10/5/2009
Q: Somehow I have reversed the alphabetical order of all the directories on my C: drive. How do I get ... A: If you're viewing the directories in Windows Explorer (My Computer), choose View \| Details and then ...
Goto	10/5/2009
Q: I wish to make a “Go to” command in my document. Means when I click on a specify word in my ... A: I'm not clear on what you're trying to do, but it appears to me that Word's built-in Find command ...
Automatically italicize in MS Student 2007	10/4/2009
Q: I frequently type the names of bacterial species which must be italicized to be correct- that is the ... A: If there is a limited number of terms that you use frequently, you could save them as formatted ...
MS Office	10/2/2009
Q: Not sure if this is the correct place to ask this question but am hoping that you can help me. I ... A: I have done this myself, so I should be able to tell you how to do it, but I confess I just followed ...
A3 and A4 pages in the same document	10/1/2009
Q: I asked this question of Pamela however she is unavailable at present for a follow up question so ... A: HP do seem to be outsmarting themselves with recent printers that require bidirectional ...
Word 2007 - My cross-references won't update	9/30/2009
Q: I am in the midst of creating a complex legal document from scratch. I know that there will be ... A: This really just makes no sense at all. I'll ask around and see if anyone else knows more about it ...
Word 2007 - My cross-references won't update	9/30/2009
Q: I am in the midst of creating a complex legal document from scratch. I know that there will be ... A: You seem to have covered all the bases. Everything I can think of as an explanation (Track Changes ...
TOC Right alignment	9/30/2009
Q: I am facing a problem with the right alignment of page numbers in the TOC (MS Word 2003). I have ... A: With the help of the ruler, verify that the tab stop at the right margin is a right-aligned tab (not ...
Word	9/29/2009
Q: I am trying to open a word doc that is attached to an e-mail. I think the document was created in ... A: For a start, don't try to open the document from the attachment. Save it to your HD first and then ...
Endnotes in Word for Mac 2008	9/29/2009
Q: not sure if you can help me with the mac version of Word. Anyway - here's the problem: I have ... A: To make "Suppress endnotes" available, you have to set the position of your endnotes as "End of ...
Multiple master pages	9/29/2009
Q: I am trying to create a word doc with a front page, and then a 'continuation' page. They both have ... A: You do this by enabling "Different first page" for Headers (see ...
Endnotes in Word for Mac 2008	9/29/2009
Q: not sure if you can help me with the mac version of Word. Anyway - here's the problem: I have ... A: For the positioning question, see ...
deleting lines on far left side	9/28/2009
Q: After receiving back edits from my editor, I have these mysterious short vertical black lines that ... A: I would guess that they are change bars. See ...
Word Add-in	9/28/2009
Q: I am using Word 2003. I have created a Add-in Function,call "AutoEmail.dot" to handle the email ... A: The Templates folder is intended for document templates, those on which you base documents. If you ...
Cannot open word files: MS Office: Word 2003	9/26/2009
Q: I just discovered that I can open them if I highlight them, then click on File, then click on Open. ... A: I'm afraid when a document has been corrupted this way, there is usually little hope of repair. You ...
Cannot open word files: MS Office: Word 2003	9/26/2009
Q: I just discovered that I can open them if I highlight them, then click on File, then click on Open. ... A: If you are double-clicking on Word files in Windows Explorer (My Computer or Computer) without ...
default font in word 2007	9/25/2009
Q: We are using MS Word 2007. there seems to be a little confusion as to what the default font is when ... A: Well, you didn't say that you were wanting to force TNR 12 as the default font. If you're pushing ...
default font in word 2007	9/25/2009
Q: We are using MS Word 2007. there seems to be a little confusion as to what the default font is when ... A: It seems very likely that TNR 12 could be a result of upgrading over a previous version and ...
default font in word 2007	9/25/2009
Q: We are using MS Word 2007. there seems to be a little confusion as to what the default font is when ... A: The default normal font out of the box is 11-point Calibri. In addition to the font of the Normal ...
Compilation Problems with Your Macro	9/25/2009
Q: Compilation Problems with Macro on Your Web Site I used the macro on your web site ... A: I didn't write that macro (my co-author, Dave Rado, did, and unfortunately he is no longer ...
Micorsoft Word 2007 Student Edition	9/25/2009
Q: Word is not responding and I can't access my saved files. What do I need to do. Thank you A: Start by working through the troubleshooting steps at ...
Bullets - Word 95	9/24/2009
Q: I have a problem related to the bullet symbol. The symbol is no longer the (default) dot, but ... A: In that case, the Symbol font is missing from the Fonts folder in Windows. You can search your ...
Bullets - Word 95	9/24/2009
Q: I have a problem related to the bullet symbol. The symbol is no longer the (default) dot, but ... A: I'm guessing the fix is going to be the same, more or less, if the problem is that the Symbol font ...
Retaing Formatting & TOC Numbering	9/24/2009
Q: I have two questions for you. I’m using word 2003. 1. I have used ... A: While it is certainly possible for Normal paragraphs to have direct formatting, at this point if you ...
Labels- follow up	9/23/2009
Q: We have been going back and forth about my label issue. This is what Is happening. So the first ... A: Did you protect the document for forms? If not, when you typed in the form field, you may well have ...
Label question	9/23/2009
Q: I was wondering if you could please please help me. I do a lot of documentation updating for my job ... A: If you follow the instructions I gave you for inserting a form field and cross-references, you will ...
Label question	9/23/2009
Q: I was wondering if you could please please help me. I do a lot of documentation updating for my job ... A: Since labels are just tables, I'd advise splitting each label cell into two. Put the static verbiage ...
Searching a Word 2007 file	9/22/2009
Q: I created an acronym list using Word 2007. At the top of the 1st page are the hyperlinks for the ... A: If you are circulating this list to users who do not know how to use one of the most elementary ...
Deleting bullets	9/22/2009
Q: Barnhill, I am using Word 2007. A while ago I created new bullets from pictures. I no longer need ... A: It appears to me that you can right-click on any bullet in the Bullets gallery and choose Remove. ...
Lost option in Format Tab in Microsoft 2003	9/21/2009
Q: and was about to superscript a number in my text, clicked on Format, and the "FONT" option is no ... A: The article at http://word.mvps.org/FAQs/Customization/RestoreMenuCmd.htm will explain how to ...
Label question	9/21/2009
Q: I was wondering if you could please please help me. I do a lot of documentation updating for my job ... A: If you were creating the labels with mail merge, then the Propagate Labels command might be helpful. ...
section breaks and footnote continuity	9/21/2009
Q: I have brought several files which are chapters of a thesis into one document. I am using Word 2007. ... A: Unfortunately, there is NO way in current versions of Word (and that includes Word 2007) to combine ...
Shading/colour fill cells in word	9/20/2009
Q: I am making a schedule and would like each individual to have their own colour in order for the ... A: When you apply shading, be careful about what you have selected (if you're using the Shading Color ...
word 2007	9/19/2009
Q: Susan, I have followed the procedures for creating a template and locking the form just to allow the ... A: Most form creators find that the best approach is to use a table (borderless), with auto resizing ...
Random Header Appearing With New Page	9/18/2009
Q: I am being driven crazy by this header that keeps popping up and I am hoping you will be able to ... A: If what you're actually dealing with is different headers within the same section, then there may be ...
Random Header Appearing With New Page	9/18/2009
Q: I am being driven crazy by this header that keeps popping up and I am hoping you will be able to ... A: The problem is most likely with the template itself, and that's where you need to fix it. Every ...
computor MS Word 2007	9/18/2009
Q: Usually I copy yahoo emails & paste it in MS word 2007 document, But there will be lots ... A: Well, I'll overlook the fact that your first example and your second have entirely different text; I ...
RD and multiple field codes in a toc linked to multiple documents	9/17/2009
Q: I am sort of stuck and need some assistance. I managed to build a table of contents linked to ... A: I won't say there is no way to do what you're trying to do; as soon as I said that, I'd find out I ...
Paste Special Command	9/16/2009
Q: How do I add Paste Special to Word 2000? A: You don't have to add it; it's already there, on the Edit menu. If you want to add a toolbar button ...
Continue from previous section not working	9/15/2009
Q: I have a Word 2007 document running on Windows XP Professional Service Pack 3, with numerous ... A: I saw your question in the newsgroup and didn't tackle it there because it doesn't seem to me that ...
envelopes	9/15/2009
Q: Is is possible to print multiple envelopes with the same address? A: Yes. After you've typed or pasted in the address information, click the Add to Document button. This ...
Extraneous Codes	9/14/2009
Q: Suzanne, I appreciate your timely response to my question about the extraneous codes that appear ... A: These do appear to be HTML codes. I don't know why Web pages would be interpreted this way in Word ...
Word	9/14/2009
Q: Recently I loaded XP onto my computer. Then I loaded my Word file. Now when I copy text from the ... A: It rather depends on what you mean by "formatting codes." I'm guessing that you're not viewing HTML ...
Keeping Word Images 'Masked' When Converting to pdfs	9/14/2009
Q: I am encountering a problem. I have created a document in Word 2007. I have inserted a jpeg into ... A: As I mentioned previously, you can't group the images unless both are in the drawing layer, so you ...
Keeping Word Images 'Masked' When Converting to pdfs	9/14/2009
Q: I am encountering a problem. I have created a document in Word 2007. I have inserted a jpeg into ... A: Your picture and the patch you have put on it are still separate objects. It's possible that if you ...
MS Word 2002 - mulitple page orientations within one document	9/14/2009
Q: Appreciate any help you can provide. I am working on a document in which pages 1-12 are portrait ... A: This problem usually has nothing to do with orientation or even margin settings, at least not ...
Absolute Hyperlinks Displayed in Word, Need Relative	9/13/2009
Q: Suzanne, I am asking you this question because I saw an answer you made to a similar question as ... A: I'm afraid you've now touched my (or Word's) Achilles' heel. I never did find a way to ensure that ...
Absolute Hyperlinks Displayed in Word, Need Relative	9/13/2009
Q: Suzanne, I am asking you this question because I saw an answer you made to a similar question as ... A: As I discuss in my article at http://sbarnhill.mvps.org/WordFAQs/HyperlinkProbs.htm, there are at ...
templates (?) in word 2003	9/11/2009
Q: I'm using word 2003 for years and very familiar with all ms applications. Yesterday I received a ... A: The template you saw listed as an add-in may or may not have anything to do with the logo, but the ...
Changing formatting of cross-references in Word 2007	9/11/2009
Q: In Word 2007, is there a way to change formatting so that when you insert a cross-reference, the ... A: There is certainly no easy or straightforward way to do what you want. The problem is that, by ...
Removing the style separator	9/10/2009
Q: I am not sure if my question comes under your listed expertise, however, I am writing to you anyway. ... A: I don't believe there is any visual indicator of the style separator in Word documents (not to ...
Using Word to give a presentation	9/10/2009
Q: I'd like to use Word as if it were PowerPoint. Is there any way that I can have a Word page fill ... A: You can get close. You'll need to use a landscape page, of course. In Print Preview, click on the ...
Word default spacing-	9/9/2009
Q: I use Word 2007 and for some reason my default spacing seems to double space everything. The ... A: The default paragraph spacing for the Normal style in Word 2007 includes 1.1 line spacing and 10 ...
Merging costs/pricing into a table in Word	9/9/2009
Q: I am trying to merge data from a spreadsheet that includes cells that are formated as currency - the ... A: There is no reason you should see anything different in Word 2007 than in any previous version. For ...
Merging costs/pricing into a table in Word	9/9/2009
Q: I am trying to merge data from a spreadsheet that includes cells that are formated as currency - the ... A: You will need to edit your merge field by hand to add a "Numeric picture switch." To edit the field, ...
Spell Check	9/8/2009
Q: I can't seem to get the spell check to work in Word 2007. Is there any help? A: Please read my article at http://sbarnhill.mvps.org/WordFAQs/MasterSpellCheck.htm I hope you'll ...
Creating folders and moving related subject files into folders	9/6/2009
Q: Your instructions read: "To ensure our emails get through your SPAM filters, please add and to ... A: Those are not my instructions but the instructions for AllExperts. If my answer to your original ...
Creating folders and moving related subject files into folders	9/6/2009
Q: I would like to know the steps to create folders for a general subject and move related subject ... A: The instructions are not in Word's Help because this is not (ideally) a Word operation. Although ...
Fan mail	9/4/2009
Q: I am not writing to ask a questions but to thank you for the excellent Word tutorials you provide on ... A: It's always great to hear feedback like that. As a matter of fact, the Word 2007 Help files actually ...
AUTO TEXT	9/4/2009
Q: I use Word 2003/Windows XP. Hi Sue, I am a fan of Auto text using AltF3 to insert new often used ... A: As a general rule, an AutoText entry will be unformatted if it does not include a paragraph mark. ...
Word 2003	9/3/2009
Q: Suddenly I'm having a problem opening Word. It eventually opens fine but first I get this message: ... A: What has apparently happened here is that at some time you had ABBYY Fine Reader 6.0 Sprint ...
Import Command List(ShortKey) in Word	9/3/2009
Q: I am using Word 2003. I had set up my shortkey(keyboard) in my Word and store in normal.dot. I used ... A: Unfortunately, Word does not provide a way to copy shortcut key assignments from one document or ...
Table of Contents Word 2007	9/1/2009
Q: I am using Microsoft Word 2007 with Windows XP. I have a few questions about creating a table of ... A: There is no built-in way to do what you're asking, but I'm not sure what you would accomplish with ...
eMail merge of a hundred or more addresses	9/1/2009
Q: I have Word and Outlook 2003. I need to be able to email (as well as snailmail) 150 state ... A: As noted in my bio, I don't have any expertise in complex merges, but if it is possible to do what ...
MS Word 2007	8/31/2009
Q: I opened word for the first time and instead of a full page I get a small box. How do I get a normal ... A: It rather depends on what you mean by "a full page" and "a small box." If you're referring to the ...
bookmarks and indexing	8/31/2009
Q: I have used a concordance file to index a lengthy book and added bookmarks to capture page ranges. ... A: I don't have much experience with indexes, but those I have prepared I have done "by hand" rather ...
Merging headings.	8/31/2009
Q: I'm working with Table of Contents and I have 2 different headings and I want them to be merged and ... A: You have to create a TC field that includes exactly the content you want in the TOC. For example, ...
Word 2007 - Developer tools	8/31/2009
Q: I saw a post where you helped someone find how to set-up FORM tools in Word 2007, which is a legacy ... A: If you will be using this type of form frequently, I would advise that you put the Lock/Unlock ...
Merging headings.	8/31/2009
Q: I'm working with Table of Contents and I have 2 different headings and I want them to be merged and ... A: As noted in my bio, I have no VBA expertise, but you should not require a macro to edit the TOC ...
Merging headings.	8/31/2009
Q: I'm working with Table of Contents and I have 2 different headings and I want them to be merged and ... A: It rather depends on what you mean by "2 different headings." Two headings at the same level or two ...
MS Word Footnotes	8/30/2009
Q: Another question about footnotes in MS Word. I'm using Word 2003 and when I enter footnotes the ... A: Yes, absolutely what you are seeing is not "normal." Here's what you need to do to fix it: The ...
To make micro-key	8/30/2009
Q: I am doing pdf data conversion work. I have working in 2003 microsoft ward, please give me ... A: It sounds as if you are asking for a macro to change the page setup and font and paragraph ...
Writing a book help	8/30/2009
Q: I am using Word 2007 for the first time and started my book in Word 2000. I have not put in any ... A: Luckily, everything you want to do is relatively easy (and a little easier in Word 2007). You can ...
Search/Replace: Words in quotes	8/28/2009
Q: I need to replace words in quotes from unformatted to italics, including the quotes. Using search ... A: This should be so easy, shouldn't it? What's actually much more difficult is to italicize the text ...
Table of Contents appearance	8/27/2009
Q: IN the automatically generated TOC, how can I get the page numbers appear before the chapter number ... A: I would not want to say no, as many things can be accomplished with macros, but I personally (as ...
Table of Contents appearance	8/27/2009
Q: IN the automatically generated TOC, how can I get the page numbers appear before the chapter number ... A: It is not possible to do what you want with a TOC generated by a TOC field. Although it would be ...
Who are your counterparts on IE? and Hotmail?	8/27/2009
Q: I have a couple of questions for them... Regards, Carol Brown A: I would imagine there are IE and Hotmail volunteers here at AllExperts, but a very good source of ...
word	8/26/2009
Q: I am using windows Xp Professional version 2002. When I click on the menu bars on MS word, the ... A: I've never heard of this particular problem before, and it certainly sounds very bizarre, but it's ...
Endnote numbering on Word 2k in long documents	8/26/2009
Q: I have an extremely long document with numerous end notes. As the numbering for them is running into ... A: If you look at the Footnote and Endnote dialog, you'll see that you have a choice for endnotes ...
Automatically updating sum w/o using F9	8/25/2009
Q: MS Office 2007 We have set up a form that has multiple tables in it. The tables need to sum as you ... A: If the form uses legacy form fields, and "Calculate on exit" is checked in the Form Field Options ...
drop down form field without locking document	8/25/2009
Q: I would like to make a template with a drop down form field. As far as I can tell the drop down ... A: You could use an ActiveX control, the combo box, which is a dropdown that also permits user entry. ...
drop down form field without locking document	8/25/2009
Q: I would like to make a template with a drop down form field. As far as I can tell the drop down ... A: It's never practical to add form fields to documents that are not intended primarily as forms. ...
TOC page numbering doesn't match page numbers	8/24/2009
Q: I'm planning to insert a pdf file into my word document, and have altered the field code for ... A: The TOC never reflects calculated page numbers; it always reflects what would be generated by the ...
Change bar	8/24/2009
Q: Are you aware of a way to alternate the change bar display between the left and right margin in the ... A: I can confirm this, even with "Mirror margins" enabled and even if you don't use balloons. I will ...
*\MERGEFORMAT switch automatically adding in**	8/24/2009
Q: Following on from http://en.allexperts.com/q/Microsoft-Word-1058/2009/8/Word-Fields-Formatting.htm, ... A: As the Help topic I referenced explains, "When you insert fields by using the Field dialog box ...
Word Fields Formatting	8/24/2009
Q: When I use the {REF BookmarkName/* MERGEFORMAT} field to copy information in another part of the ... A: The generally recommended approach is to delete the \* MERGEFORMAT switch and substitute a \* ...
word 2003 fill-in forms	8/24/2009
Q: okay, so I am able to create a generic fill-in space via the Forms toolbar. How can I set this ... A: Although you might be able to handle such short amounts of text with tab stops, most people find ...
Field codes	8/23/2009
Q: I am creating a template for letters, and I have forgotten how to insert field codes for e.g. ... A: It's not entirely clear whether you're creating a mail merge main document (with mail merge fields) ...
booklet MS 2003	8/23/2009
Q: I am trying to do a booklet in MSW 2003. At the moment the pages are not printing out properly. The ... A: I can't imagine why this would happen (changing the orientation of the second side shouldn't change ...
booklet MS 2003	8/23/2009
Q: I am trying to do a booklet in MSW 2003. At the moment the pages are not printing out properly. The ... A: If you are duplexing manually, then you are not flipping the pages correctly, but I'm guessing that ...
no black chancery	8/22/2009
Q: ok...I have no black chancery on my new dell...had it on my Hp..AND I cant find Microsoft word works ... A: Black Chancery is not supplied with any Microsoft product. Perhaps it came with some other ...
Word 2007	8/21/2009
Q: Just upgraded to Microsoft Office. Word 2007 is pretty good, but my shortcut to copy does not work: ... A: It certainly should work. If you were unable to copy at all, I would suspect interference by an ...
embedding a PDF file	8/21/2009
Q: My manuscript was e-mailed in PDF form to the printer, but they said that it must be embedded. I am ... A: I suspect you may have misinterpreted what the printer told you. Perhaps he told you that fonts (and ...
Mail Merge If-then-Else with an "Or" comparison	8/21/2009
Q: I am wanting to use an If-then-else statement where the If is compared to a group of 3 values and I ... A: There are basically only two ways to do this. The first is with a nested IF field, and those make my ...
Microsoft Word	8/20/2009
Q: I created a document in Microsoft Word 2007. I've inserted the page number and number of pages (Page ... A: There are three possible approaches to this problem: 1. Accept that the title page really should be ...
Word 2003 footnotes	8/20/2009
Q: I'm editing a document written several years ago. When I try to enter an new footnote, the ... A: I'm going to assume that you probably didn't create the legacy document yourself. And I'm going to ...
ms word installation	8/20/2009
Q: excel, ms pub, etc all start up as normal from the desktop shortcuts, but ms word goes through a ... A: The problem likely stems from your installation method. You can't "copy and paste" installation ...
Word 2003 Footnotes	8/19/2009
Q: We are having a problem with footnotes on a legal document. Some of the characters overlap each ... A: If you are not seeing this in Print Layout view and especially if you're not seeing it even in Print ...
Word 2002 - Footers	8/19/2009
Q: I've been using Word for quite some time and when creating a document, I created a footer that gives ... A: When the built-in AutoText entries in Word do not appear, the usual reason is that you have ...
printing a lable with a border	8/19/2009
Q: I am using Avery 8376 business card stock, and Microsoft WORD 2002. I can create my card in WORD, ... A: Printing a border on a business card is a little tricky because the cards are created as table ...
custom size envelopes rotated?	8/19/2009
Q: I'm trying to print on a 12"x9" envelope on a Konica Minolta bizhub 200 MFP. It will print but I ... A: It sounds as if you are printing this from Word's Envelopes dialog, using the Envelope Options to ...
printing labels in Word with $ and % from an Excel file	8/14/2009
Q: Don't know how to print labels in Word using data from an Excel file such that the numbers print on ... A: Assuming this is a mail merge, you can add a "numeric picture" switch to the merge field to define ...
Word 2007 irremovable solid line.	8/14/2009
Q: I'm in Word 2007, and can get rid of all the auto-formatted solid freaking lines except the LAST ONE ... A: Have you already looked at the article at http://word.mvps.org/FAQs/Formatting/CantGetRidOfLine.htm ...
Problem with using Office	8/13/2009
Q: I use Vista 2007 on my laptop. This morning I rreceived an automatic upgrade from Microsoft. Since ... A: Although you do not say this, the problem may have been caused by the update being applied while ...
QUESTION AND ANSWER FORMAT FOR LEGAL PLEADINGS	8/12/2009
Q: IN WORD PERFECT, THERE IS A PARAGRAPH FORMAT FOR Q AND A AND IN WHICH THE Q AND A ARE AUTOMATICALLY ... A: There's no built-in automatic feature, but you can easily automate this yourself. See my article at ...
borders	8/11/2009
Q: Can I download more borders for using in MS-Word 2003??? If yes, where can I find them??? Thx A: I imagine you are referring to Border Art, and unfortunately the answer is no, there is no more art ...
Word - number format	8/10/2009
Q: Can I automatically get Brackets when typing figures ie(0.5)like you do in excel by typing a minus ... A: You can apply number formats to numbers only if they're the result of fields, such as the EQ ...
Microsoft Word 2003	8/10/2009
Q: (1) How do I permenantly disable "Properties" (under "File" menu)so that no document properties are ... A: What you ask is not possible. You can remove personal information from the properties (there's a ...
show/hides	8/10/2009
Q: I am using Microsoft Word 2003 - I create lengthy Procedure Manuals for which I create a hyperlink ... A: Although display of nonprinting characters shouldn't ordinarily affect pagination so drastically, ...
alignment problem	8/9/2009
Q: I am trying to print party invitations on 5.5" x 8.5" paper. I've set the paper size to custom sized ... A: Some printers don't handle custom sizes very well. If your printer doesn't have 5.5" x 8.5" as a ...
sorting a document (Dictionary)	8/9/2009
Q: i have a document that i want to sort in alphabetical order, but this is a chemistry dictionary and ... A: I was hesitant to answer this question because I was pretty sure that my answer would have to be ...
booklet printing with cover page	7/13/2009
Q: i am using MS Word 03 and have created a booklet which i can print and get the two staples in the ... A: If you are using Word's "Book fold" feature and want to include a blank cover, you do this by adding ...
Printing a Word 2002 Doc	7/11/2009
Q: I am using Word 2002 and am having difficulty printing a document - happens to be a 3 page resume. ... A: The totally blank page indicates that there is an Odd Page section break after page 3. You'll need ...
deleting all field code	7/10/2009
Q: I'm sorry... I found the option to find and replace all fields, so that's okay now. And I'm manually ... A: Darn! Didn't test this, and obviously I should have. If you're in Print Layout view, you can click ...
deleting all field code	7/10/2009
Q: I'm sorry... I found the option to find and replace all fields, so that's okay now. And I'm manually ... A: I'm sorry it took so long to work out my answer, but I think you'll find that my Replace method is ...
deleting all field code	7/10/2009
Q: I have a document that was exported from RoboHelp to Word, and it carried along the index entries, ... A: Clearing out the XE fields is easy enough, not that leaving them in would do any harm. You can do it ...
Trying not to type twice.	7/10/2009
Q: I use MS word 2007 at work as a crisis counselor in the ER. Many of my documents are several pages ... A: If your document is set up as a protected form, this is quite easy, but there are other methods of ...
date fields	7/9/2009
Q: MS word 2007 - How can i change a group of saved docs when a 'date' field was created in the ... A: It would probably be just as easy to make the change to each document as you open it (and the ones ...
Bookmark Index page ranges	7/8/2009
Q: I am using MSWord 2007 in Vista. My Concordance Index process works fine now, except, for page ... A: This requires inserting XE fields manually and including a bookmark. The first step is to select the ...
Autotext suggests incorrect date	7/4/2009
Q: Microsoft Office 2000 suggests a date 1 day earlier than the actual date. Date as displayed in ... A: The usual reason for this is that your Word session was begun the previous day, since Word seems to ...
Word Forms Calendar dropdown?	7/3/2009
Q: Using Word 2003, I wand to use Forms to include a drop-down box (or something like it) to populate ... A: Word does not offer this ability in a protected form in Word 2003, but if you can use a UserForm ...
WORD 2003 AND FILLABLE FORMS	7/2/2009
Q: I have created a fillable form,a macro for spellcheck and with certain sections unprotected in order ... A: What sort of "box" do you have the form field in? Note that text boxes cannot be used in protected ...
Word 2007 page numbering problem & also page formatting issue	7/2/2009
Q: After four pages of text properly numbered (the page numbers are in the footer), I am now getting a ... A: It would appear that you have a section break between the fourth and fifth pages. Whenever you ...
Restart numbering	7/1/2009
Q: “Restart Numbering” changes the formatting of the paragraph. I have styles for all paragraphs in my ... A: In a structured document, it is preferable to restart numbering using a higher-level style. See ...
using paste special in Word 2003 for Web links	7/1/2009
Q: I need to use paste special in my Word 2003 program to copy Web links and paste them as plain text, ... A: What sort of Web links? Can you give an example? Although pasting as plain text is often the only ...
Managing mulitiple Word documents	6/30/2009
Q: Working in Word 2003 I'm updating an Employee Handbook for a company with divisions in several ... A: Your best bet is to bookmark the changeable parts in the "master" document and use IncludeText ...
how to create MS-Word TOC Format template	6/30/2009
Q: To create a TOC in MS Word, select Reference/ TOC/ Insert TOC, the TOC configuration dialog box ... A: "From template" uses the TOC styles you have defined. You can create a TOC field to incorporate any ...
Table reference	6/29/2009
Q: If I have 2 tables, how do I get one cell in table 2 to reflect what is in another cell in table 1 ... A: Although you can use bookmarks and REF fields, there are two caveats: 1. Unless you're referencing ...
Follow-Up	6/26/2009
Q: Suzanne- I've exhausted all the follow-ups! Thanks for your answer, but I'm still having problems. ... A: I confess I'm stumped, then. If you want to send me the malfunctioning portion of the document ...
Page Numbers and Multiple Sections	6/26/2009
Q: I have a complicated document consisting of multiple articles, each of which is 2 sections as the ... A: I suppose the RTL language might well make a difference, especially if the sections are actually ...
Page Numbers and Multiple Sections	6/26/2009
Q: I have a complicated document consisting of multiple articles, each of which is 2 sections as the ... A: With the insertion point in Section 5, you have to go to Page Number Format and select "Continue ...
Page Numbers and Multiple Sections	6/26/2009
Q: I have a complicated document consisting of multiple articles, each of which is 2 sections as the ... A: The information is probably not much help to you now that the document is already created with ...
Using Tab key to indent	6/26/2009
Q: I have Microsoft Office for Mac 2004 and somehow I lost the ability to use the tab (and shift-tab) ... A: I warn you I have no experience with MacWord, but in some previous versions of Word, the option was ...
Saving doc to two directories	6/25/2009
Q: I often work on a document that I would like to save to two directories.I realize that I can "save ... A: There's certainly no built-in way to do this, but you might have a look at ...
Word 2007 - Labels	6/24/2009
Q: Program wouldn't let me post another question in our conversation. And I'm sooooo embarrassed - ... A: Still odd that your list would be different from mine. Another "gotcha" to be aware of: the stock ...
Word 2007 - Labels	6/24/2009
Q: I've read the response to a similar question, but couldn't get Label-Options to allow me to put in a ... A: I was primarily wondering if you had the Home and Student Edition. If you did, you would see ...
Word 2007 - Labels	6/23/2009
Q: I've read the response to a similar question, but couldn't get Label-Options to allow me to put in a ... A: You can't type in a number; you have to choose from the dropdown product number list. I find Avery ...
custom page numbering	6/23/2009
Q: I have a long document that was created in Word 2002 or earlier and has gone through many ... A: As far as I know, there are only two ways to have information other than the page number included ...
Mail Merge Word 97 Non Standard Form Length 12 inch	6/22/2009
Q: I am using Word 97 under Windows XP to set up a mailmerge for 60 labels to be printed in an 8 x 3 ... A: That is an unfortunate limitation of trying to define custom labels. What you will have to do is ...
scrolling a WORD 2000 document	6/22/2009
Q: I have this problem in both Word 2000 and 2003. When I scroll and highlight more than one page ... A: You should not experience this in Word 2003 (except in tables), but it is certainly a problem in ...
Layouts for US and A4	6/19/2009
Q: I'm laying out a document (certificate) in landscape format. How can I position the content on the ... A: I'm not 100% positive about this, but this is how I would do it: 1. Make sure that "Allow A4/Letter ...
turning off Mark Up/Track Changes permanently??	6/19/2009
Q: follow-up to your response on 1/22/09. is there a way to turn this frustrating feature permanently? ... A: Track Changes is off by default. It should not be on unless you have turned it on. If you're ...
Request help in using Word 2007	6/19/2009
Q: This week I installed Microsoft Office Home and Student 2007 on my computer. Yesterday, when I was ... A: Assuming that you are using "header" in each instance to refer to the actual page header and not a ...
Fonts	6/19/2009
Q: I have eight letters I want to turn sideways. How do I do it? A: There are various ways to rotate text depending on what you're attempting to accomplish. Text in ...
mail merge envelopes	6/18/2009
Q: Our wedding invitation envelope size is 5.5 X 5.5. When I try to do the "mail merge" to the ... A: I assume you've been warned you'll pay extra postage for square envelopes, but perhaps you're ...
Creating a templet that has the ability to have drop downs	6/18/2009
Q: I need to make a templet that has drop downs which have a number of phrases available to insert in ... A: There are a couple of ways to approach this, depending on whether you need to be able to freely edit ...
WORD Document - Header Disappearing	6/18/2009
Q: Most WORD documents that I use have a Header. After a document is open for about four minutes, the ... A: If the document is not really affected (still prints correctly), then I would guess this is just a ...
print section number in table of contents	6/18/2009
Q: I have a number of sections in my document. My footer shows pages like "section 1 - 1" and "section ... A: As far as I know, there are only two ways to have information other than the page number included ...
Figure Numbers Disappear When Printing	6/16/2009
Q: Suzanne, I use Microsoft Word 2007's caption utility to number figures and tables. When I view my ... A: I'm glad you got something figured out, as I don't think I would have been capable of any further ...
Figure Numbers Disappear When Printing	6/16/2009
Q: Suzanne, I use Microsoft Word 2007's caption utility to number figures and tables. When I view my ... A: That is extremely bizarre, and I can't think of any way to account for it. Do you see the numbers ...
index and endnotes Word 2003	6/15/2009
Q: I have a long book with endnotes, bibliography and index. How can I put them in that order at back ... A: I've never actually tried using a concordance since, in the documents I've indexed, preparing the ...
Populate a document	6/12/2009
Q: I do not need info on mail merge or protected documents...I don't think. What I need to know is how ... A: Although mail merge and protected forms are among the ways to achieve this result, there are others. ...
Words don't show on the screen but will print	6/11/2009
Q: I am running word 2003 with xp sp3. When I opened an existing word document it APPEARS blank. I ... A: I'm glad that worked. One of my first impulses was to suggest working through ...
Words don't show on the screen but will print	6/11/2009
Q: I am running word 2003 with xp sp3. When I opened an existing word document it APPEARS blank. I ... A: Perhaps the text is formatted as Hidden? Does it show up if you click on the Show/Hide ¶ button or ...
Word 2002 Removing a Banner	6/11/2009
Q: There is no division so I cannot simply click and remove. I want to edit the color/banner on the ... A: I'm not sure how your follow-up question relates to the original one, but anything that is a ...
Using Paste Special in Word 2003	6/10/2009
Q: I am trying to update documents that are in Word 2003 using the Paste Special Command, but to no ... A: I'm afraid the combination of the words "update" and "Paste Special" is not creating any clear ...
Word 2002 Removing a Banner	6/10/2009
Q: There is no division so I cannot simply click and remove. I want to edit the color/banner on the ... A: I'm not sure what you mean by a "banner," but I'm guessing it may be something anchored to the ...
Inserting Pictures Into Word 2007 Documents	6/10/2009
Q: Barnhill: I'm very impressed with your credentials and hope you won't find my query too trivial to ... A: That's reassuring! What I have found wrt inserting pictures is that I prefer to leave the default ...
Inserting Pictures Into Word 2007 Documents	6/10/2009
Q: Barnhill: I'm very impressed with your credentials and hope you won't find my query too trivial to ... A: Change the default setting at Office Button \| Word Options \| Advanced: General: File Locations \| ...
Word 2003 shows different formatting of "before" and "after" spacing in two different PCs	6/9/2009
Q: I have Word 2003 installed in my computer same as my client. However when we open a same single page ... A: There are two possibilities that come to mind, but neither of them should be a factor if the exact ...
page numbering	6/8/2009
Q: I asked a question but it may not have been clear, and the answer did not address my problem. The ... A: Some of the things you ask for are easy enough. For "Section 1, page 1/15," you would use "Section { ...
WORD forms/macros	6/6/2009
Q: I have a problem that I am sure will be trivial for an MVP. I have a template that I use to request ... A: It would probably be trivial for some MVPs, but, because it requires VBA, it would not be trivial ...
Hyperlinks dont open when printing	6/5/2009
Q: I have a document that contains only hyperlinks to other word documents. It is only one page. The ... A: From your description it would appear that your first document was created as a Master Document. ...
Saved word document	6/4/2009
Q: I recently received an email with word document attached from MS Outlook. I opened the document and ... A: Whenever you open an attachment from email, it is saved to a temp folder, and all subsequent saves ...
Merging chapters into one document	6/3/2009
Q: When I tried to put all my chapters into one document, I clicked on Automatic Format or something ... A: Without knowing what you clicked on and certainly without a better description of "messed up," no, I ...
borders	5/31/2009
Q: word 2003 I have prepared a flyer on a 8 1/2 x 11 paper. The message is centered and it 7x8 inches. ... A: I assume you're wanting to use a page border, perhaps using Border Art. The secret is to set your ...
Footnote length - Word 2007	5/31/2009
Q: Is there a limit to the length a footnote in Word 2007? A: AFAIK, there is no specified limit to the length of a foonote in any version of Word, but there may ...
Word 2007	5/29/2009
Q: 1.Is it possible in Word 2007 to display the path of a document I have open? 2. Almost invariably, ... A: Yes and no. If you have Windows XP, this is very simple. You select any given folder, right-click in ...
Word 2007	5/29/2009
Q: 1.Is it possible in Word 2007 to display the path of a document I have open? 2. Almost invariably, ... A: The answer to (1) depends on what you mean by "display." You can certainly insert a FILENAME field ...
Getting headings from word file	5/29/2009
Q: I would like either to obtain or develop some software that will build me a ‘contents’ database for ... A: There's no built-in feature that will do exactly what you ask (though possibly a tool could be built ...
book page printing order	5/28/2009
Q: 27/5/09 Dear Suzanne, I would like to use MS Word 2000 (Windows XP, HP 1220 laser jet printer) to ... A: If you had Word 2002 or above, you would have more options (with Word's built-in "Book fold" ...
Word Toolbars	5/27/2009
Q: Recently, we went through a computer upgrade. Since then, the toolbars won't stay where I move ... A: On the most basic level, see http://word.mvps.org/FAQs/General/SaveViewAndZoom.htm If you still ...
Word Multilevel Numbering	5/26/2009
Q: Working on a 150+ page procedural master document with four sub documents, my numbering scheme ... A: No image was required. Your problem description was completely clear. Try this for me, please: 1. ...
Word Multilevel Numbering	5/26/2009
Q: Working on a 150+ page procedural master document with four sub documents, my numbering scheme ... A: First, make sure that you have the outline numbering set up according to the principles laid out in ...
Word 2007 contextual spelling	5/25/2009
Q: Everything I read says the contextual spelling option should pick up on incorrect use of words like ... A: I'm sorry I can't be more helpful. You might try posting your question in the ...
Word 2007 contextual spelling	5/25/2009
Q: Everything I read says the contextual spelling option should pick up on incorrect use of words like ... A: By "the box" I assume you mean the check box for "Use contextual spelling." I don't know what would ...
Quarter Page Booklets	5/25/2009
Q: How can I print a 20 page membership directory as a quarter page booklet using WORD 2003. I figure ... A: Using the "Book fold" feature in Word, you can create half-page booklets, but Word does not offer a ...
word 2000 is frozen when opened up	5/23/2009
Q: i have MS small business 2000 and MS office home and student 2007 both on my computer because i was ... A: You must NOT put Normal.dot in the Startup folder! This alone will cause problems. Remove it ...
envelopes	5/22/2009
Q: When I try to set up a custom size envelope (7.25W x 5.25H)in Word 2003, I get the message "The ... A: I confess I'd never actually tried to do this, as I have envelope templates for most of the sizes I ...
word 2000 is frozen when opened up	5/22/2009
Q: i have MS small business 2000 and MS office home and student 2007 both on my computer because i was ... A: I would not worry too much about Herb Tyson's instructions until you have worked through all the ...
word 2000 is frozen when opened up	5/21/2009
Q: i have MS small business 2000 and MS office home and student 2007 both on my computer because i was ... A: You're headed in the right direction. Follow the steps at ...
Word File Names	5/21/2009
Q: I manage some significant technology wide testing for my corporation. I have a form to be filled ... A: I can definitely sympathize, as I have the same problem getting the Rotary club secretaries in my ...
CAPTIONS	5/21/2009
Q: how are you? There’s a whole jarful of problems when using captions that are driving me crazy, but I ... A: I don't have much experience with the Caption feature because I rarely create documents with ...
Word Table of Contents	5/20/2009
Q: My Table of Contentshas been set up using TOC and then Headers. Neither one works properly. The ... A: A TOC set up to use the first three heading levels (the default) will include all paragraphs that ...
Little squares in Word after pasting from PDF	5/20/2009
Q: I am trying to cut and paste from a PDF document into Word. Everywhere there was a line break in ... A: It may be that the line breaks are just oddly represented in a particular font. Have you tried using ...
Printing Comments	5/19/2009
Q: I have been working on a document that includes many comments. I have printed earlier versions of ... A: I'm stumped, too. If you haven't changed any settings, then I just can't think of any explanation, ...
Pasting from word 2003 to other programs	5/19/2009
Q: How can I keep bullet numbers from changing when pasting parts of a word document into other ... A: One way to do this is to change the numbers to plain text before copying and pasting. You may want ...
Printing Comments	5/19/2009
Q: I have been working on a document that includes many comments. I have printed earlier versions of ... A: How comments are printed will depend on your version of Word. In Word 2002 or above, if you have ...
index and endnotes Word 2003	5/17/2009
Q: I have a long book with endnotes, bibliography and index. How can I put them in that order at back ... A: Unless you used a concordance file to generate your index entries, I shouldn't think they would be ...
Paper sizes in Word	5/17/2009
Q: I have a large format printer that will print up to 600mm wide. But if I prepare an image in Word, ... A: Word imposes an absolute limit of 22" in height or width. There is no way to create larger documents ...
Editing Word 2000 Forms in Word 2007	5/15/2009
Q: I created a form previously in Word 2000 that I now want to modify and update in Word 2007, but I ... A: You can unprotect the document using Review \| Protect Document \| Stop Protection. Once you have ...
MS Word 2002	5/14/2009
Q: I find that I can not move the cursor with the mouse. I can move it using the keyboard. The problem ... A: I believe the Registry keys may not be recreated until you restart Windows. Normal.dot is not ...
reducing page size without changing formating	5/14/2009
Q: I am new to word (using word 2007 on Windows XP). I have a contract in a word document that needs to ... A: You can print a document at a smaller size by using the Zoom settings in the Print dialog; you could ...
MS Word 2002	5/14/2009
Q: I find that I can not move the cursor with the mouse. I can move it using the keyboard. The problem ... A: This problem has been reported extensively in Word 2007 as a result of an update; I'm not sure that ...
Annoyiing "Getting Started"	5/9/2009
Q: Whenever I open a document in Word 2003, I get that annoying "Getting Started" column on the right. ... A: The simple answer is that you go to Tools \| Options \| View and clear the check box for "Startup Task ...
formatting word page numbers	5/9/2009
Q: I would like to alter the font in which Word displays the page numbers. I'm publishing a Word ... A: Select the number in the box, right-click, choose Font, and apply the desired font. Or change the ...
formatting word page numbers	5/8/2009
Q: I would like to alter the font in which Word displays the page numbers. I'm publishing a Word ... A: Page numbers are formatted with two styles, the Header or Footer paragraph style and the Page Number ...
Microsoft Word Office 2007	5/7/2009
Q: when i go to properties of a document i do not see the custom tab which will show me all the ... A: In your original question, you said, "When I go to properties of a document." If you didn't get ...
Microsoft Word Office 2007	5/7/2009
Q: when i go to properties of a document i do not see the custom tab which will show me all the ... A: Word 2007 definitely doesn't make it easy to access the document Properties. After going through ...
Form Fields Word 2007	5/6/2009
Q: If I create my documents using Word 2007 form fields, can users who may older versions utilize the ... A: Assuming that by "Word 2007 form fields" you mean the new "content controls," then no, as I ...
Installing Office 2007 Business on 2003 Pro	5/5/2009
Q: I've trawled the web but couldn't find a specific answer to this. I have MS Office 2003 Pro on my ... A: I'm glad this worked out for you. If you're like me, I think you'll be glad you kept the Office 2003 ...
Word tab stops	5/5/2009
Q: In MS Word 2007, how do I set (and save), as my default tab stops, (1) first line of paragraph ... A: Tab stops are set in styles. You could set these tab stops in the Normal style, but I would not ...
Installing Office 2007 Business on 2003 Pro	5/5/2009
Q: I've trawled the web but couldn't find a specific answer to this. I have MS Office 2003 Pro on my ... A: I currently have Office 2003 programs running side-by-side with Office 2007 programs, so you can ...
Opening MS Word 2007	5/4/2009
Q: How can I set MS Word so that it opens to the directory I use most of the time? ANSWER: In any ... A: Use Office Button \| Prepare \| Properties to show the Document Properties. One of the fields ...
Opening MS Word 2007	5/4/2009
Q: How can I set MS Word so that it opens to the directory I use most of the time? A: In any version of Word, you can change the folder in which Word starts. In previous versions, this ...
Word -->2007<-- Reference to form fields	5/4/2009
Q: I am making a template for formatting engineering calculations. There is a cover sheet with basic ... A: There are certainly several ways to accomplish what you want, two of which you've already considered ...
Always Opening Word 2000 At 100%	5/4/2009
Q: May 4, 2009 Dear Suzanne, I'm running ... A: As a general principle, documents open in the view and at the Zoom ratio in which they were saved. ...
table of contents problem	5/2/2009
Q: and i have created a document of about 250 pages. the document is written largely in outline form -- ... A: These paragraphs should not appear in the TOC unless a heading style has been applied or an outline ...
Unable to open links from word documents	5/1/2009
Q: I have inserted links into my word document. I can open the documents as they are from my drive, ... A: I don't know of a solution. This flaw in Word is what made me give up on it for Web publishing and ...
Word 2003 print settings	4/30/2009
Q: If I change print settings for a document (eg number of copies) after I close the document and open ... A: This should not be happening. The first time you print in a Word session, Word will use the Windows ...
Word 2007 Bookfold Image Errors	4/29/2009
Q: I saw your post from November about the bug in the book fold layout when printing, just wanted to ... A: I have no information that this problem has been corrected. Office 2007 SP2 is currently being ...
Spell-checker for outgoing email	4/27/2009
Q: I use MSOffice 2007, and the spell-checker works for word documents, but can't set spell-checker ... A: If reinstalling the proofing tools for an earlier version of Office or using a third-party spelling ...
making a pamphlet using Word or Excel	4/26/2009
Q: I need to make a pamphlet for school and I'm not sure if there is a template for this. I have Word ... A: It depends on what you mean by "pamphlet." This could be a brochure or a booklet. For either ...
WORD 2007 CANT PRINT PICTURES	4/24/2009
Q: i see pictures in print preview but dosent print pictures.. is there a control of printing text but ... A: If you actually see the pictures in Print Preview and they don't print, then the problem is with ...
Cursor skipping Word 2007	4/24/2009
Q: Installed Microsoft Office 2007. In the Word application, as I am typing, the cursor skips to a ... A: The usual cause of this is an oversensitive touchpad on a laptop. If you're using a mouse, disable ...
Creating linked table of contents in MS Word for Mac	4/23/2009
Q: I have written a book and want to make my table of contents work with hyperlinks to make the book ... A: What part of it doesn't work? You format your headings using heading styles, and they are ...
Creating linked table of contents in MS Word for Mac	4/23/2009
Q: I have written a book and want to make my table of contents work with hyperlinks to make the book ... A: TOCs are hyperlinked by default in all (Windows) versions of Word. In Word 2000 and above, the ...
Label templates for mail merge	4/23/2009
Q: I am trying to use mail merge to make labels on MS Word. I have the info in Excel. I know how to ... A: Because even Word 2007 doesn't include a built-in label definition for this particular stock number, ...
Save As	4/22/2009
Q: A colleague of mine is having these problems. 1. When he tries to print an envelope, he sets it up ... A: Your colleague has the Windows default printer (or the Word active printer) set to one that requires ...
Word or character limit on text field	4/22/2009
Q: Is it possible to create a blank text field with a word limit in a Word document so that a person ... A: Assuming you're referring to a text form field in a protected form, then yes, you can limit the ...
short cuts	4/21/2009
Q: is there a shortcut way of maximizing an ms word window? is so what is it? A: According to the Help topic "Keyboard shortcuts," Alt+Spacebar displays the title bar shortcut menu. ...
microsoft word - emailing documents	4/20/2009
Q: I just had my Word 2007 re-installed and now I can't email documents. When I go to the send ... A: See whether "The 'E-mail' command is missing or is unavailable in Excel 2007, in PowerPoint 2007, or ...
MS Word 2000 - reference and updating	4/18/2009
Q: I'm using MS Word 2000 to write test procedures. There are times when we need to repeat certain ... A: What you need is a cross-reference. In Word 2002 and above, this is Insert \| Reference \| ...
Inserting graphic surrounded by page breaks?	4/18/2009
Q: I have a question about inserting a picture into a MS Word 2003 document. I would like the picture ... A: This can't be done; it can only be faked. Text will not flow around inline pictures, and wrapped ...
Concordance table corrupts 300 pg document	4/16/2009
Q: I have the same problem using both Word 2003 on XP and Word 2007 on Vista (both in compatability ... A: The XE fields on which an index is based (and which are generated by the concordance file) are ...
Creating a Index	4/16/2009
Q: I am currently using Word 2003 running on Windows XP. I have a Index page in my document, and I need ... A: Current versions of Word do not offer this feature. If you generate the index and unlink it, you ...
PC is WindowsXP_bought 2004	4/15/2009
Q: I had to take PC to local store, added memory, did a checkup, when got PC back Windows Word & ... A: This is not really a question about Word but more about hardware, software, and service. Take the ...
Backup Files - ~$	4/14/2009
Q: This isn't a severe problem, but a mildly irritating one. Just the other day, I went to open a file, ... A: The file you saw is the "owner file" or "lock file." It prevents anyone else (including you) from ...
Settin margin defaults for page set-up that have always held until now	4/13/2009
Q: I have MS Word 2003, which has kept its margin defaults until recently. I go to page set-up and ... A: Word's failure to save your settings suggests that the Normal template is not being saved (or is ...
Word 97	4/11/2009
Q: I have a Word 97 doc I am trying to edit, however Word 2003 won't let me open the doc. How do I ... A: How are you trying to open it (from Windows Explorer/My Computer, My Recent Documents, from Word's ...
Changing envelope printing settings in old documents: word 02	4/10/2009
Q: I have run into a dead end. I'm working on Word 2002, and have had to create quick sets for the HP ... A: Short of a macro to intercept the Print command for these documents and change the tray settings, I ...
Endnote problems with MS Word 2003 on a PC	4/8/2009
Q: HELP!! I get 13 paragraph markers at the top of EACH page of the endnotes, throwing them about half ... A: My guess is that the empty paragraphs have appended themselves to the Endnote Continuation ...
formatting numbers	4/7/2009
Q: Word version 2003 - When I format numbers/letters to separate information in my documents it appears ... A: If the document actually looks correct in Print Preview (not just Print Layout view), then there is ...
Word 2000 Footer Problem	4/7/2009
Q: April 7, 2009 Dear Suzanne, I'm running Windows ... A: No laughter here. My husband is running WordPerfect on Windows 98SE. <g> To place any text in a ...
Mail Merge Question	4/6/2009
Q: I have done a merge, but when I do the Edit Individual Letters step to view the letters, the text at ... A: Without seeing the document, I can only guess that perhaps the last line ends in a line break (if ...
Problem with TOC and bookmarks	4/6/2009
Q: I am trying to create multiple TOCs in a Word 2003 document - an overall one plus one for each ... A: The \u switch builds a TOC based on outline levels. If you have not used Word's built-in heading ...
Problem with TOC and bookmarks	4/6/2009
Q: I am trying to create multiple TOCs in a Word 2003 document - an overall one plus one for each ... A: I'm not sure why the first TOC would be a different color unless you have Track Changes turned on, ...
Problem with TOC and bookmarks	4/6/2009
Q: I am trying to create multiple TOCs in a Word 2003 document - an overall one plus one for each ... A: The problem may be that the TOC doesn't indicate which levels to include. It's supposed to include ...
Styles issues	4/6/2009
Q: Word 2000 Widows XP Hello. I am having a problem that I'm not sure how to correct. Many of my ... A: If you had Word 2002 or above, my answer would be different, but in Word 2000, the default is to ...
Microsoft WORD:mac 2008 - Version 12.1.5	4/5/2009
Q: PROBLEM: Whenever I compose a new WORD document, one of the first things I do is date it. Once I ... A: The usual reason for this is that you've had Word running continuously for several days. Word gets ...
applying page setup from template to a word document	4/2/2009
Q: Could you help me in understanding how to retain page setup and margins from a template in an ... A: When you attach a different template to a document, you get access to the styles, menus, toolbars, ...
Word trouble	4/1/2009
Q: I had completed work on to Microsoft office 2003. I saved this to a memory stick but lost it and ... A: No, without the memory stick you won't be able to access the file. It's generally not a good idea to ...
corrupt save file and squares for text?!	3/29/2009
Q: i've been having problem with Word (2000 i believe, running on XP) and i was hoping you could help ... A: Is the material really lost if you were copying it from a Web site? I do know that pasting from the ...
Word Tables How to end them	3/28/2009
Q: I set up a word table. I don't know how to end it when I have come to the last row I need. It ... A: Whenever you tab out of the last cell in a table, a new row is created. I imagine this is what you ...
dimmed text headers	3/27/2009
Q: I've made a header on the left side of a document. However, in print layout view it is shown dimmed. ... A: No, this is just the way Word works. When the insertion point is in the header or footer, the ...
Adding text to an "illustration box"	3/25/2009
Q: I have WINDOWS XP and WORD 2003. I often use "Auto Shapes" to create rectangular and oval ... A: You can right-click on any AutoShape and choose Add Text, but you'll need to use paragraph ...
Repeat ingText in a Document While Using MacroButton Fields	3/25/2009
Q: I have created a multi-page template document utilizing the MacroButton Fields (i.e. [MACROBUTTON ... A: There are numerous ways to repeat data in a document (see ...
footnotes in Word	3/25/2009
Q: Suzanne, I want to add several footnotes at the same point in the text. If I just insert 2 or 3 ... A: You have to type the commas in manually. Note, however, that it is recommended that you combine the ...
*.acl files in W2K7	3/24/2009
Q: I normally use Word2007 in French. But when I write a letter in English, if I make mistakes they are ... A: anyway). There is a better macro at http://word.mvps.org/FAQs/Customization/ExportAutocorrect.htm, ...
*.acl files in W2K7	3/24/2009
Q: I normally use Word2007 in French. But when I write a letter in English, if I make mistakes they are ... A: As you evidently realize, the AutoCorrect file used depends on the language applied at the insertion ...
Merging into Tables	3/22/2009
Q: I'm using Word 2003 and merging SQL database variables into complex Word forms. Creating the forms ... A: I've never used an SQL database for a mail merge, but I have merged from both Word and Excel data ...
Text Boxes	3/20/2009
Q: I have a file of envelope addresses.I did something the other day to add text boxes around the ... A: I doubt seriously that your addresses are in text boxes. Depending on how the document is set up, it ...
Updating table of contents	3/20/2009
Q: I am trying to update a TOC. This is a document that is in a "compatability mode" I am using Word ... A: Is the problem that existing entries are not being updated or that new entries are not being added? ...
Deleting a page break before inserted object	3/19/2009
Q: In Word 2007, I have inserted an object from file.It is an Excel 2007 selection. An auto page break ... A: You're getting a "soft" page break presumably because your inserted object wouldn't fit on the ...
Format of pasted text	3/19/2009
Q: I am constantly having to change the format of pasted text to that of the destination document. Is ... A: The answer depends on what version of Word you have. If you have Word 2003 or earlier, there is no ...
Repeat partial data from a dropdown box inside the form	3/19/2009
Q: I use Word 2003. I have a form with a dropdown box from which users make a selection. I can repeat ... A: I would guess this is not possible. You will need to break the data down into multiple form fields. ...
2 Contents Pages in Word Doc	3/18/2009
Q: I have a 250 page word doc that includes a 50 page Appendix. The front end of doc is numbered 1-200 ... A: See http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html and ...
Microsoft Word 2000	3/18/2009
Q: Having cut some text from M.soft Home Publishing 2000, I pasted it on to an open document on Word ... A: There are basically two approaches: 1. Rename/delete Normal.dot and let Word create a new one. This ...
Microsoft Word 2000	3/18/2009
Q: Having cut some text from M.soft Home Publishing 2000, I pasted it on to an open document on Word ... A: Sorry, I should not have added a period at the end of ...
Microsoft Word 2000	3/18/2009
Q: Having cut some text from M.soft Home Publishing 2000, I pasted it on to an open document on Word ... A: If it is a picture, you should still be able to select and delete it. If you are unable to select ...
index and endnotes Word 2003	3/13/2009
Q: I have a long book with endnotes, bibliography and index. How can I put them in that order at back ... A: Word takes a rather literal view of ENDnotes, but see ...
Form Field and TOC	3/12/2009
Q: I am using Word 2003 which must be saved as 97-2003. I would really prefer to use the form fields ... A: Protected forms and fields that require updating don't mix easily. In order to do what you want, ...
Letters	3/12/2009
Q: I want to creat my letterhead that I can then use as a starting point for letters. I know how to do ... A: You could do it this way in Word, but that's not the best way to do it. Even if you want three ...
page breaks in word 2003	3/12/2009
Q: I thought I had sent this yesterday, but I don't remember the spam robot box, so perhaps I never ... A: Yes, I got your comment and rating--much appreciated! The link will work if you copy/paste it into ...
page breaks in word 2003	3/12/2009
Q: I thought I had sent this yesterday, but I don't remember the spam robot box, so perhaps I never ... A: I would suggest that you go to the Layout tab of Page Setup and make sure that the vertical ...
M/S Office Word Student 2007	3/11/2009
Q: My document screen has changed completely to a wide page. When it prints out, it leaves half my ... A: You will not lose any data or documents if you uninstall and reinstall Office or Word, but it won't ...
M/S Office Word Student 2007	3/10/2009
Q: My document screen has changed completely to a wide page. When it prints out, it leaves half my ... A: This is very intriguing. If you were viewing the page in Web Layout view, it would wrap your text to ...
Word 2007 form populates multiple places with single entry	3/10/2009
Q: I would like to make a form in WORD 2007. Many of the required fields will repeat several times ... A: It sounds as if you want a combination of a protected form and a mail merge. If all the data that ...
no control over space after end of bulleted list (style:ListParagraph)	3/10/2009
Q: I am using Word 2007 to edit a large document. In it, I would like the first and last elements in my ... A: I saw your post (and the screen shot) in the NG and would have answered if I'd had any ideas, but ...
MS Word 2003: Simple IF Statement	2/20/2009
Q: I have similar issue posted in - ... A: Yes, you have to use Ctrl+F9 to insert EVERY field in a field construction; the field delimiters, ...
*Word 2003 - .DOT - autotext**	2/20/2009
Q: 1. Is global autotext stored in normal.dot? 2. But where is normal.dot stored? Problem: I seem ... A: Unless you explicitly opt to save them in a specific document template, AutoText entries are stored ...
page numbers in Word 2007	2/18/2009
Q: I am trying to arrange Word 2007 into "Book" format (with facing, mirrored pages, but I am having ... A: I'm not seeing this in either Print Layout view or Print Preview. Regardless of zoom, I see the ...
MS Word 2003: Simple IF Statement	2/17/2009
Q: I have similar issue posted in - ... A: This is the sort of question I hate because it always sends me into a tailspin trying to reconstruct ...
document imaging	2/17/2009
Q: i scanned a document and converted it to a tif file. when i produced the new document it was all ... A: A TIF (or TIFF) file is just a picture; it is not editable except with photo editing software. In ...
Hiding page numbers	2/16/2009
Q: How can I HIDE page numbers? For example, I want the numbering of my article to be shown on page v. ... A: For general principles, see http://word.mvps.org/FAQs/Numbering/PageNumbering.htm. For some specific ...
Document's last saved position	2/14/2009
Q: For the many years I've been using Word, and when I open a document, Word always has opened the ... A: Inserting a bookmark is an action that can be undone (it shows up on the Undo list), so naturally it ...
Retrieving Document	2/13/2009
Q: I sent myself a Word document from my office to my home on Hotmail[Compatibility Mode]. It's part of ... A: When you open an attachment directly (instead of saving it to your hard drive first), every time you ...
inserts	2/11/2009
Q: I would like to know how to insert a web address into a word document that if clicked it will send ... A: Generally speaking, if you have not changed the default settings, any Web URL or email address you ...
Creating address list to merge	2/10/2009
Q: I need to know what is the best or easiest way to create an address list so that I can import it for ... A: If you already have addresses in an Outlook address book (and use Outlook as your default mail ...
ms word 2000 not responding	2/9/2009
Q: i installed ms office professional 2000, everything opens except for ms word. it just hangs and do ... A: For general troubleshooting tips, see http://word.mvps.org/FAQs/AppErrors/ProblemsStartingWord.htm. ...
Layout creation	2/6/2009
Q: How can I convert a WORD table into layout form as the attached one (application form for example)? ... A: Although you can use the padlock icon on the Forms toolbar to protect and unprotect the form, you ...
Word 2000 spell check	2/5/2009
Q: When i am typing a word doc the spell checker randomly pops open offering to spell check. This ... A: I've never actually used Word 2000 (I skipped from 97 to 2002), but I can't think why this might be ...
Layout creation	2/5/2009
Q: How can I convert a WORD table into layout form as the attached one (application form for example)? A: What you are describing, I think, and the image seems to show, is a protected form. For more on ...
Document's last saved position	2/5/2009
Q: For the many years I've been using Word, and when I open a document, Word always has opened the ... A: In Word versions through Word 2003, Shift+F5 will take you back to the last edit location. This is ...
MS Word 2002 - Print list of form fields	2/5/2009
Q: I'm aware there are some related options in Tools > Options > Print but these don't seem suitable. ... A: There is not, to my knowledge, any built-in way to do this, and some of it I don't think is possible ...
Blank field in source document should = blank field in Word document	2/4/2009
Q: We have a mail merge document that was created in Word 2000. Our computers have just been updated ... A: By default, Word 2003 uses a new connection method (OLE DB) to connect to Excel (instead of DDE as ...
Moving documents to folders	2/4/2009
Q: I set up folders after I created documents. How do I move them to the folder. How do I creat new ... A: Although it is possible to move files in Word's Open and Save windows, I generally find that Word's ...
Adjust print position when printing labels / WORD 2007	2/4/2009
Q: This is a basic question about printing label sheets from WORD 2007. Often, when printing, the text ... A: Sometimes this type of problem is caused by the printer. Some printers don't handle label sheets ...
Change bars adjacent to table not printing	2/3/2009
Q: When I make changes in a table within my document, they do not print. They do show up in print ... A: If you have very narrow side margins, it could be that the change bars are outside the printable ...
help	2/2/2009
Q: i have been trying to open a mac 2004 word document with office 2003 on a pc. have not been able to ... A: Microsoft is offering an Office 2008 converter for earlier Mac versions at ...
help	2/2/2009
Q: i have been trying to open a mac 2004 word document with office 2003 on a pc. have not been able to ... A: Is it possible that the document was created in Word 2008? If so, it uses the new XML file format ...
help	2/2/2009
Q: i have been trying to open a mac 2004 word document with office 2003 on a pc. have not been able to ... A: Although, as stated in my bio, I have no expertise in MacWord, I believe that Word 2003 should be ...
Always Save As 2003	1/29/2009
Q: Suzanne, thanks for the quick response on my other question about large icons. One more question. ... A: Yours is not the first report I've heard of Word's failure to preserve this Options setting. This ...
Large Icons	1/29/2009
Q: We have a visually impaired employee that consistantly views text at greater than 200 percent. In ... A: AFAIK, there is no option to change the size of anything in Word 2007. In general, icons will be ...
Office 2000 SP3 and Word Mail Merge	1/29/2009
Q: Sorry for contacting you but unfortunately I currently have an issue where MS Word 2000 is no longer ... A: I'm not sure why you're apologizing for bothering me, as that's what this site is for! ...
Spelling and Grammar stop working	1/28/2009
Q: I use the Office 2003. A time ago, the Spelling and Grammar stop working, after a rescue from a ... A: For starters, look at http://sbarnhill.mvps.org/WordFAQs/MasterSpellCheck.htm If nothing in that ...
Word 2007 Merge Field	1/27/2009
Q: I merge Excel data with acknowledgement letters created in Word on a daily basis. I have merge ... A: In my experience, you'll have much better success if you don't even try to use the Address Block but ...
Word 2003 Manually Marking TOC Entries	1/27/2009
Q: I need to manually mark text for a TOC entry but the entry is in the footnote. Is there any way to ... A: No, I'm sorry, you can't put TC fields in headers/footers or footnotes/endnotes, or in the drawing ...
Avery labels Word 07	1/26/2009
Q: I am starting to hate Word 07. I am trying to make Avery labels (8-Inex maker) but searching and ... A: Although Microsoft has introduced some interesting new features in the Labels dialog in Word 2007 ...
bookmarks	1/23/2009
Q: In Word 2003, what is the purpose of the bookmark feature? I can click on Edit>Find to find any ... A: Yes, text and locations that are bookmarked can be cross-referenced and hyperlinked to. Some text in ...
Turning off Track Changes default	1/22/2009
Q: I just got a call from my President. He said that after he has made his changes in his document and ... A: It will be touchy to question your president's word, but the fact is that if he has actually ...
Templates to Word 2003	1/21/2009
Q: One more question. Can I lock my templates which are used by many other users? All the templates are ... A: Well, I think it odd that you should be prompted for a password to open it if the password is to ...
Word wrapping in table cells	1/21/2009
Q: I have a problem with Word 2003 tables that have been set to “AutoFit to Contents”. I have a table ... A: I have looked at your documents, and I don't see any explanation for this phenomenon but can offer ...
Templates to Word 2003	1/21/2009
Q: One more question. Can I lock my templates which are used by many other users? All the templates are ... A: Since you have these templates (*.dot files) set up for correct use, it should be quite possible to ...
Autotext	1/21/2009
Q: When inserting autotext in a header or footer I do not get the correct result, it looks like this: ... A: It would appear that this AutoText entry has become corrupted. Just delete it and recreate it. Type ...
Hyperlink appears in text	1/19/2009
Q: something weird has happened to all my Word documents. Every Hyperlink now has this appearance in ... A: The settings I described are global ones. If you use Toggle Field, it does the same thing as ...
Hyperlink appears in text	1/19/2009
Q: something weird has happened to all my Word documents. Every Hyperlink now has this appearance in ... A: You are merely seeing field codes instead of field results. This would be an easy problem to solve ...
Track Changes in Word 2007	1/17/2009
Q: I use Word 2007 at the office on an XP operating system and all aspects of the "Track Changes" ... A: Yes, you have the same options in Word 2007 as in previous versions (and actually a few new ones). ...
craziness in new Word; wrap-around	1/14/2009
Q: I am jauntily writing in the new Word and then when I get to the end of the line it often jumps back ... A: Probably not a Word issue per se, especially since it also happens when you're typing in a browser ...
Book Fold Printing from Word 2003	1/13/2009
Q: I have quite a few 4 page documents set up in book fold and until recently they printed out with no ... A: I wish I could offer any help or even encouragement, but my experience has been that "Book fold" has ...
form letter with drop down boxes	1/12/2009
Q: How do I create a form letter with drop down boxes? I have a standard letter that I would like to ... A: I think you have misunderstood what a template is (see ...
PDF	1/11/2009
Q: How can I copy/import a PDF file into a word document? Thanks. A: Strictly speaking, you don't. If the file allows you to copy text, you can Copy/Paste from the PDF ...
Adding custom file properties to Word 2007 documents	1/9/2009
Q: Suzanne, Google tells me you're know something about Word file properties - I want to write some ... A: The Properties dialog in Word 2007 works the same as in previous versions once you manage to get to ...
word not responding	1/7/2009
Q: I've been working on a project in Word for the past 3 months, using the "track changes" function to ... A: The one thing I can guarantee is that uninstalling and reinstalling will not help at all because it ...
word not responding	1/7/2009
Q: I've been working on a project in Word for the past 3 months, using the "track changes" function to ... A: The article at http://word.mvps.org/FAQs/AppErrors/ProblemsStartingWord.htm suggests a number of ...
Cover page in conjunction with headers	1/5/2009
Q: I am an experienced Word user and I'm trying to get the first page of a report template to be the ... A: That this is Word 2007 might make this easier, though it makes it a little more difficult for me to ...
import word to excel or access	1/3/2009
Q: Please could you help me importing word 2003 into excel or access 2003 (which ever is easiest)? I ... A: I'm not quite sure I understand what you're trying to do, but if you're trying to create a data ...
Invisiable drops down menus for Word 2003	12/30/2008
Q: I am running Windows Home Edition 2002 SP2. Recently the drops down menus for ‎Word 2003 have ... A: By now you've probably seen the answer to your duplicate question in the newsgroup: see ...
Technic font	12/26/2008
Q: In word 2003, when I use Technic font, it breaks in the middle of a word at the right margin. This ... A: The Technic font may have a marker that flags it as "decorative." A decorative (pi, dingbat, symbol) ...
Word .dot file	12/22/2008
Q: I made a word file from a template and accidentally saved it as a template file (.dot). Now I can ... A: As you have probably deduced, the error message is a red herring; it is a generic message that may ...
indent problems	12/20/2008
Q: how do i stop Microsoft word underlining a correction in red and stretching out to the side of the ... A: Your previous question did not mention that you were using Word 2007, which is quite different from ...
double spacing between lines	12/20/2008
Q: how do i stop Microsoft word underlining a correction in red and stretching out to the side of the ... A: The default line spacing in Word 2007 is 1.15 lines, and the default Normal style has 10 pts Spacing ...
red underlining	12/20/2008
Q: how do i stop Microsoft word underlining a correction in red and stretching out to the side of the ... A: Word doesn't do this unless you have Track Changes enabled. If you don't want to be tracking changes ...
Word 2007 TOC	12/19/2008
Q: I am in the finalization of a 150 page technical manual with 8 sections including the index. My ... A: That sounds very bizarre! I suspect that Word is just going to need a little help here. I don't have ...
Document versions in Word 2007	12/18/2008
Q: In 2003 I used to be able to save sequential versions of a Word document in the same file. I just ... A: It is true that document versioning was removed from Word 2007. It resulted in extremely large files ...
Printing problem with markup	12/17/2008
Q: When I look at a page which has comments (Document Showing Markup) in Print Layout View, it's fine ... A: Those images are showing exactly the same thing. When you choose to show markup in balloons, Word ...
Non-printing document text	12/17/2008
Q: I occasionally want to put an instruction for me--one that will not be printed--on screen. In ... A: You can format the text as Hidden (Format \| Font \| Hidden or Ctrl+Shift+H). As long as you have ...
Indents and wrap-around	12/16/2008
Q: I am typing my project report with Word 2003. After going far, I noticed one funny problem: the ... A: Any answer I give is going to be guesswork since I haven't seen this particular constellation of ...
Software	12/15/2008
Q: My husband is currently putting a document together that he may eventually make into a book. Someone ... A: I don't doubt that there is software for this purpose, but if all your husband intends to create is ...
merge	12/13/2008
Q: i am trying to mail merge the address from outlook to word for envelopes ... the response i get is ... A: In general, in order to use Outlook as a data source for Word, I believe the Outlook and Word ...
Opening document in Word	12/12/2008
Q: Two questions: [1]I use Word 2003 and XP. If I have a document minimized and open another document, ... A: 1. If you have "Windows in Taskbar" checked on the View tab of Tools \| Options, you may avoid this ...
Captions	12/11/2008
Q: I am typing my PhD thesis on Word 2008 for Mac. I have been on the phone all morning with tech ... A: This is an illustration of why I always suggest leaving the insertion of figures to the very end, ...
e-mailing word documents	12/11/2008
Q: Window xp 2007, Microsft Office - My PC used to easily e-mail word documents. Now it simply just ... A: To send a document as the body of an email, you need to add the appropriate button to the QAT. ...
e-mailing word documents	12/11/2008
Q: Window xp 2007, Microsft Office - My PC used to easily e-mail word documents. Now it simply just ... A: Sending mail as an attachment seems to be quite straightforward: Office Button \| Send \| E-mail. To ...
Word 2007 Text Area	12/10/2008
Q: My letter template has decided to shrink the text area (shown within text boundaries) to one line ... A: My first guess was that you had hidden the "white space between pages." This is much more difficult ...
MS Word 2003-Bookmarks	12/10/2008
Q: I am trying to finish reviewing a document in which I used bookmarks for a short time until I found ... A: Go to the View tab of Tools \| Options and set field code display to "Always." The areas where you're ...
MS Word 2003-Bookmarks	12/9/2008
Q: I am trying to finish reviewing a document in which I used bookmarks for a short time until I found ... A: First of all, on the Reviewing toolbar, click on Accept Change and choose Accept All Changes in ...
WordArt and Printing	12/9/2008
Q: Word 2003 (SP3), Windows XP Pro. The word "Example" has been floated over a table using WordArt. ... A: It may well be a printer issue, but it's evidently a very common one. The transparency is probably ...
Page number	12/9/2008
Q: I have a 38 page catalog in Word and I need page 1 to begin on the third page of the document. I ... A: Did you read the recommended article? You unlink the header or footer in one section from the ...
printing on black paper.	12/8/2008
Q: I am trying to print invitations in white writing on black paper, but it keeps assuming I'm printing ... A: Unless your printer accepts a cartridge with white ink, you cannot print in white on black paper ...
Finding embedded or linked objects through search or TOC	12/5/2008
Q: I am looking to use Word 2007 to create a single document from multiple smaller documents inserted ... A: By dumb-text insert, I assume you mean either hidden text or TC fields. You could also bookmark your ...
crash with text box use	12/4/2008
Q: New computer with Vista. MS Word 2007. Large document (300MB). inserting pictures inot text boxes ... A: If the printer driver is not installed locally, this could still be the problem. See these articles ...
Word 2007 not responding	11/28/2008
Q: Do you have any advice on why Microsoft Word 2007 may not be responding. When I open a document, it ... A: An article you can read for general troubleshooting advice is ...
Shortcut keys in Word templates, Word 2003	11/26/2008
Q: I have asked for your help on the above matter before, and you have been so kind as to give advise, ... A: I can't give a definitive answer, but I can only guess that, if in fact the shortcut keys are ...
export MS 2007 Address Book to Outlook	11/25/2008
Q: In error, I put all of my addresses in the MS Address Book which seems to only work as a mail merge, ... A: Word 2003 uses the .mdb format for the data sources that you create using the Mail Merge Wizard. You ...
export MS 2007 Address Book to Outlook	11/24/2008
Q: In error, I put all of my addresses in the MS Address Book which seems to only work as a mail merge, ... A: Okay, I'm a little confused here because (a) I have almost zero experience with Outlook, and (b) ...
Change the layout of a multi-page document by using print options (only).	11/24/2008
Q: How’s my Genius MS Word Expert?? I’m trying to use the Microsoft Word 2003 print options to print ... A: Okay, I think I see what you're trying to do, so let's see if we can figure a way forward. I think ...
Landscape orientation	11/20/2008
Q: I'm using Word 2007. I have created a fairly simple table in landscape orientation, but it prints ... A: Do you have Landscape orientation selected on the Margins tab of Page Setup? If so, I can't imagine ...
delete page # in middle of doc	11/17/2008
Q: How do I delete a page # on ONE PAGE in the middle of a 200-page doc...on Office2008/Macintosh? I ... A: You unlink a header/footer from the previous one by clicking Same as Previous to turn it off. You ...
delete page # in middle of doc	11/17/2008
Q: How do I delete a page # on ONE PAGE in the middle of a 200-page doc...on Office2008/Macintosh? I ... A: There are basically two approaches to this problem: 1. The standard one is to insert section breaks ...
Word Problems	11/16/2008
Q: I have questions about two problems that I have encountered. I use Windows XP Professional as my ... A: I doubt that I can help with the printer problem; there are certain HP printers that don't work well ...
Microsoft Word 2007	11/13/2008
Q: I'm using Word 2007 version and my operating system is Vista.... I don't understand why I tried to ... A: This is a bug in "Book fold" in Word 2007 that as yet has not been fixed. The only workaround that ...
Eliminating carriage returns on large text files	11/12/2008
Q: I use a text to speech program that makes text files into MP3s for me to listen to. Problem is that ... A: You probably don't want to remove all the breaks, which would make the file into one huge ...
Word 2003-Multilevel lists	11/10/2008
Q: I was able to do multilevel lists with Word 2003-no problem. It would go to the next level when I ... A: Go to Tools \| AutoCorrect Options \| AutoFormat As You Type and check the box for "Set left- and ...
AutoCorrect, AutoText carryover	11/7/2008
Q: Right now I am using Word 2000 where I work and it is about to be upgraded to Word 2003. When it is ... A: If you are installing Office 2003 over Office 2000 on the same machine, all your customizations will ...
Linking pages	11/6/2008
Q: I am wanting to be able to link pages either in word or outlook, I have several customers and I ... A: I can't answer for Outlook, but the two features in Word that would do part of what you want would ...
Mail Merge Word 2007	11/5/2008
Q: when i mail merge - I have paragraphs a. b. c. d. which is fine and as soon as I merge they change ... A: Although there are ways to ensure that the numbering will restart properly (see ...
Endnotes	11/4/2008
Q: I have endnotes in my document, but want to include a back cover page. However, I cannot seem to ... A: See the "Text after endnotes" portion of the article at ...
book fold - printing 1 page	11/3/2008
Q: I'm using Office 2007 and discovered printing in the Book Fold mode is very helpful for our manuals, ... A: You can depend upon it that MS does not visit these pages or even the newsgroups it provides at ...
book fold - printing 1 page	11/3/2008
Q: I'm using Office 2007 and discovered printing in the Book Fold mode is very helpful for our manuals, ... A: I have never had any luck printing specific pages from "Book fold" documents in Word 2002 or 2003 ...
field formula results formatting	11/1/2008
Q: A formula field multiplies a merge field imported from Excel. The result sometimes has three ... A: This is easily accomplished with a "numeric picture switch." If you have Word 2003 or earlier, you ...
Microsoft Word Mirror Margin	10/30/2008
Q: I am producing a document which will be printed on both sides of the page. I would like to use the ... A: While "Mirror margins" is an all-or-nothing choice, there's no reason you have to have the same ...
Spell Check	10/29/2008
Q: I am using Microsoft office 2003 and until yesterday had no problems. Today I turn on my computer ... A: According to http://support.microsoft.com/kb/273899, the error message you're getting is one you ...
Using Frames - Word 2003	10/28/2008
Q: I read you article on frames for margin text (http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm. ) ... A: Although there are probably several factors involved here, the one thing that jumps out at me is ...
Lack of On Screen Color Display	10/28/2008
Q: I cannot view background colors while on-screen in any of the "view" selections, nor in print ... A: Limited color display in Word often results from a setting in the Accessibility Options in the ...
non-printing space dots too faint	10/26/2008
Q: I have a lot of trouble seeing the space dots that come between words, making it hard to catch ... A: In Windows versions of Word, these dots (and other nonprinting characters) are the same color as the ...
word!	10/21/2008
Q: Suzanne, First thank you for taking the time to answer my question. I am just starting to use word ... A: When you press Enter, you are beginning a new paragraph. Word assumes that the beginning of a new ...
word doc	10/20/2008
Q: how to protect the user from opening the macros which i have written in the doc or in other words ... A: As noted in my bio, I have no VBA expertise, but I believe what is required here is to protect the ...
Word 2007 - Mail Merge Directory: Need to Display Multiple Records Per Page	10/20/2008
Q: I'm using Word 2007, trying to create a directory of businesses for a reference directory, and I ... A: I hadn't tried to use Word 2007 to create a mail merge of any type, and it's certainly no picnic! (I ...
My query is with the usage of MS Word 2007 when i add pictures to the file	10/20/2008
Q: My question is about MS Word 2007, whenever i create a file in MS Word, My photos get shifted to the ... A: This is an oft-reported problem with "book fold" in Word 2007. No one seems to know the cause, and ...
do not want header & footer for first 2 pages...	10/20/2008
Q: A: You'll need a section break between the second and third pages. You'll then need to unlink the ...
Document Imaging in MS Word	10/17/2008
Q: Barnhill, I am completing an assignment for a college course that requires me to use the document ... A: It greatly depends on what proof you have to have of having done the assignment. If all you have to ...
Document Imaging in MS Word	10/16/2008
Q: Barnhill, I am completing an assignment for a college course that requires me to use the document ... A: Unfortunately, I don't think there is a (legitimate) free trial of Office 2003 available any more. I ...
Document Imaging in MS Word	10/16/2008
Q: Barnhill, I am completing an assignment for a college course that requires me to use the document ... A: Good question! And one to which I thought I knew the answer till I opened Word 2007 and tried it. On ...
From fields and track changes	10/15/2008
Q: I have a MS Word 2002 document. I added form fields and when I started to fill out the name field ... A: If you have removed all the markup and turned Track Changes off, locked the form, and saved and ...
From fields and track changes	10/15/2008
Q: I have a MS Word 2002 document. I added form fields and when I started to fill out the name field ... A: Turning Track Changes off doesn't remove markup from the document. While you have the form ...
csv File	10/14/2008
Q: I have a list of E mail addresses on a word document. I need to know how to format into CSV FILE? A: Word doesn't offer a way to save a document as a CSV file. You could use Find and Replace to replace ...
Trying to incorporate a Table of Contents in a document that already is formatted.	10/14/2008
Q: My boss sent me a "work in progress" and wants me to add a TOC, however when I try to do this it ... A: You don't say what version of Word you're using. If it's Word 2007, you might try using the Manual ...
Setting/clearing tabs	10/13/2008
Q: I have a WORD "file"--consisting of one page, attached--which I bring up whenever I want to write a ... A: Possibly the document is damaged; see http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm. As I've ...
Setting/clearing tabs	10/13/2008
Q: I have a WORD "file"--consisting of one page, attached--which I bring up whenever I want to write a ... A: Are you making a change in the style itself (assumed to be Normal) or just in a single paragraph? ...
microsoft word	10/11/2008
Q: how do I cancel the paragraph symbol in microsoft word A: Press Ctrl+* or click the Show/Hide ¶ button on the Standard toolbar. For some reasons why you might ...
WORD 2000 Has New Character	10/10/2008
Q: I was copying and pasting an excel document from web into Word 2000. At first everything appeared to ... A: I would imagine that this is the paragraph mark (¶). See ...
A character is repeated (40 some times) automatically	10/10/2008
Q: Occasionally, when I type I hit a key and get this ... A: This question is not really specific to Word but has more to do with your keyboard (hardware) and ...
Office 2007	10/9/2008
Q: i have a bit of a problem when i open word and i go to type a message at the bottom of the screen ... A: If you got Office 2007 preinstalled on a new computer, it is almost certainly the trial version, ...
Setting/clearing tabs	10/8/2008
Q: I have a WORD "file"--consisting of one page, attached--which I bring up whenever I want to write a ... A: Let's back up a bit. You're evidently using a document as a template. Why not create a true template ...
pdf file to word	10/7/2008
Q: i have a scanned document that i need to edit and it is a pdf file that i can open on adobe reader. ... A: Some PDF files are just images; to convert those to text you'd need an OCR application just as you ...
Microsoft Office Word 2003 Professional edition	10/6/2008
Q: I am a fellow expert (Home Improvement, Water Quality, North Carolina). I have a question about ... A: There are quite a few ways to insert arrows in text: 1. If you type a combination of pointed ...
Clipboard Clearing when opened	10/6/2008
Q: I've don a quick review of the manual and googled this topic to no immediate avail. I often cut and ... A: Word does not, by default, clear the Clipboard on startup. This problem is caused by various ...
Using an IF Field	10/6/2008
Q: Suzanne: I have a questionnaire to send to clients. If I already have the information, such as ... A: You have too many parameters. You have = "" as your comparison (IsBlank) and "" (nothing) as your ...
Word 2007	10/2/2008
Q: I am trying to figure out the easiet way to control my layout on a long proposal template that ... A: Well, to begin with, you don't use "headers" in a TOC but rather "headings." The basic principles ...
Word Envelopes	10/2/2008
Q: I have Word 2007 and when I write a letter and go to print the envelope it now has double spacing on ... A: The formatting of the envelope address is determined by the Envelope Address style in the document ...
Word 2000 CTRL key problem	10/2/2008
Q: In Word 2000 when I try to select areas using CTRL + Click it doesn't work at all. It works in ... A: I'm not sure what you're trying to select with Ctrl+click, but it you're trying to make ...
footnotes	10/2/2008
Q: I am having troubling writing my footnotes. I inserted the footnotes and they are suppose to be in ... A: In the Insert \| Reference \| Footnote dialog, make sure you choose 1, 2, 3 as the number format (do ...
footnotes	10/2/2008
Q: I am having troubling writing my footnotes. I inserted the footnotes and they are suppose to be in ... A: You don't say what version of Word you have, but if it is Word 2002 or 2003, use Insert \| Reference ...
Text appears crushed together on monitor	9/30/2008
Q: We're using Word 2003 SP3. While working on a document, the text will suddenly close up ... A: If this is the issue I think it is, the solution has been provided by Office MVP Bob Buckland: It's ...
Autotext Question - MS Word 2.0	9/30/2008
Q: When using autotext, how can I pause it to manually insert a word, then have it complete the entry. ... A: No, this isn't possible. You'll just have to leave spaces in the AutoText entries to fill these ...
Modification of created letters	9/29/2008
Q: I am currently working with the function "Mail Merge Wizard" in MS Word. I use MS Excel data source ... A: As you acknowledge, just rerunning the merge would be much the most efficient approach (when I'm ...
Word 2007 11x17 issue	9/26/2008
Q: Howdy, I am trying to print a standard document in Word 2007 to 11x17 on a HPCLJ 9500hdn. Recently, ... A: In (1) and (2), I assume you mean that on the Paper tab of Page Setup you have selected the correct ...
AutoText entries	9/25/2008
Q: I would like to add autotext entries to the sub menus instead of them going into "normal". I would ... A: AutoText entries are categorized by style. If you edit the existing "Yours truly" entry, it will ...
Book Fold Word 2003	9/24/2008
Q: I am trying to publish a 36 page booklet. I follow instructions to the letter. When I try to print, ... A: You may be right. I haven't used "Book fold" a great deal, though I know it is possible to (sort of) ...
Identical change in 700 MS Word pages	9/24/2008
Q: I would be extremely grateful if you could help me with my issue I am facing at the moment. I have ... A: Although this could probably be done with Find and Replace, it appears to me that what you have here ...
Autotext toolbar missing normal	9/23/2008
Q: I have this strange problem. My lost in the menubar the normal with all her entries, but when you go ... A: If she has lost AutoText entries that she created in the Normal style, then the likelihood is that ...
Autotext toolbar missing normal	9/23/2008
Q: I have this strange problem. My lost in the menubar the normal with all her entries, but when you go ... A: Okay, I think I see what's going on now. I should have caught on sooner, looking at my own AutoText ...
Removing all characters except numbers	9/23/2008
Q: Is there any possibility to remove all characters(including ,.;:) in a .doc file except numbers? If ... A: That's going to be a little more difficult, and wildcards are not my specialty. If you use Replace ...
Removing all characters except numbers	9/23/2008
Q: Is there any possibility to remove all characters(including ,.;:) in a .doc file except numbers? If ... A: Yes, you should be able to do this by searching with wildcards. Your best bet would be to exclude ...
Cutting & Pasting Table Cells using Word 2003	9/22/2008
Q: I've been using Word for many years but have only used Word 2003 for a few months. I notice a ... A: Welcome to the wonderful world of Paste Options! If you have the Paste Options button enabled, you ...
Autotext toolbar missing normal	9/22/2008
Q: I have this strange problem. My lost in the menubar the normal with all her entries, but when you go ... A: It sounds as if your user has lost the AutoText entries that she has added? That would happen if ...
Autotext toolbar missing normal	9/22/2008
Q: I have this strange problem. My lost in the menubar the normal with all her entries, but when you go ... A: When you display the AutoText toolbar, does it show "All Entries" or does it show a style name? ...
Inserting pictures into word	9/22/2008
Q: Need your sagely advice. When I insert pictures or a text box, it automatically defaults them to an ... A: In Word 2000, the default is In Line With Text and can't be changed. If you have Word 2002 or above, ...
word typing problems	9/21/2008
Q: sample of the problem - "W text will often skip like it just did.hen I type, my" I was trying to ... A: I'm guessing this is a laptop? The usual cause of this problem is inadvertently brushing the ...
frames in word	9/21/2008
Q: I am working on a 200 pages document containing 7-10 frames on each page(used for marginalia). ... A: As noted in my bio, I have no VBA expertise, but I repeat that all of the settings you are trying to ...
TOC error	9/20/2008
Q: I seem to have hit a command that has completely changed how my table of contents is vied. Actually, ... A: When you have toggled just a single field code, you can toggle it back with Shift+F9. You can toggle ...
spell checker	9/19/2008
Q: The spell checker stopped working in the middle of a document. When I realized it I tried to restart ... A: If this is a recent version of Word, you can try the Open and Repair setting (in the Open dialog, ...
Changing font size	9/18/2008
Q: I have a word document with about 200+ headings which have been formated as heading 1 and heading 2. ... A: If the headings have been formatted with a specific style, all you have to do is modify the style; ...
page numbering in TOC	9/18/2008
Q: I have a document with different Sections, the first of which has authomatic page numbering with i, ... A: I don't really know how to answer this because this is not normal Word behavior and not what I have ...
Word 2003 Table wonky formatting	9/16/2008
Q: your support is amazing! Thanks! I have a client with a large document with 3 columns across the ... A: From what you describe, it would appear that the paragraph in this cell has a negative left indent. ...
data recovery	9/15/2008
Q: I recently had a computer problem and had to revert my computer to an earlier backup. The only copy ... A: If you had used a Windows Restore point (which doesn't affect data) instead of a backup, the ...
autoformatting fractions in Word 2002	9/15/2008
Q: I created some autoformat fractions (I hope that's what they're called.) (Like the 1/2, 1/4, and ... A: This is one of several ways to create a fraction (see ...
autoformatting fractions in Word 2002	9/15/2008
Q: I created some autoformat fractions (I hope that's what they're called.) (Like the 1/2, 1/4, and ... A: I suspect that, when you created the AutoCorrect entries, you had only the fraction in a paragraph, ...
Word 2003 tab problems	9/15/2008
Q: I have a Word document that is over 500 pages long. It's a chronology in which I use tabs a lot. ... A: The only way I can imagine that you could have achieved what I see in your screen shot is by using a ...
Mail merge label printing	9/13/2008
Q: I set up labels in mail merge using Excel database. Onscreen, all looks good. Step 6, selected ... A: I confess this is a new one on me. All I can suggest is that you see ...
word	9/13/2008
Q: i have installed ms word2003 version but i could not take a print from that i think so it might be ... A: Are you saying that you are unable to print from Word? Press Ctrl+P to open the Print dialog and see ...
word 2007	9/12/2008
Q: I need to type a letter and have the ability to use the "TAB" key to be able to insert text. I was ... A: What you are describing is a protected form. If you had such a document in Word 2003, it should work ...
Background	9/10/2008
Q: I am reposting the question again and will give one more shot with the video before transcribing it. ... A: Format \| Background is intended for Web documents. Format \| Background \| Printed Watermark allows ...
Spell Check	9/10/2008
Q: I am an IT staff in a British Columbia law firm. Our office uses Global Templates with three ... A: Neither replacing Normal.dot nor reinstalling Word will help in this instance. A document based on a ...
Key Strokes in MS Word	9/10/2008
Q: In Word Perfect, I just hit control and home and go to the top of my document. I cannot find ... A: The keyboard shortcut is the same in Word (and Ctrl+End takes you to the end). If it doesn't work, ...
ToC Page Numbering	9/9/2008
Q: I've been looking for insight into how to get a Table of Contents in a Word 2000 (or 2003) document ... A: Word makes no provision for including anything in the TOC page number that is not included in the ...
Word 6, using hypertext cross references capability	9/9/2008
Q: In Word 6, using hypertext cross references capability, word 6 allows stuff (text, figures, ... A: Word 6 is now seven versions back, and I haven't used it since 1996 or so, at which time I was not ...
about page borders in ms word 2003	9/9/2008
Q: how to create my own page border in word . A: You can insert a variety of plain borders and border art using Format \| Borders and Shading \| Page ...
Word	9/8/2008
Q: How do I change the default setting for the positioning of the delivery address when making ... A: The placement of the delivery address is governed by the Envelope Address style, which includes a ...
file permission error	9/3/2008
Q: I have been saving to flash drive from C drive, either as I write a document, saving first to C, or ... A: It's generally not a good idea to save Word documents directly to any type of removable media (even ...
Header - footer	8/30/2008
Q: I'm having a problem showing header and footer in Word 2007, its showing me { SHAPE *MERGEFORMAT } ... A: The Tools \| Options \| View path is for previous versions of Word that have a menu structure. In Word ...
Repagination (and hyphenation) in long Word 2000 document	8/29/2008
Q: I have a 200 page Word 2000 document, containing several pictures (it's about 70MB, but I have a ... A: It sounds as if you've tried a lot of the things I might suggest. You mention that the document ...
toc	8/28/2008
Q: I used built-in outline leves to format my toc, but it pulled the text into the table. our IT guy ... A: I have no experience with style separators, but you shouldn't need to press Enter to use one. ...
List of tables/figures	8/28/2008
Q: I have managed to generate a TOC!! but am having problems formatting my list of tables. The problem ... A: If I'm interpreting your question correctly (hard to tell the way it appears here), what you need is ...
Keeping the Header on One Line when Using Cross References	8/28/2008
Q: Is there an easy and low-risk way to make a header cross-reference stay on one line when the ... A: The trick to this is to eliminate the line break in the title. There are a couple of ways to do ...
Worrd 2003 text formatting	8/27/2008
Q: I cannot see a word art object for formatting text in the shape of a ball - circle or globe. I have ... A: I think you haven't seen it because it doesn't exist in Word or Publisher (unless perhaps in the new ...
envelope text prints in wrong direction...	8/26/2008
Q: Every time I try to print an envelope it prints out in the wrong direction. Instead of printing ... A: Assuming that you are printing using Tools \| Letters and Mailings \| Envelopes and Labels, click on ...
Footnotes?	8/26/2008
Q: I'm having trouble with my footnotes and was wondering if you could help me out. Every time I add a ... A: The formatting of footnotes is determined by the Footnote Text style, which you must modify, as ...
sCANNING AND PUTTING SONG LIST IN ALPHABETACLE ORDER	8/25/2008
Q: Can I scan and rearrange my song lists in alphabeticle order? Thank You Larry A: If by "scan," you mean that you have a hard-copy list that you want to scan into Word as editable ...
MS Word "Print Layout" stuck	8/24/2008
Q: My Microsoft Word (2002) is stuck on print layout. When I go to View, and then Print Layout, the ... A: You are right that some menu settings are toggles. Show Gridlines/Hide Gridlines on the Table menu ...
Mailmerge wont print correctly on postcards	8/23/2008
Q: I created a mailmerge document (with word 2000 and excel 2000) and the merge went great. The ... A: Some printers don't handle custom sizes very well, so what you often have to do is set the paper ...
Header & footers - print layout view	8/21/2008
Q: Greetings. Is there a way to show header and footer art untinted in the Print Layout View? I know ... A: No, that's just the way Word is designed to work (a visual indication of which "layer" you're ...
Mail Merge Form	8/21/2008
Q: I have a mail merge document that I have used for many years. I now want to add form fields to it ... A: Unfortunately, as you have discovered, form fields and merges are not compatible. You can use ...
mail merge word 2000	8/20/2008
Q: I'm trying to create mailing labels using MSWord 2000. In the get data step, the program 'freezes.' ... A: Anything I suggest is going to be a long shot, but here goes: 1. In my experience, it does often ...
Microsoft Word Labels	8/13/2008
Q: This might sound crazy but has something happened with printing labels in MS Word. I have been using ... A: There are two common reasons for problems with label printing. One is the printer, which sometimes ...
Numbers in Headings for Word 2007	8/12/2008
Q: I am starting a large report and want a detailed table of contents. I understand that Word 2007 ... A: You need to set up outline numbering as described at ...
Formatting Figure Numbers	8/12/2008
Q: I am writing a dissertation and need help formatting my figures. I would like for Word to restart ... A: In order to get the type of caption numbering you want, you need to use the "Include chapter number" ...
random cursor movement	8/11/2008
Q: In Word2003, while I'm typing, the cursor will jump up to another place in the text and start ... A: If you are using a laptop, the most common explanation is that you are either inadvertently brushing ...
template problems	8/11/2008
Q: Suzanne, I have 3 significant problems with our word 2003 template. We're using defined styles, not ... A: I'm going to give you partial answers since I'm not expert on any of these subjects (numbering, ...
Amended an original document - MicroSoft Word 2003	8/10/2008
Q: I amended an original document and instead of choosing SaveAs I saved over the original. Is there ... A: The "~$ad Nite 2008" file is just the "owner file" (see "Description of how Word creates temporary ...
Microsoft Word	8/9/2008
Q: My wife and I both bought new computers recently. They are alike except she got 'word' and I didn't. ... A: Having Word would make no difference to the size of pictures you could email because Word has ...
Inserting & Positioning Pictures in Word 2002	8/8/2008
Q: I am writing a remembrance book about my mother who died last year, and I keep having terrible ... A: I'm glad you found that helpful. From your description I wasn't sure whether you had mostly text, ...
Inserting & Positioning Pictures in Word 2002	8/8/2008
Q: I am writing a remembrance book about my mother who died last year, and I keep having terrible ... A: Your frustration is justified, and you needn't feel like a novice. Even "experts" are often baffled ...
Email/MSWord2002	8/7/2008
Q: .I'm relatively new at using MSWord2002; have written a book, and have been asked to send (email) ... A: Just select and press Delete. To select large portions of text, click at the beginning of the ...
mail merge, mult-line headings in Excel file	8/7/2008
Q: can an excel file with 2-line headings be used in a mail merge? for example row 1 contains merged ... A: Maybe. I haven't tried doing this, but I can suggest two steps that will make it more likely to ...
If commands with Drop Down menus	8/7/2008
Q: I built a form in Word and for the life of me cannot figure out how (or if it is even possible) to ... A: I tried referencing the bookmark just by name (not as a field). If I put quotes around the value it ...
If commands with Drop Down menus	8/7/2008
Q: I built a form in Word and for the life of me cannot figure out how (or if it is even possible) to ... A: This is definitely possible, and luckily in this particular situation you don't even need to use ...
Clarification on pictures not being visible in Word Docs	8/6/2008
Q: In reference to this posting you have already answered, I had a clarifying question. Date: ... A: I'm not clear from your description what you're seeing, but it sounds as if you're seeing an ...
"Auto Text" in Word.	8/6/2008
Q: I can no longer insert text with "AutoText" in Word. There is just a small grey square where Dear ... A: The usual reason for AutoText being unavailable is that you have saved a document or template as ...
Copy pages including Headers and Footers	8/5/2008
Q: I wish to copy pages including headers and footers from a one MS Word 2003 document to another. I ... A: How you approach this task will depend on what you are attempting to accomplish. 1. If you're ...
Word 2007 Chapter Headings	8/3/2008
Q: I am working on a document that needs to have chapter headings inside the Headers part. For each ... A: Well, first of all, you should not put the actual chapter heading (title) in the page header. It ...
Word 2003 Date in Reviewing Pane	7/31/2008
Q: From: Anand N Shastri, Mumbai, India. On: 31/7/2008 My PC is set to DD/MM/YY format of date, but ... A: I don't believe there's any way to remove the time information unless it is removed along with the ...
TOCs	7/30/2008
Q: I have a document for a manual with several chapters. It has a multi-page TOC (3 pages). How can I ... A: This is difficult. I usually format TOC 1 as "Keep with next" and then let the chips fall where they ...
Get rid of menu bar...get original toolbar back	7/30/2008
Q: "Hi. Ready to have a nervous breakdown or kill myself over this. Dont' know what I did but when I ... A: I know it can be traumatic to be suddenly thrust into a new environment, but I was greatly relieved ...
Word 2002	7/29/2008
Q: I am doing chapters. In the chapters I have figures. Chapter 1 would have figure 1.1 and figure 1.2. ... A: In order to use the "Include chapter number" feature, you must have auto numbering applied to one of ...
struggling with captions	7/29/2008
Q: I am using the usual insert -> reference -> caption to add captions to my document, which has ... A: On the contrary, as a reader I would find that numbering captions sequentially throughout a chapter ...
struggling with captions	7/29/2008
Q: I am using the usual insert -> reference -> caption to add captions to my document, which has ... A: I think Word is doing what you have asked it to do, which is to reflect the Level 4 heading; if ...
Recover Text Converter	7/29/2008
Q: I checked to be sure I had included the Recover Text Converter when I installed Office 2007 - ... A: I wasn't sure I had it, either, since the options are not in alphabetical order. Are you sure you ...
Opening New Documents	7/29/2008
Q: I hope I have not already sent this to you. I have Office 2004 and when I try to open a new Word ... A: I was afraid of that, as I have zero Mac experience. To clarify, the Folder Options dialog is in ...
Opening New Documents	7/29/2008
Q: I hope I have not already sent this to you. I have Office 2004 and when I try to open a new Word ... A: No, you hadn't previously sent it; my sympathies for your loss, which I'm sure is responsible for a ...
Forms in Word 2003: Protecting	7/25/2008
Q: In a form (.dot template) I wish to refine, the first page will be locked except for the data entry ... A: Unfortunately, forms protection does hamstring Word even in unprotected sections, making many of its ...
spell check	7/25/2008
Q: Recently i bought a new computer that has Vista home Premium on it. I don't have spell check on it. ... A: Spell check has never been included with any version of Windows. It has always been part of ...
Microsoft Word 03, endnotes	7/25/2008
Q: I am using Windows XP Home ed. I finished one document with many endnotes. I wanted them to be ... A: I assume you numbered those first ten notes with custom reference marks. My experience with such ...
"Freeze" list numbers in Word	7/22/2008
Q: Is there any way to "freeze" the auto numbers in a list or convert them to plain ol' text? A: Actually, there is, as follows: Press Alt+F11 to open the VBA Editor and Ctrl+G to get to the ...
microsoft word 2007	7/21/2008
Q: is it possible to remove words from the built in dictionary after you ask word to " ADD TO ... A: Absolutely! The dictionary is just a text file that can easily be edited. In Word 2007, go to Office ...
Header missing	7/18/2008
Q: My header is missing on even pages. Can't get into it unless I choose same header on all pages and ... A: It sounds as if you have (a) inserted the page numbers using Insert \| Page Numbers: Top of Page / ...
Numbered Heading Style with a custom picture	7/18/2008
Q: I can create a Bulleted Heading Style that uses a custom picture, and I can create a Numbered ... A: I don't believe there's a built-in way to do this even in Word 2007. The only workaround I can think ...
Word hyperlink copy paste	7/17/2008
Q: I saw your answer on how to do a copy/paste of a hyperlink. I open edit hyperlink, but I cannot ... A: In the Edit Hyperlink dialog, you can select the text in the Address box and Ctrl+C to copy it, or ...
Forms in Word	7/17/2008
Q: in regards to the previous question when tabbing out of the drop down list in word form it does ... A: My understanding is that, even if you have "Calculate on exit" checked in the Form Field Options, ...
Word Printing with Changes	7/17/2008
Q: I am using word 2002. I read the answer to a recent question re the printing of the changes list. I ... A: The option to use balloons or not is made on the Track Changes tab of Tools \| Options. There will ...
Word Printing with Changes	7/17/2008
Q: I am using word 2002. I read the answer to a recent question re the printing of the changes list. I ... A: I don't really understand your question. There are three options: 1. Document 2. Document with ...
Word mailmerge	7/17/2008
Q: I've just noticed that when I mail merge a letter/document to records in an Excel spreadsheet, the ... A: The default connection method used in Word 2003 (OLE DB) does not preserve number formatting in ...
Word 2007 section/printing question	7/16/2008
Q: I have a 200+ page document. There are seperate "chapters," but I didn't separate them into ... A: If the chapters are really supposed to start on an even page (unlikely), then insert an Even Page ...
single column endnote formatting	7/16/2008
Q: I would like take my endnotes and move them into one of the two columns of my document which is in ... A: Word doesn't provide a way to put footnotes to multi-column sections in a single column, though you ...
different footters in 2nd section	7/15/2008
Q: Madam, in my word document there are three sections section one - pages 10 [page no as 1/10 to ... A: Assuming you don't want to introduce additional section breaks (and assuming the difference is not ...
style separator and TOC	7/14/2008
Q: I have a problem similar to a problem that was previously submitted to you regarding numbering in ... A: This does sound like a show stopper, and I'm afraid I probably don't have much to offer since I ...
endnotes in a book with chapters	7/12/2008
Q: How do I put in endnote markers which start renumbering with each chapter in my book and then list ... A: Yes, if you want to restart numbering in each chapter, you'll need to insert section breaks between ...
Making lined paper on microsoft word 2007	7/11/2008
Q: My name is Alison and I have been wondering how to make your Blank paper into lined paper on The ... A: It's fairly easy to make blank lines; several ways to do it are explained at ...
Where did this page break come from and how can I get it to go away?	7/10/2008
Q: and thank you advance for any assistance that you can provide me. I'm writing a business plan and ... A: It's not entirely clear what you're doing here, but I gather that you're using Heading 2 (why not ...
endnotes in a book with chapters	7/10/2008
Q: How do I put in endnote markers which start renumbering with each chapter in my book and then list ... A: If you're creating chapters as separate files, then the endnotes are going to be at the end of the ...
Word 2007	7/10/2008
Q: I'm working on a document that somebody else in our firm created, and, due to different headings on ... A: There's a really good article on working with sections at ...
printing labels	7/9/2008
Q: Microsoft XP 2004. Suddenly having problems printing labels. It is printing over itself, resulting ... A: According Microsoft Office MVP Bob Buckland: It's a bug that is apparently related to an ...
Word 2003 Styles: Organizing, Moving and Controlling	7/8/2008
Q: I am frustrated by MS Word 2003 Formatting and Styles I need to take a Word file research paper and ... A: Valid and useful questions, and I'm glad that you are making the effort to use styles, which greatly ...
Letter Writing in Microsoft Word 2002	7/5/2008
Q: I would like to take a letter created with Word and be able to sort all its individual words into an ... A: The reason you're having trouble getting this across to me is that I've never seen this happen. I ...
Letter Writing in Microsoft Word 2002	7/4/2008
Q: I would like to take a letter created with Word and be able to sort all its individual words into an ... A: You'll want to do this on a copy of the letter. I'd suggest you copy/paste just the text of the body ...
Word 2007	7/4/2008
Q: We recently went to 2007 from 2003. I have two issues that I don't know where to begin. 1) I use ... A: I'm not sure how to answer question (1) because (a) in my limited testing using bullet points with ...
files converted from Word 2007	6/23/2008
Q: I am working on manuscript that was created in Word 2007 and converted to Word 2003. Everyplace I ... A: If it's intended to be reviewed, it's conceivable that it is protected for tracked changes (so that ...
files converted from Word 2007	6/23/2008
Q: I am working on manuscript that was created in Word 2007 and converted to Word 2003. Everyplace I ... A: That sounds very mysterious. But let's clarify: when you say it was "converted to Word 2003," do you ...
Pagination Problem	6/21/2008
Q: In 2000 I published a book of poems with a new pc and Win98. I was able to line up the poems to the ... A: Whenever you change operating systems, even if you are using the same software and the same printer, ...
Pagination Problem	6/21/2008
Q: In 2000 I published a book of poems with a new pc and Win98. I was able to line up the poems to the ... A: I think my article at http://sbarnhill.mvps.org/WordFAQs/BottomLine.htm will probably help you. ...
Don't print comments	6/19/2008
Q: Ms. Barnhill-- Ever since AllExperts introduced that business with one's getting a list of ... A: You don't say what version of Word you're using, but, assuming Word 2002 or 2003, when a document ...
Outline Lists	6/19/2008
Q: I'm working in Word 2003. I turned on the Number list and selected Outline list. The first level ... A: Is it really indenting or just inserting a tab character? You can tell by looking at the ruler and ...
Calculations in Tables	6/19/2008
Q: Can word calculate across multiple tables like in word Perfect? I have a older word perfect file ... A: AIUI, you don't have to link to Excel if you actually embed the sheet, though I suppose you do have ...
Mail Marge	6/18/2008
Q: I am using 2003 office. Is there any ways to mail merge two excel files? ANSWER: I think you are ... A: As stated in my bio, I really can't handle questions on complex merges, but, from your description, ...
Calculations in Tables	6/18/2008
Q: Can word calculate across multiple tables like in word Perfect? I have a older word perfect file ... A: Not really easily. When WordPerfect was integrating QuattroPro features, MS made the decision to ...
copy and paste	6/18/2008
Q: I have recently reinstall microsoft office 2000 and windows XP. My problem: I try to copy some txt ... A: It sounds as if you may be pasting text from a table (many Web pages are laid out using tables). The ...
extra empty lines in Merge document - MS word 2003	6/17/2008
Q: I am attempting to create a merge document. The file and have up to two groups of up to ten incoming ... A: The general answer to this is to put your line breaks inside the fields rather than outside; that ...
Bulleting, line breaks and Justifying Text	6/16/2008
Q: I am trying to write a business plan that well have indented bullets... After applying my first ... A: If your bulleted style is justified, then any line ending in a line break will be justified. There ...
Printing Error Message	6/13/2008
Q: When printing a mail merge document, I received an error message for some of the records. The ... A: Are you using an Excel data source? I have received error messages from Excel data sources when text ...
TOC position of page numbers	6/12/2008
Q: Using Office 2000: On a TOC is there any way to have the page numbers aligned left - i.e. appearing ... A: There are probably several ways to skin this cat, but here's how I would do it: 1. When editing is ...
Headers and Footers	6/11/2008
Q: I have written an essay and I need to number each page. I have gone into header and footer, but I do ... A: You can use the Insert Page Number button on the Header and Footer toolbar. See ...
Saving the changes in reviewing pane	6/11/2008
Q: Is there a way I can copy or save the changes (not for the document) that are displayed in my ... A: If you just want a printed list, select "List of markup" in the "Print what" box in the Print ...
page set up	6/11/2008
Q: I am having a terrible time keeping my page settings. I need to create "publishers acceptable" ... A: Files converted from WordPerfect often have unusual line spacing, so make sure the line spacing in ...
Mail Marge	6/11/2008
Q: I am using 2003 office. Is there any ways to mail merge two excel files? ANSWER: I think you are ... A: Let me emphasize that having a separate header file doesn't really profit you much: you can ...
Paste Options	6/11/2008
Q: Suzanne, About 6 months ago, I turned off the Paste Options button for a project. Since then I have ... A: Well, this is pretty much what I remembered from my brief experience of it (before I figured out how ...
Paste Options	6/11/2008
Q: Suzanne, About 6 months ago, I turned off the Paste Options button for a project. Since then I have ... A: Unfortunately, no. What version of Word do you have? And are you just not seeing the button at all ...
Paste Options	6/10/2008
Q: Suzanne, About 6 months ago, I turned off the Paste Options button for a project. Since then I have ... A: There have been some reports of Paste Options being quirky in Word 2007, but I'm guessing you might ...
Page Border Issue	6/10/2008
Q: I am formatting a paper and have placed a page border on each page. However, once I applied the ... A: Your document contains "markup" (comments or tracked changes), and Word is allowing margin space for ...
Mail Marge	6/10/2008
Q: I am using 2003 office. Is there any ways to mail merge two excel files? A: I think you are asking whether you can use two Excel files as data sources for the same mail merge, ...
page set up	6/9/2008
Q: I am having a terrible time keeping my page settings. I need to create "publishers acceptable" ... A: Either you're saving in a text (.txt) format that doesn't preserve formatting or something else is ...
Table AUTO-FILL	6/9/2008
Q: I'm a veteran WordPerfect user, and that program had the ability to fill in identical data all the ... A: You can apply numbering to a column by just selecting it and clicking the Numbering button, but the ...
Table AUTO-FILL	6/9/2008
Q: I'm a veteran WordPerfect user, and that program had the ability to fill in identical data all the ... A: Unfortunately, no, not unless you embed an Excel sheet in Word. What I usually do in such cases is ...
Text with (or instead of) menu icons	6/8/2008
Q: I use customized menu in Word 2000. I had to reinstall XP. I had no trouble making the new ... A: Open Tools \| Customize and right-click on a button you want to display text. Instead of Default ...
Grids with checkboxes??	6/6/2008
Q: Grid with checkboxes??? I need some sort of small grid where each section can be selected ... A: This is not going to be easy. You have a couple of choices for check boxes: 1. You can use check ...
Word paginates differently on different machines	6/6/2008
Q: I collaborate on Word documents with several other reviewers. We are all using Word 2003, and we are ... A: Although fonts can be an issue if there is any font substitution, the printer driver is a much more ...
formula in header	6/4/2008
Q: How do I put a formula in a header. I am making a standard order formula in word 2003, where I need ... A: There's not any built-in provision for doing this. It might be possible to do it with VBA (just ...
formula in header	6/2/2008
Q: How do I put a formula in a header. I am making a standard order formula in word 2003, where I need ... A: Apply a unique style (character or paragraph) to your formula field and use a StyleRef field in the ...
Microsoft Word 2003 Mail Merge	5/29/2008
Q: We are in the process of converting from Office 2000 to Office 2003. We merge Excel spreadsheets ... A: Anything I say will be a long shot and a very wild guess, but I would imagine that your bills use ...
word - graphic	5/29/2008
Q: I am trying to line a graphic down the left side of my page but I cannot get rid of the white space ... A: All printers have an irreducible minimum nonprintable area, required for paper handling. On inkjet ...
Inserted Picture Original File names	5/28/2008
Q: I have a large Word document with hundreds of inserted image files. My publisher needs the original ... A: Unfortunately, if the picture is embedded, none of the source information is stored in the Word ...
Excel Question	5/28/2008
Q: My question is regarding Mail Merging an excel spreadsheet with a Microsoft word document. I have a ... A: Recent versions of Word use a different method of connection with Excel (OLEDB rather than DDE) that ...
Hidden Word File	5/27/2008
Q: Suzanne, I have one Word file which disappeared from the listing in my Word Docs folder, but is ... A: AllExperts doesn't provide a mechanism for replying to comments, but since you asked a follow-up ...
11 x 17 Print	5/26/2008
Q: I see you have answered several questions about 11 x 17 printing so perhaps you can help me. I have ... A: If you have enabled "Mirror margins" (which is enabled automatically when you select "2 pages per ...
extracting selected value from dropdown list	5/26/2008
Q: I have a Word XP doc protected for forms, which includes a dropdown field. The form is functioning ... A: Formula fields can be fussy about spacing, so you may find that { = Dropdown1 } is required. It may ...
font and format of pasted text	5/23/2008
Q: Word is set up (default) to (1) insert a space (10-pt) after each paragraph. (2)use a font("theme" ... A: Darn! I was hoping that would work. I hadn't actually tested this myself but was following ...
font and format of pasted text	5/22/2008
Q: Word is set up (default) to (1) insert a space (10-pt) after each paragraph. (2)use a font("theme" ... A: I gather that you are using Word 2007, and I suspect that you want the formatting you were used to ...
Word 2003 and Word 2007	5/20/2008
Q: I have Word 2007 and sent a document to a person who has Word 2003, they can't open the file. What ... A: The polite thing for you to do is to save (a copy of) the document in Word 97-2003 format and resend ...
About Microsoft Word	5/20/2008
Q: While we type a Letter in word, we give the address and name of the company, but sometimes we want ... A: AFAIK, there is no built-in shortcut key for applying font color (aside from using Ctrl+D to open ...
Mac and Windows Word Formatting	5/16/2008
Q: I hope you can help me with my problem. I work on both a Mac and a Windows machine and use the same ... A: Do the actual margins change or just the line breaks? Any change in OS will also mean a change in ...
Placing a Header down the left hand or right hand side of page?	5/15/2008
Q: Love you site of information. I've been asked to help a user place a header running down the left ... A: Yes, the text should really be in a text box, probably with wrapping set to Square. For an example ...
"char" styles in Word 2002	5/15/2008
Q: I know how "char" styles are created and how to get rid of them (using a macro). I would like to ... A: Since I've been lucky enough to avoid "char" styles (and Word 2003 does make it harder to get them ...
Problems with fonts on Microsoft Office 2003	5/13/2008
Q: I am having issues with fonts on the MS Office 2003 program. The Times New Roman and Wingdings ... A: I'm trying to figure out how you could possibly NOT have these fonts, as they are Windows Core ...
Problems with fonts on Microsoft Office 2003	5/13/2008
Q: I am having issues with fonts on the MS Office 2003 program. The Times New Roman and Wingdings ... A: I'm afraid your question doesn't make any sense to me since Word can use only the fonts that are ...
Show only part of a caption in List of Figures	5/9/2008
Q: Our technical reports contain figure captions that are often more than 4-3 lines long. I've been ... A: There are a number of ways to approach this, all addressed to some extent at ...
Footers	5/9/2008
Q: How do I remove a footer form the last page of agreement A: If I understand you correctly, you want the footer to appear on every page but the last. Assuming ...
Disappearing Text in Microsoft Word Document	5/8/2008
Q: I'm using Word 2003 with Windows XP. I'm working on a 400 document and noticed that frequently the ... A: I can't give a definitive answer, but I can suggest a few avenues of investigation. First of all, a ...
Insert	5/7/2008
Q: I have tried for a few years to customize my Word documents with the Folder's name unsuccessfully. ... A: There's no way to do this automatically, but there are two things you can consider: 1. The full ...
Line break within a field	5/2/2008
Q: How can I insert a line break into an IF field? For example, I used ASK to get two values from the ... A: You just need to rethink the IF field; use this one: { IF address_line2 = "" "" "{ REF ...
Multi-page layout	4/30/2008
Q: Using MS Word 2003, I am putting together a 10 to 12-page document for Sunday mornings for our ... A: Word 2002 and above have a "Book fold" feature that can be used to create booklets, but you need to ...
Images within Mailmerge	4/30/2008
Q: I've successfully inserted images into a merge document (MS Word 2007). I want to know if it's ... A: The only way I know of to do this is to insert the image into a single-cell table with fixed row ...
Can't work directly with Index markers in Word 2007	4/29/2008
Q: In older versions of Word it was very easy to switch on the visibility of index markers, copy and ... A: There definitely seems to be something screwy here then, because I can definitely copy and paste XE ...
Can't work directly with Index markers in Word 2007	4/29/2008
Q: In older versions of Word it was very easy to switch on the visibility of index markers, copy and ... A: I'm not really sure why any of this would have changed. XE fields are formatted as Hidden text, so ...
WORD mailmerge	4/28/2008
Q: Suzanne. I am using WORD 2003 in an XP (SP2) context. I have a number of mailmerge files that ... A: One of the most frustrating things about mail merges is their inconsistent handling of dates. ...
New Computer needs Word macros	4/25/2008
Q: New computer has Word 2007, the old computer has Word 2002. Can you tell me how to get the macros ... A: Importing Normal.dot should go part of the way at least. The problem is that Word 2007 uses a new ...
Creating columns within a label	4/24/2008
Q: This may be such an obvious question, if so, I apologize in advance. I need to create labels and ... A: You can't have columns per se, no. Word creates labels as tables, and you can't have newspaper-style ...
Mailing Labels Not Lining Up!	4/23/2008
Q: My name is Sarah, and I work for a printing company. I often have people come in that want mailing ... A: I can't vouch for Word 2007, but I've had reasonably good results with labels in previous versions. ...
Indenting and spacing on Word	4/23/2008
Q: I am using MS word 2000 on a laptop. I am writing a book of about 400 pages and now need to indent ... A: The answer to your questions depends a lot on whether you are formatting a book or a manuscript. If ...
2003 Microsoft Word YE Business letter	4/22/2008
Q: So i am attempting to send out multiple letters to multiple clients. Is there a way to ... A: You may find the information you need in one of the following articles: How do I return the date of ...
Spell checker for MS Word-Forms	4/21/2008
Q: Barnhill, I urgently need to spell check a Form I use for my business. I do home inspections for ... A: See http://word.mvps.org/FAQs/MacrosVBA/SpellcheckProtectDoc.htm Note that this solution requires a ...
Page width and the ruler	4/21/2008
Q: I have a document (about 120 pages) prepared by someone else. They had it set up as Letter size ... A: You may want to disable the option to allow Letter/A4 resizing (Tools \| Options \| Print), but my ...
Need first 4 pages of front matter w/ NO pg numbers	4/20/2008
Q: I'm having a terrible time of it. On the last stretch of dissertation editing, and per the ... A: You don't delete page numbers in "pages" but in footers. You say you have "Different first page" ...
Need first 4 pages of front matter w/ NO pg numbers	4/20/2008
Q: I'm having a terrible time of it. On the last stretch of dissertation editing, and per the ... A: The general principles are outlined at ...
Extra spaces (returns) in footnotes	4/18/2008
Q: Ma'am, I am writing a very long paper using Word 2003 and am having a hard time getting the ... A: It sounds like you're approaching this correctly, but just to be sure: from Normal view you're going ...
normal.dot template	4/18/2008
Q: Word 2003 -- I've checked my normal.dot template & it is set up how I like it. When I open a new ... A: A very common problem with an extremely simple solution: see ...
Word formatting	4/17/2008
Q: In a page How can I split the text from top till the bottom in to 2 columns?For example, in left ... A: Format \| Columns. For more, see http://word.mvps.org/FAQs/Formatting/UsingColumns.htm. Note that if ...
MS Word 2003 Form Text Box	4/15/2008
Q: I created a Form with Text Box Fields. When I key data into the box, the bottom part of the letters ... A: When text is truncated, the usual explanation is that it is in a paragraph with Exact line spacing ...
Renumbering of Figures	4/15/2008
Q: Is there a way for for Word 2003 to automatically renumber a figure caption according to its order ... A: If you insert the captions using Insert \| Reference \| Caption, the numbers are inserted as SEQ ...
MS Word compile error autoexec	4/14/2008
Q: I am getting that compile error on autoexec when I start Word. I have MS Office from the year 2003 ... A: As I said before, you need to change the "Macros in" setting in Tools \| Macro \| Macros to see what ...
Styles	4/14/2008
Q: but am stumped with a problem with styles. I created a style template for a client and because we ... A: There are several possibilities, but let's start with "copied all the styles to my working ...
Typing Problems	4/14/2008
Q: I have been experiencing problems with typing for the last week in Word 2007 on Vista. The ... A: No, it's not (AFAIK) a known problem in Word (even Word 2007 on Vista). You say you have no problem ...
MS Word 2003	4/13/2008
Q: I hope you had a good vacation. I asked a question of someone else about the ProDocs Manager still ... A: If a toolbar, toolbar button, menu, or menu item is being added every time you start Word, then this ...
Word	4/11/2008
Q: I have created a 4 page document and I want to turn 2 of the pages upside down so I can print it A: There are various approaches depending on what you're trying to accomplish. If you're duplexing ...
cookbook	4/10/2008
Q: I am using Word 2002. I am trying to print a folded cookbook for my son's kindergarten class. It ... A: Are you using the "Book fold" choice under "Multiple pages" on the Margins tab of Page Setup? If ...
MS Word compile error autoexec	4/10/2008
Q: I am getting that compile error on autoexec when I start Word. I have MS Office from the year 2003 ... A: From the wording of your question, I suspect you've already looked at ...
Word normal template retains title properties info	4/10/2008
Q: This is the first time that I have used this web site so bear with me. I usually use Microsoft's ... A: Well, first of all, you should be aware that ordinary mortals can't create Normal.dot as you tried ...
Tables & Numbering	4/10/2008
Q: I recently asked you a question and found you and this site very helpful so I'm here at it again ... A: In general what you want is outline numbering, as described at ...
Underline not aligning correctly with the text	4/9/2008
Q: I have come across a problem at times with underlining. Sometimes I go to underline a sentence and ... A: I've never seen this problem before and can't imagine what would cause it, but one thing you might ...
Word 2003 does not open as it is saved	4/8/2008
Q: Usually I find these answers by Googling, or I just bear with it, but this particular one has me ... A: I'm not surprised that you're confused, as the issue of fonts in tables in versions before Word 2007 ...
Font lists in Word 2000	4/8/2008
Q: Is there a way to edit the font list so that the 3 or 4 fonts I use the most are always on the top ... A: Unfortunately, no, although you can clear the MRU list (by editing the Registry), the only way to ...
Word 2003 does not open as it is saved	4/7/2008
Q: Usually I find these answers by Googling, or I just bear with it, but this particular one has me ... A: Keep in mind that, as long as you have unaccepted changes, your document will never appear in final ...
Filenames	4/7/2008
Q: Is there any way to get rid of previously used file names. I am a teacher and some of my students ... A: Many users ask how to remove the names of deleted files from the MRU list at the bottom of the File ...
Removing a page...	3/15/2008
Q: I am trying to remove page 5 in a newsletter template - no luck. Can you please tell me how to do ... A: If this is a template you've downloaded from Office Online, it's likely that it's been created using ...
PRO DOCS MANAGER PROGRAM	3/14/2008
Q: I'm confused as to Word Add-Ins only because I have searched for PRO DOCS - PRO DOCS MANAGER or ... A: I assure you that if you have Pro Docs on the menu bar, then some add-in is putting it there. I ...
Insert document	3/14/2008
Q: I have a word document that is a written report of a database I have created for my ICT a-level. I ... A: It appears to me that what you want to insert is actually a facsimile of your user guide, and for ...
Labels	3/13/2008
Q: When I do a mail merge and print labels in word, it is skipping the first label. Is this something ... A: It could be that you have a «Next Record» field in the first label on the sheet. This field should ...
MSWord 2007	3/12/2008
Q: I'm familiar with older Word releases but 2007 confronts me with some annoying differences. There ... A: You've probably used Word 2007 more than I have, though I do at least finally have it installed. F1 ...
Field Code Limit in Word 2000	3/12/2008
Q: I have a lengthy document that has a TOC and an Index. In one of the sections of the TOC I realized ... A: I guess I'm a little confused. XE fields are used to generate the index. If you are generating the ...
Word 2002 table calculating form	3/11/2008
Q: If QR'd (a5) is 4 and ERRORs (b5) is 2, I need ACCURACY % (c5) to be 50%. How do I put this ... A: Ah, I understand. If this is a protected form, then each form field will have a bookmark, and you ...
Word 2002 table calculating form	3/11/2008
Q: If QR'd (a5) is 4 and ERRORs (b5) is 2, I need ACCURACY % (c5) to be 50%. How do I put this ... A: In the Word Help topic "Examples of IF fields," one example for multiple conditions is this one: { ...
Spanish Accent Marks	3/8/2008
Q: I am using a Dell Inspiron E1505 and have been asked by my Parish to do some Petition typing in ... A: The Alt+0xxx combinations work only with the numbers on the numeric keypad (not the ones on the top ...
Paragraph symbol in header	3/7/2008
Q: I'm using Word 2007 for Windows. I realize that it's normal for the header and footer of the ... A: There is no paragraph symbol in the header/footer until you insert text there. Once you have done ...
Updating references to figures as I am updating my text	3/6/2008
Q: I am writing my PhD thesis in Word 2003 and it is about 7 chapters. When I add a picture in the text ... A: To do this, use Insert \| Reference \| Cross-reference to insert a cross-reference to the figure ...
IME for Japanese for Word 2003	3/6/2008
Q: I have downloaded the imejpn.exe from the Microsoft Website, yet when I click it to install if gives ... A: I'm afraid I'm not going to be able to help much, as this is really a Windows issue rather than a ...
Styles	3/4/2008
Q: So are headers 1, 2, 3 etc built in.. what if you wanted txt to be a header..but wanted to change ... A: For general information on styles, see http://www.microsoft.com/office/using/column14.asp and ...
Installing Word 2000 w Word 2003 on system	3/3/2008
Q: I have a 2000 version of ACT! that will work with MS Word 2000 but not Word 2003. I tried. I already ... A: More than one version of Word can exist on the same computer, with certain limitations. When you ...
creating a form/template	3/3/2008
Q: I have created a template/form with fill ins. I have locked the document. But, If someone filling ... A: The solution used by most forms designers is to put the text form fields in table cells. The table ...
Fieldcodes	3/2/2008
Q: Suzanne, I am creating documents in Word 2003 which may be opened by users of eg Word 2000. In the ... A: Is it possible that someone has typed in the field code as plain text and possibly even replaced the ...
Fieldcodes	3/2/2008
Q: Suzanne, I am creating documents in Word 2003 which may be opened by users of eg Word 2000. In the ... A: This has nothing to do with Word version but rather with the display settings on a given user's ...
auto numbers	2/29/2008
Q: spoke yesterday regarding sequentially numbered documents ie invoices in Microsoft word I need the ... A: I'm afraid I can't provide any further help, as I did not write the macro and have no VBA expertise, ...
Word 2003 merge fields	2/28/2008
Q: I am currently working at an office where some documents have been "standardized". There are ... A: The easiest way to swap columns and rows is to paste the table into Excel. In Excel, select the data ...
Merge Mail	2/27/2008
Q: I have a database with first, last, address, city, e-mail, birthday as fields. I am trying to create ... A: Word has built-in tools to suppress a field if it is blank, but by putting "N/A" in the field, ...
Word 2003 merge fields	2/27/2008
Q: I am currently working at an office where some documents have been "standardized". There are ... A: You could certainly do a merge with just one record. The easiest way to set up a data source in this ...
Word 2003 merge fields	2/27/2008
Q: I am currently working at an office where some documents have been "standardized". There are ... A: The strong likelihood is that the document was originally created in WordPerfect as a "keyboard ...
Word merge fields	2/27/2008
Q: I'm using an IF field in a Word merge document to supress blank fields, but it does nothing, i.e., ... A: Your field syntax needs to be: { IF { MERGEFIELD Address2 } <> "" "{ MERGEFIELD Address2 } " "" }{ ...
using advanced features of graphics	2/26/2008
Q: how've you been? I use Word 2003. I want to use graphics in my document but the advanced features ... A: As long as your graphic is In Line With Text, none of these Advanced options have any effect. They ...
Query regarding Header and Footer	2/26/2008
Q: I am using Ms-Word I am a beginner in the world of template designing. I would like to have your ... A: Headers and footers are a section property, so they are stored in the section break (or the last ...
WORD ERROR	2/25/2008
Q: I copied the question I have been having with one of the other Experts, I havent been able to get ... A: You don't say whether you are able to open Word documents if you start Word first. If the problem is ...
Mergefields within a table	2/21/2008
Q: I'm having trouble with a word mail merge- I'm using If.. then.. else to changetext in a table ... A: I'm not sure. The usual way to create a line or paragraph conditionally is to include the line break ...
Imbeded picture are not visible in Word docs	2/20/2008
Q: I have received some word docs from someone at a different division. He received them from a ... A: It sounds as if you may be seeing the field code. Press Alt+F9 and see if that makes a difference. ...
headers and footers	2/20/2008
Q: Ihave a document with the first page in the land scape orientation and the second page in the ... A: Well, if I understand you correctly, your header and footer aren't really upside-down or reversed; ...
2003 MS Word Exits upon clsing a file	2/17/2008
Q: I am running Windows XP Pro with MS Office Suite 2003. When using MS Word 2003 and I have only one ... A: If you have just one document open, you should have two X buttons, the big red one on the title bar ...
copy and paste	2/16/2008
Q: When I copy (text, url or pictures), the paste function always brings up a little icon instead of ... A: What happens when you open Word in Safe Mode (by holding down the Ctrl key while starting or by ...
copy and paste	2/16/2008
Q: When I copy (text, url or pictures), the paste function always brings up a little icon instead of ... A: Okay, let's back up a bit then and see what it is that you're pasting. Is this material from online, ...
copy and paste	2/16/2008
Q: When I copy (text, url or pictures), the paste function always brings up a little icon instead of ... A: You don't say what version of Word you're using or whether you have Word open when you copy. There ...
Microsoft Office 2003	2/15/2008
Q: For some reason, when I go to print an Excel, Word or Access file, the print on Print Preview is ... A: I'm not sure if this is the same problem or not, but one that is often reported is Word stacking all ...
Microsoft Word	2/14/2008
Q: "I sit down at my computer and try to use Word and it will not fully open, it stops just before the ... A: I'm afraid those error codes don't tell me anything much, but the fact that they reference a Temp ...
Microsoft Word	2/14/2008
Q: "I sit down at my computer and try to use Word and it will not fully open, it stops just before the ... A: The article at http://word.mvps.org/FAQs/AppErrors/BlankDocNotBlank.htm explains how to find ...
Microsoft Word	2/13/2008
Q: "I sit down at my computer and try to use Word and it will not fully open, it stops just before the ... A: See the article at http://word.mvps.org/FAQs/AppErrors/ProbsOpeningWord.htm Try everything ...
word, word pad	2/13/2008
Q: Everytime I save a document in word (2003). When I re-open, it opens in word pad. What am I doing ... A: You're not doing anything wrong. Windows has just gotten confused about which program should be used ...
column default	2/13/2008
Q: My Microsoft Word 2003 has gone to a 3 column default. I must change each new document to 1 column ... A: In order to change the defaults, you must change Normal.dot, which is the template used for a New ...
Normal.dot in 2003 and 2007	2/12/2008
Q: I have normal.dot for 2000 Word. I am trying to share this file with two other people who have Word ... A: In Windows XP, Normal.dot is a hidden file and can be found only if you have Windows set to display ...
column default	2/12/2008
Q: My Microsoft Word 2003 has gone to a 3 column default. I must change each new document to 1 column ... A: Follow the instructions in the article at http://word.mvps.org/FAQs/AppErrors/BlankDocNotBlank.htm ...
MS Word 2007-Index field codes	2/8/2008
Q: Suzanne, I created a document in Word 2003, converted it to 2007. As I was moving around in the ... A: I'm not sure why Word gets obstinate this way, but the solution lies in an understanding of what the ...
suppressing blank lines, etc.	2/8/2008
Q: I am having complications with finding out how to complete two actions in a merge letter using ... A: I made the erroneous assumption that you already had IF fields in place. You cannot copy and paste a ...
suppressing blank lines, etc.	2/7/2008
Q: I am having complications with finding out how to complete two actions in a merge letter using ... A: Assuming you are using an IF field to test for the presence of data in a given field, then the ...
making labels using word 2007	2/7/2008
Q: I am new to word 2007 and need to make mailing labels for my business. So far I have downloaded ... A: What you are describing is a mail merge. I think you'll find the article at ...
blank line from an IF statement in a merge field	2/6/2008
Q: Have looked at other questions and answers and tried to fix with no success. Am using Microsoft ... A: This is quite simple to do but a little tricky to describe and especially to illustrate, but here's ...
diacritical marks in Word	2/4/2008
Q: when type Blase (a person's last name) the accent mark appears above the "e" by default. Is there a ... A: Without questioning why your friend is named "Blase" (a French word meaning "bored") when perhaps ...
Microsoft Word 2002	2/4/2008
Q: Starting today, when I open Page Set-up, the sizes on header, footer, left , right is changed to ... A: There are two parts to this answer: 1. If what you're seeing is really points, you can change the ...
Word 2007 Custom dictionary -- can't add words	2/3/2008
Q: I recently migrated to Word 2007. I imported by custom.dic from a previous version of Word. I find ... A: The most common reason for being unable to add a word to the dictionary is that the dictionary is ...
Automation for copying data into a table	2/2/2008
Q: I have a database(word) with 5000 companies and its addresses in a table. To begin with, I use only ... A: If I'm understanding you correctly, you already have a table, and it appears that you are selecting ...
protected word file the email link broken	2/1/2008
Q: I have a word document. There is a link to mailto in side the file. Before protected the file, I am ... A: As you have seen, hyperlinks don't work in protected documents. There is a workaround at ...
Word 2000 Form Field Locked	1/31/2008
Q: I'm using a form in Word 2000 with text form fields. My supervisor can't access the form field, but ... A: Your supervisor has field codes displayed, and they can't be toggled from within a protected form. ...
Word 2002 lock form buttom doesn't	1/31/2008
Q: I created a document at work and am trying to work on it at home, where I just upgraded to Office ... A: I'm really sorry I can't help. This just seems so strange. I assume you're not inadvertently ...
MS Word Mailmerge	1/31/2008
Q: I am trying to mail merge about 8,000 records in MS Excel into email messages through MS Word. ... A: I don't have any personal experience with this kind of merge, though I know it's a more complex one ...
Mailmerge entry	1/30/2008
Q: Is there a way to copy an entry in mailmerge? I need to make a revision but want to keep a copy of ... A: The only way I can think of to do this is to save a copy of the data source, and I'm not sure how ...
Mailmerge entry	1/30/2008
Q: Is there a way to copy an entry in mailmerge? I need to make a revision but want to keep a copy of ... A: There may well be a way to do what you ask, but I don't understand what it is that you're asking. ...
Textbox	1/30/2008
Q: Is it possible to make a table inside a textbox and "anchor" all the continents in there so that I ... A: I'm not sure I understand the question. It is certainly possible to put a table (or any other kind ...
header	1/29/2008
Q: I have Word 2003. How do I create a header in which the header only appears on the first page? ... A: The short answer is that you check the box for "Different first page" on the Layout tab of Page ...
delete line Word automatically creates	1/28/2008
Q: I'm sure the answer is so simple... but how? When you hold shift + ____ & then Word automatically ... A: You seem to be heading in the right direction. As my article at ...
Word Form text field	1/28/2008
Q: I am trying to replicate a form that has a fill in text field made up of 'comb' cells/boxes that ... A: Although it would be possible to do this, I suppose, by creating small boxes (by applying a border ...
Word 2007 - making labels	1/27/2008
Q: Word 2007 is making me crazy. Another example of its denseness is now plaguing me. I need to make ... A: Although I don't have any experience with or expertise in Word 2007 (as stated in my bio), I think ...
Word 2002 lock form buttom doesn't	1/27/2008
Q: I created a document at work and am trying to work on it at home, where I just upgraded to Office ... A: The behavior of Word was changed in Word 2002. If you use the padlock button on the Forms toolbar ...
Word 2003 vs. 2007	1/27/2008
Q: I am running XP, and have Word2000 or 2003?? I'm making signs for a convention, and I've used the ... A: If you are in Web Layout view (which you must be to see a "background"), then you don't get the ...
Word 2003	1/27/2008
Q: I have this program at work and recently, my boss wanted the letter to show the date it was ... A: I really do think you need to investigate why your function keys don't work because many of Word's ...
Word 2003	1/27/2008
Q: I have this program at work and recently, my boss wanted the letter to show the date it was ... A: All the things you are describing are fields. The email address, because it has been automatically ...
Word 2003 vs. 2007	1/27/2008
Q: I am running XP, and have Word2000 or 2003?? I'm making signs for a convention, and I've used the ... A: If you add a background color as part of the document itself, then it should be included when you ...
TOC	1/25/2008
Q: I have a generated TOC. I changed the format (moved tabs, added hanging indents) but the changes do ... A: Whenever you update a field, its default formatting is restored, which means that the TOC styles are ...
Importing into Autocorrect	1/25/2008
Q: Can any type of file be imported into the autocorrect function? I wanted to see if I could import ... A: Sort of. There is a macro that you can download from ...
new document numbering	1/25/2008
Q: I am using Word 2003 as a part of the Office Professional package, running on XP professional. I've ... A: Follow-up: I've asked my fellow Word MVPs, and no one seems to have any ideas about this problem ...
Mastering Merge Fields	1/24/2008
Q: You were such a huge help to me, I am wondering if there are any books that I can purchase to help ... A: I don't have any familiarity with any books about Word, but I can suggest some Web sites that offer ...
Merge Fields with IF BLANK	1/23/2008
Q: I am using Word 2003. I am trying to merge fields to a Word Postcard for a Little League mailing ... A: Are you typing the information in or using the Insert Merge Field button to insert the fields? If ...
word	1/23/2008
Q: I know this should be simple. I am sending invitations and would like to print the addresses on ... A: If you have many envelopes to type, you need a mail merge. If you've never done a mail merge, you ...
simple mailing labels	1/23/2008
Q: Directions are too complicated for me - how do I create a list of 100 or so names/addresses and ... A: See http://www.gmayor.com/mail_merge_labels_with_word_xp.htm for the short course. For background, ...
word	1/22/2008
Q: I have one letter that needs to be addressed to 100 people, but would like it to appear as a ... A: What you are describing is a mail merge. The following articles may be helpful to you. They apply to ...
keys printing unwanted foreign accents	1/22/2008
Q: My keyboard will not print certain punctuation in MS Word 2007. When I type / or ?, the letter E ... A: It would appear, then, that this may be a keyboard issue. Can you test with a different keyboard? It ...
keys printing unwanted foreign accents	1/22/2008
Q: My keyboard will not print certain punctuation in MS Word 2007. When I type / or ?, the letter E ... A: You have enabled an international keyboard layout and need English (US) or English (UK). The ...
calculations using	1/22/2008
Q: Running word97 on XP Home, SR4; I have created the following "set" fields in a mailmerge doc: SET ... A: Again, I'm ignorant about this specific syntax, but if you use the Insert Merge Field button to ...
Merge Fields with IF BLANK	1/22/2008
Q: I am using Word 2003. I am trying to merge fields to a Word Postcard for a Little League mailing ... A: From your description, it would appear that you have already figured out how to print the first name ...
Forms in Word 2003	1/22/2008
Q: I want to include forms as part of a lease agreement document. Is there a way that I can make the ... A: People usually restrict the size of a text form field by putting it in a table cell (it can be ...
calculations using	1/21/2008
Q: Running word97 on XP Home, SR4; I have created the following "set" fields in a mailmerge doc: SET ... A: I'm sorry. This was my misunderstanding, as a result of unfamiliarity with SET fields. It appears ...
calculations using "field" statements	1/21/2008
Q: Running word97 on XP Home, SR4; I have created the following "set" fields in a mailmerge doc: SET ... A: You can use anything you want, including merge fields, as the TrueText and FalseText in an IF field. ...
Can only Save As Html	1/21/2008
Q: I made a Word Template for a client and emailed it to him. He says that he can only save it as html. ... A: A few questions: 1. Is the template a *.dot file? 2. Did you send it as an attachment (not in the ...
Word 2007 Headers	1/21/2008
Q: How can I set up my second page header to automatically bring in the addressee from the first page? ... A: The way that I would probably do this is with a StyleRef field. To use it you would need to apply a ...
default font size	1/20/2008
Q: In WORD 2003: The upper end of the default font sizes are 36 point, 48 pt, & 72 pt. I frequently ... A: No, there is no way to add sizes to the Font Size list, but if the sizes you often need are 60, 100, ...
Word Mailing Label	1/20/2008
Q: I have created a mailing label in Avery 5163 format, and my boss wants to print it on Avery 5160 ... A: Unfortunately, there is no way to just switch label formats. How you proceed depends on what you ...
cannot one click open word anymore	1/20/2008
Q: I have new laptop with office 2007 and desktop with office 2003. Created doc in 2007 and did not ... A: I suspect you just need to "reregister" Word, that is, reestablish the correct file associations in ...
Acrobat 7 and Word	1/19/2008
Q: I have read that Acrobat 7 interferes with Word. Can you tell me if this applies to Acrobat 7 Pro as ... A: Responding to your comment: The link does work, but many users report that links in these posts ...
Works-Word Compatibility	1/18/2008
Q: I just recently got Microsoft Word after using Works for the past 5 years. I tested the ... A: Various versions of Word provide converters for various versions of Works documents, but the ...
Protected Form fields.	1/18/2008
Q: I need to insert drop down menus in a Word 2003 document, which I have no problem doing. However, ... A: I did warn you that you have to follow the directions very carefully. In order to get just a ...
Protected Form fields.	1/17/2008
Q: I need to insert drop down menus in a Word 2003 document, which I have no problem doing. However, ... A: If you insert section breaks to separate the areas to be protected and those to be left unprotected, ...
FORMS toolbar in Word 2007	1/17/2008
Q: I recently moved to Microsoft Word 2007 (from Word XP). I am looking for "Forms" toolbar with which ... A: The Forms toolbar is considered a "legacy tool." In order to access it you have to elect to display ...
undoing "read only"	1/17/2008
Q: I am running Windows X-P on a Compaq 6450NX C.P.U. with Cox high speed internet service. I recently ... A: If you backed the files up to a CD and restored them from the CD, then they're marked Read Only ...
Printing TOC in Word	1/17/2008
Q: I have a word document, which the first 10 pages consists of tha Table of contents, includes that of ... A: When a document contains more than one section (as yours does), and especially if the numbering ...
Multi-language spell check?	1/16/2008
Q: I should warn you first that I'm using MSWord on a Mac (X.3.9). But even if you know the answer to ... A: You can apply a character style to a given word to format it as a given language, but unless you ...
Macros in Word 2003	1/16/2008
Q: I am trying to create a simple macro which will open an existing file. It will allow me to create ... A: As indicated in my bio, I have no expertise in VBA, but I would imagine that the file path is not ...
Hyperlinks won't open in Word 2003	1/16/2008
Q: This past weekend I deleted all of my Office 2000 suite and downloaded the entire Office 2003 suite ... A: This is a very common problem, and the consensus solution seems to be found in the Microsoft ...
Form Field Issue	1/14/2008
Q: I'm trying to complete a six page questionnaire. I'm comfortable with using the form field tool bar ... A: Most people set up forms as tables, borderless except for any lines they want under the form fields, ...
Microsoft Word Mail Merge	1/14/2008
Q: I have a mail merge document that merges a 5 digit number from excel into a word file. Sometimes ... A: There are two ways to approach this: 1. You can use DDE instead of OLEDB as the connection method. ...
deletion of documnets	1/14/2008
Q: How do I delete the listing of documents on the right side of my screen. I have deleted them from ... A: There isn't any way to delete them directly from the task pane, but you can delete them from the ...
If Statement in Word 2003	1/11/2008
Q: I have created a form but require to auto fill a text field based on the value of a drop down list ... A: Follow-up: I saw your comment, and I'm glad you finally got this working, but I could not reproduce ...
If Statement in Word 2003	1/11/2008
Q: I have created a form but require to auto fill a text field based on the value of a drop down list ... A: I don't know what to say. I tested it with "apples," "pears," and "peaches" in the dropdown and ...
If Statement in Word 2003	1/11/2008
Q: I have created a form but require to auto fill a text field based on the value of a drop down list ... A: First of all, make sure that you have "Calculate on exit" checked in Dropdown1, and be aware that ...
holding tracking changes	1/11/2008
Q: I am working with 2 documents. The main document has text and tables and i am making changes with ... A: There's a trick to retaining tracked changes in copied text, and it's explained at ...
Microsoft Office Licensing	1/10/2008
Q: I am a graduate student and also a small business owner. I use my Win XP Pro desktop and laptops for ... A: I'm not going to attempt to give you an authoritative answer. Office licensing is such a tangled and ...
How to add some space between header and page border?	1/10/2008
Q: How to add some space between header and page border? I have a line to indicate the page top edge. ... A: Apply a bottom border to the header paragraph. In the Borders and Shading dialog, click Options... ...
autocorrect in Word 2007	1/10/2008
Q: Hullo Suzanne and thanks for reading this. I am trying to get the letter 'i' to type as a capital ... A: Although I'm not using Word 2007 yet, I have no reason to think that AutoCorrect behaves any ...
Word document changing formatting for top and bottom margins	1/10/2008
Q: You sent me a reply that there was an answer but when I click the link or copy and paste the URL I ... A: The link to http://sbarnhill.mvps.org/WordFAQs/WhiteSpace.htm works perfectly all right for me, but ...
How to add some space between header and page border?	1/9/2008
Q: How to add some space between header and page border? I have a line to indicate the page top edge. ... A: Your second sentence doesn't seem to make much sense in the context of the first, but see ...
Frustrating header control	1/9/2008
Q: I use Word documents that have a fax cover, letterhead on the next page and on each subsequent page ... A: In section 2, check the box for "Different first page" on the Layout tab of Page Setup. That will ...
Problem with Find and Replace	1/9/2008
Q: I have a document with lots of tables in it, all separated by two paragraph marks. I wanted to ... A: This is one of those things that should work, of course. I imagine you've already examined the ...
Mailmerge Date Format	1/9/2008
Q: I am using Office 2003 and XP Pro. I am endeavouring to insert a date into a mail merge document ... A: Although I don't have any experience with merging from Access, I imagine that some of the issues ...
word	1/8/2008
Q: Is word and wordpad compatible? ANSWER: To some extent. You can open Word documents in WordPad ... A: WordPad is really outside my area of expertise, but it seems that you can use Ctrl+A to select the ...
Size of file increases dramaticaly	1/7/2008
Q: I have a a Word document where the file size increase dramatically. The final form will be printed ... A: An image in the document header should be attached only once, so I don't see it as a likely cause of ...
Form Fields in Word	1/6/2008
Q: UGH! I have been trying to create a simple form, and want to have drop down fields for easy entry on ... A: I don't understand what you mean by "bookmarks." Are you changing the bookmarks of the form fields ...
Adding Quotes in IF Stmt during Mail Merge	1/4/2008
Q: Tring to create a letter that has three different results based on the data fields. During the ... A: This is always a problem with IF and other fields that require quoted arguments. Word reads the ...
Style changing for no apparent reason	1/4/2008
Q: In our documents (since moving to XP) sometimes the whole document will change to 18pt spacing and ... A: Your problem description is not entirely clear, so I can't be sure whether this is happening ...
footnote	1/3/2008
Q: I need to put in specific, non-sequential footnote numbers in a Word doc. For example, the first ... A: In this case, given that the number will not change (does not need to update when you insert other ...
IF Statement	1/2/2008
Q: I am attempting to create a fill-form. After completing the fields Client1, Client2 I am attempting ... A: Although you've posted a comment rather than a follow-up question, I'll try to answer. Protect the ...
IF Statement	1/2/2008
Q: I am attempting to create a fill-form. After completing the fields Client1, Client2 I am attempting ... A: I worked with this, and I think the problem is that an empty form field is not blank. By default, it ...
footnote	1/2/2008
Q: I need to put in specific, non-sequential footnote numbers in a Word doc. For example, the first ... A: I suspect you're referencing a numbered list of references. If so, you can find instructions at ...
Word Table Cells	12/28/2007
Q: In a table cell sometimes there is a paragraph mark (^p) just before the table cell marker, (the ... A: Unfortunately, Word doesn't provide any way to search for the end-of-cell marker, so there's no ...
Bullet	12/27/2007
Q: Can we create our own bullet in Microsoft Word 2003? And if can, how we do so? TQ A: Sort of. In the Format \| Bullets and Numbering dialog, on the Bulleted tab, click Customize... Click ...
Tips	12/26/2007
Q: I'm using Word 2003, is there any tips which will come in handy when using Word? TQ A: This is really too general a question to answer satisfactorily, but you will find many helpful tips ...
how to get my blank documents tg\o my desktop	12/24/2007
Q: I an learning how to use my new laptop. need to know how to compose a document. I also what on my ... A: The Desktop is not a good place to store documents, but perhaps what you are asking is how to put a ...
MS Word	12/20/2007
Q: Suzanne, Thank you for taking my question. Is there a tool in Word or an adjunct application that ... A: There's really no "royal road" to indexing. I assume you're trying to create a sort of concordance ...
Footers	12/19/2007
Q: I would like the footer to match my file save name. How can I do this. A: If this is Word 2003 or earlier, insert the "Filename" or "Filename and path" AutoText entry from ...
Track changes history	12/17/2007
Q: I wanted Word's track changes to keep track of changes made to a doc with a red line to the left and ... A: Unfortunately, numbering in a document will never be correct until tracked changes are accepted. ...
blank screen tips	12/17/2007
Q: I use Microsoft Word 2000. In documents that were always fine and new documents - all written with ... A: I don't think I've ever seen a report of this particular issue. There are problems with the popup ...
Word 2000 - Com add-ins	12/16/2007
Q: I am using Omnipage 16’s Direct OCR to import scanned material and files into Word 2000. Direct OCR ... A: Provided they're just left over and are not added at startup, you can remove them from the menu in ...
footnote/endnote conversion in Word 97	12/15/2007
Q: the "convert" button is greyed out and won't let me convert endnotes to footnotes. other footnote ... A: In that case I'm stumped. Do you see the same problem in a new document? What happens if you create ...
footnote/endnote conversion in Word 97	12/14/2007
Q: the "convert" button is greyed out and won't let me convert endnotes to footnotes. other footnote ... A: I guess the first question to consider is whether you actually have endnotes. When you are in Page ...
cross reference vs hyperlinks	12/13/2007
Q: I'm using links within a document to point to the appendices. I'm not sure whether I should use ... A: Although it is possible to make cross-references look like hyperlinks, it's not easy; Word ...
Combining endnote references	12/12/2007
Q: Some other word processing packages will automatically reformat adjacent references, so that they ... A: No, there's no automatic way to do it, but it can certainly be done. Insert the footnotes as ...
Word 2007	12/5/2007
Q: Microsoft word 2007 Using Word 2007, when I finish a sentence with a period and press enter it ... A: When you press Enter you are beginning a new paragraph. If you want a new line without a new ...
Outlook contacts/Microsoft Word	12/4/2007
Q: A long time ago when I was working in DC. Users would call to see if we could fix their ... A: Assuming that your list, whether exported as a CSV file or just copy/pasted from the To: field, is a ...
scanned word document & problems with format	12/3/2007
Q: I have scanned a document into word. Unfortunately each page is laid on top of the previous one on ... A: As I'm sure you're aware, you've scanned the document as a series of pictures (not editable text). ...
mirror margins	11/30/2007
Q: I prepare financial statements in Word 2003, the pages range from 8-1/2 by 11 to 11 x 17 in one ... A: I'm guessing it's defaulting to "Mirror margins" just to ensure that a "Next page" break will be ...
mail merge mistake...	11/28/2007
Q: but I made a mistake. These recipients are on my spreadsheet in Excel, but they are NOT showing up ... A: Any answer is going to be a shot in the dark, but a couple of things that occurred to me as ...
page [section] of pages[section]	11/28/2007
Q: I inserted section break in a word document and then inserted footer Page no. of Section of ... A: If you've already discovered the SectionPages field, then you've done the hard part (the Y); to get ...
Document Classification	11/28/2007
Q: Is it possible to ensure that while closing a MS Word document, the document classification (Public, ... A: Part of the solution is relatively easy: you can define a custom document property for the ...
Scrolling	11/27/2007
Q: When I scroll through a document in word, sometimes my sentences repeat themselves. How can I fix ... A: I assume this is just a display issue? That is, the text isn't actually repeated and doesn't print ...
Mail merge using Word & Excel 2003	11/26/2007
Q: I use mail merge successfully but I am confused about the following... When I open my Word ... A: I think what may make the difference here is the linking method. If your mail merge main document is ...
drop down index	11/25/2007
Q: I hope you can help. A friend of mine has a two column drop down menu that comes up when they start ... A: I would imagine that the template the friend is using has a UserForm that collects the information ...
Word pop up text prompt	11/22/2007
Q: Im pretty good at word, but am a little stumpted at the moment. We are trying to create a document ... A: A FILLIN field should be prompting you with a message box without your having to do anything. You ...
hyphens as typos	11/21/2007
Q: I'm a subtitler by trade and have avoided MS Word for years because of one quirk that I cannot seem ... A: If Google has found only one other person with the problem, it could be that it is not a common one. ...
Formatting page numbers differently in Word document	11/20/2007
Q: I'm working on a document in Word 2k3 that has 5 appendices (labeled as A-E) that follow the main ... A: Word doesn't offer any way to do exactly what you ask. You can certainly number the appendixes A-1, ...
MS Word Table Issue	11/16/2007
Q: While I was working in a Word table, several "symbols" seemed to just appear throughout the table: ... A: Not to worry: you're just seeing nonprinting characters! For an explanation of how to dismiss them ...
Finding and or replacing text in headers	11/15/2007
Q: Is it possible to search a directory of word documents and "search & replace" text in a DOCUMENT ... A: Yes, this is possible. There are several articles on the subject: ...
booklet making with different page numbering?	11/14/2007
Q: I am confused on how to make a booklet flow with different page numbering (If it is even possible in ... A: Although Word 2002 and 2003 have a "Book fold" choice that would automate this layout, you can also ...
Semi-protecting a document	11/14/2007
Q: I have made a document as a background for all our buisness letters. It has a photo banner at the ... A: The appropriate way to do this is to put these items in the document header and footer. A watermark ...
Icon of embedded pdf file is not visible	11/13/2007
Q: I have the following problem. When I try to put a pdf file into a Word document as a link (Insert -> ... A: In that case I don't really have any experience with this situation. The only thing that occurs to ...
Textboxes and Frames - Follow-up	11/13/2007
Q: This is a follow-up to your 1/11/2006 question regarding text boxes and frames. I was able to ... A: Once the text boxes are converted to frames, you can use Ctrl+A, Ctrl+Q to remove them (assuming ...
Permanent different font color in Word	11/9/2007
Q: Ordinarily I do my writing/editing with Track Changes but currently have a client who hates it and ... A: I'm not sure I understand the question. Using Track Changes you can assign a color for insertions ...
blank spaces/lines when mail merging	11/9/2007
Q: how are you? We've "spoken" before. I value your help. Using Word 2003, I have an Excel database ... A: If this is the actual data then I would strongly advise using a single column in Excel for all the ...
Microsoft word	11/9/2007
Q: Is microsoft word exactly the same in win xp pro as it is in home. Certain things I am having ... A: Provided you are using the same version of Word/Office on both OSes, the application itself should ...
blank spaces/lines when mail merging	11/9/2007
Q: how are you? We've "spoken" before. I value your help. Using Word 2003, I have an Excel database ... A: The answer depends somewhat on whether the examples you gave represent actual merge data or just ...
How to draw a line on the top of ALL the pages just after header ?	11/8/2007
Q: How to draw a line on the top of ALL the pages just after header, and bottom ? Thanks, lzzzz ... A: Format \| Borders and Shading. But you could have gotten this answer much more quickly if you'd just ...
How to draw a line on the top of ALL the pages just after header ?	11/8/2007
Q: How to draw a line on the top of ALL the pages just after header, and bottom ? Thanks, lzzzz A: There are actually two ways to do this. Which you choose depends on whether you want the line to be ...
Markup	11/7/2007
Q: Suzanne. I have been asked to sort out a form in Word. It is password protected (password unknown). ... A: Luckily, form protection is easily defeated. Create a new document (with the same margins and other ...
Word 2002	11/6/2007
Q: I have a created a form which is protected and would like for others to be able to spell check what ... A: There is a solution at http://word.mvps.org/FAQs/MacrosVBA/SpellcheckProtectDoc.htm, but note that ...
Multi-Level Lists	11/6/2007
Q: NewI have to create documents that contain several different types of Multi-Level Lists, bulleted ... A: In the newsgroups, it looks like Stefan Blom is the MVP who is handling most of the numbering ...
Multi-Level Lists	11/6/2007
Q: NewI have to create documents that contain several different types of Multi-Level Lists, bulleted ... A: This information is available, but since I'm not yet using Word 2007, I just keep reading it and ...
Printing Word Tables	11/6/2007
Q: I have set up a two-column table in Word 2000 to print address labels. I have specified cell height ... A: Well, to begin at the beginning, Word makes it really easy to create custom label definitions (if ...
Section page numbering in MS Word 2000	11/5/2007
Q: I inserted section break in a word document and then inserted footer Page no. of Section of ... A: When a document contains more than one section, you must include the section number as well as the ...
i really need help with my product key	11/3/2007
Q: "hello ms.Barnhill, I have Microsoft office 2003 my product id is 70141 OEM 5624864 10846. The ... A: The license key will have been printed on a yellow or orange sticker on the CD case or on the ...
Ms Word	11/3/2007
Q: Whenever I open a document (say, MoS.doc), a copy of the same document with the corresponding file ... A: This is perfectly normal. The file in question is the "owner" file that locks the document to ...
Spell Check	11/2/2007
Q: I made a form that has Form Text fields so users can complete the form and sent it. The problem is ... A: There's information on this at http://word.mvps.org/FAQs/MacrosVBA/SpellcheckProtectDoc.htm, but ...
See past pastes	11/1/2007
Q: I use copy and past quite a bit. I want to get a word I copied three times ago if that makes sense. ... A: If you have Word 2000 or above, you can enable the Office Clipboard (it's on the Edit menu in Word ...
getting alerted on deletion of cross-referenced items	10/31/2007
Q: I'm looking for a way to make sure I don't delete inadvertently cross-referenced items from a Word ... A: Assuming you mean "inadvertently delete" rather than "inadvertently cross-referenced," I'm afraid I ...
East Asian pronunciation guides in Word 2007	10/31/2007
Q: In Word 2003, I was able to add pronunciation guides to East Asian characters thus: Format > Asian ... A: Well, without Word 2007 installed, I can't help further, so I'll just suggest that you post your ...
East Asian pronunciation guides in Word 2007	10/30/2007
Q: In Word 2003, I was able to add pronunciation guides to East Asian characters thus: Format > Asian ... A: I'm not using Word 2007 yet, but according to the Word 2007 Command Reference, this should be ...
Word 2007, printing pictures	10/27/2007
Q: I have a picture inserted in some text, but I can't get the picture to print with the text. I have ... A: If you have "Print drawings..." checked, then any objects in the drawing layer (that is, wrapped ...
file permission error	10/27/2007
Q: When I try to save a word document on my usb disc drive I get a file permission error. I never had ... A: In that case you will have to use Copy and Paste. You cannot do this from the File menu, however. ...
file permission error	10/27/2007
Q: When I try to save a word document on my usb disc drive I get a file permission error. I never had ... A: Don't try to save to the flash drive. Instead, save to the hard drive and use Copy/Paste or Send To ...
Text around tables	10/26/2007
Q: I often include narrow tables in text documents. I'd like to have text flow around the table, like ... A: If you have Word 2000 or above, you can wrap text around the table. On the Table tab of Table ...
clearing formatting in word 2000	10/26/2007
Q: i'm copying text from finereader to word and need to clear all formatting from the document. i've ... A: Ctrl+A, Ctrl+Q, Ctrl+Spacebar will select all the text and clear all the direct paragraph and font ...
Word - Tables	10/26/2007
Q: I have created a basic table in word which should run onto a second page. but instead the table runs ... A: The table has become wrapped, probably by being dislodged from its original position by inadvertent ...
2007 icon customizaton	10/24/2007
Q: I've just ventured into Word 2007. In Word 2003 I could modify the toolbar icons through the ... A: One of the huge disappointments and frustrations of Word 2007 to power users is the minimal ...
how to auto fill-in duplicate fields in Word	10/24/2007
Q: At work we use Word 2003 to create planning for manufacturing. We have a standard template doc that ... A: I tend to favor StyleRef fields for this sort of application, but there are a variety of ways to do ...
Microsoft Word line numbering	10/23/2007
Q: I am using MS WOrd 2003. I have a document, which I have divided in two columns. When I insert the ... A: I don't know of any way to do this aside from suppressing the line numbering for the paragraphs in ...
Graphic problem with book fold	10/22/2007
Q: I've made a document that is in "book fold." Everything looks good except that my graphics keep ... A: All I can tell you is that this is a known issue with no known solution, though we hope to see one ...
MS Word Font to inches	10/17/2007
Q: I am doing banners and signs and cannot seem to convert the font point size to what it would be in ... A: 1 inch = 72 points, but note that you can type in a point size (in the Font dialog) in inches ...
Dictionary For MS Office	10/16/2007
Q: I need to have a very unique dictionary for Office. I understand how to create a custom dictionary ... A: I suspect there is no way to do this short of uninstalling the proofing tools, and I imagine that ...
Numbering graphics in Word	10/15/2007
Q: Other than manually inserting a number for a graphic/picture caption like you would do for text and ... A: This is the purpose of the Caption feature, accessed in Word 2002 and 2003 by Insert \| Reference \| ...
Problem Printing Envelopes	10/13/2007
Q: Using Mirosoft Word The delivery address prints in upper left corner, and, return address prints ... A: When you print directly from the Envelopes dialog, Word uses the Envelope Return and Envelope ...
The Case of the Disappearing Fonts	10/12/2007
Q: I just got a new computer, but since it didn't come with several programs I transferred these ... A: There are a couple of issues here: 1. If you do a Typical install of Office 2003, you don't get all ...
Text Form Fields	10/11/2007
Q: Can I make text form fields have a static size? I have a document I want to protect, and have users ... A: You can use custom tab stops or a table to position form fields at specified intervals. Most forms ...
Mergefield Code	10/11/2007
Q: I want to do an IF - THEN mergefield, but I'm perplexed on how to set it up. It is an instance ... A: This won't happen if you put the paragraph break or line break inside the FalseText. Don't put a ...
Mergefield Code	10/11/2007
Q: I want to do an IF - THEN mergefield, but I'm perplexed on how to set it up. It is an instance ... A: On the Mail Merge toolbar there is an Insert Word Field button (or if there isn't one there by ...
mail merge problem word 97 and 2000	10/11/2007
Q: I have problem when I am trying to open document in office 97 which was mail merged in office 2000. ... A: This issue seems to be covered by the Microsoft Knowledge Base articles "WD: Mail Merge Delimiter ...
My documents turning into HTML	10/10/2007
Q: I re-installed my Word 2002 and I noticed all my documents turned into HTML. When I open a document ... A: How are you opening the documents? Where are you opening them from? Do they have a .doc extension or ...
shuffle pages	10/10/2007
Q: i want to shuffle the pages of my document. how?!! A: Because Word is word processing (text flow) software rather than page layout software, it really ...
Mergefield Code	10/10/2007
Q: I want to do an IF - THEN mergefield, but I'm perplexed on how to set it up. It is an instance ... A: Word makes this unnecessarily difficult to do because it makes it impossible to enter merge fields ...
mail merge problem word 97 and 2000	10/10/2007
Q: I have problem when I am trying to open document in office 97 which was mail merged in office 2000. ... A: I don't think I can venture an answer without a better description of the problem you're having. ...
My documents turning into HTML	10/9/2007
Q: I re-installed my Word 2002 and I noticed all my documents turned into HTML. When I open a document ... A: You don't say why you reinstalled Word, but note that reinstalling rarely solves problems. From your ...
If Statements	10/8/2007
Q: I am trying to write an "If" formula and haven't had any luck. The criteria I have is: If <Amount> ... A: You can do this with nested IF fields, but in fact if your FalseText is empty, it will work equally ...
Problem when closing word	10/5/2007
Q: I used word 2003 with XP. I have an athlon 6000 processor with 4 gigabytes of ram. I am writing a ... A: I'm deeply ambivalent about this. The problem closing the document is certainly worrying, and I ...
MS Word for a small library	10/3/2007
Q: How wonderful you are to lend your experience. I am the church librarian. We would like to ... A: I'm not sure it would have occurred to me to use Word this way, but for a small library I imagine ...
Out of sequence footnotes in MS Word	10/2/2007
Q: I'm using MS Word 2003. I'm working on document (a supplement for a legal book) that requires ... A: If what you need is a numbered reference list, then instead of using footnotes or endnotes, you can ...
Hyperlinks in MS-Office	10/1/2007
Q: On my PC, my "Hyperlinks" in MS-Office to Adobe PDF files do not work and by click on my ... A: Okay, I had to research this one, but the answer I found was "The fix for this is to install Acrobat ...
supress a text while taking print	10/1/2007
Q: I want to supress certain texts in a word doc while taking printout. I can not use Format -> hidden ... A: There isn't any really good way to do this. You have several choices: 1. Format the text as ...
Hyperlinks in MS-Office	10/1/2007
Q: On my PC, my "Hyperlinks" in MS-Office to Adobe PDF files do not work and by click on my ... A: You don't say what version of Word you have, but if it is Word 2002 or later, you have to press Ctrl ...
Superscript text on bar graphs	9/28/2007
Q: How do you superscript a number on the description entered on the "x" axis of a bar graph? The ... A: This can be done, though it is not obvious how to do it (the first way I tried, in fact, didn't ...
dictionary file	9/28/2007
Q: I have compiled a long list of medical terms I use frequently and want to put them in a separate ... A: I'm probably not the best person to answer this question because I have no experience with ...
Book index	9/28/2007
Q: I am "trying" to create a book index using MS Word. Easier said than done. I have done all the ... A: No, I did not send you back to the same site. I sent you to Word's Help file. Note that when you ...
Book index	9/28/2007
Q: I am "trying" to create a book index using MS Word. Easier said than done. I have done all the ... A: Have you looked at the "Create an index" Help topic in Word? It seems pretty straightforward. Note ...
Book index	9/27/2007
Q: I am "trying" to create a book index using MS Word. Easier said than done. I have done all the ... A: You might want to start with the article at http://word.mvps.org/faqs/formatting/Createindex.htm and ...
Greek letters	9/27/2007
Q: I would like to replace in a whole document the word "beta" with the Greek symbol/letter. How to do ... A: I would guess that the selection you copied included a paragraph mark or line break. It's much ...
Click and type	9/27/2007
Q: I have Word 2003, and I'm in print layout view. I open a document and scroll to the bottom of the ... A: Since I never use "click and type" (gah!), I had to experiment with this, and I found that the same ...
Greek letters	9/26/2007
Q: I would like to replace in a whole document the word "beta" with the Greek symbol/letter. How to do ... A: Insert the Greek letter anywhere in your document and Cut or Copy it to the Clipboard. Then use Find ...
bookmark protection in MS Word 2002	9/26/2007
Q: I have created a word document that is .doc file. I have put some bookmakrs in it. I do not want any ... A: I don't know of any way to do this without protecting the entire document in some way. Ordinary ...
Ruler Increments	9/25/2007
Q: I've never been able to find this exact question/answer in FAQs anywhere, so I thought by chance you ... A: There are several possible issues here. If you were keeping Word open and having to reset the ...
Auto Fill linked fields from initial input?	9/24/2007
Q: I'm trying to take multiple documents and link repeating/redundant fields so that when I fill in the ... A: I have no Mac expertise, and it's possible that this works differently on a Mac, but to the extent ...
Top mergin actual set up.	9/23/2007
Q: Barnhill, My top mergin will be down .5 inch. When I setup a page with Top Margin 1 inch ... A: I'm afraid I don't really understand the question. Are you saying that when you set the top margin ...
Strange Mac to PC file size with Word	9/19/2007
Q: I'm preparing a Word letterhead for a client. I am using three different JPEGS (weighting 95KB to ... A: Make sure that the "usual suspects" include all of the following: 1. Fast Saves: Disable this at on ...
Endnotes in Word	9/19/2007
Q: I am working on what will be a large document. We elected to use endnotes rather than footnotes ... A: You can have the endnotes at the end of each chapter provided each chapter is a single section (if ...
MS Word Protecting Header on First Page only	9/19/2007
Q: I have a word document in which I have protected sections. The first section contains a letterhead ... A: What do you mean by "locked"? If you've removed "all protection," then I'm not sure how they would ...
MS Word Protecting Header on First Page only	9/19/2007
Q: I have a word document in which I have protected sections. The first section contains a letterhead ... A: Unless you expect the letterhead and logo to be the target of malicious tampering, just putting them ...
Windows XP 2002 Saving to D or E drive	9/18/2007
Q: I'm unable to back things up on disc. I have tried both the D & E drive. The drives are working in ... A: Updates to Windows and Office have made it more difficult (and in this case impossible) to save ...
Lost autotext	9/18/2007
Q: Help I appear to have lost all of my autotexes? How can I get them back? A: The usual reason for this is that you have saved a document or template as Normal.dot. Only Word can ...
Microsoft	9/17/2007
Q: im new to microsoft word and was wondering how do you embedd a image on a word document? A: If you have Word 2003 or earlier, choose Picture on the Insert menu, then From File, then browse to ...
Word 2000 Footnotes	9/16/2007
Q: The 'Insert Footnote' command has suddenly disappeared from the drop down list. (Not greyed out but ... A: First of all, go to Tools \| Options \| Customize and make sure that the box labeled "Menus show ...
Checkboxes in forms	9/14/2007
Q: I'm making student conference registration form in MS Word 2003 and have access to 2007 as well. ... A: Although there are doubtless numerous ways to go about this (and actually a UserForm, using VBA, ...
Showing Appendix in TOC	9/13/2007
Q: I am trying to get the appendix to show in my MS Word 2003 document. I followed the MS Word help ... A: There are several different ways to attack this. To begin with, you don't have to use Heading 7; you ...
printing	9/12/2007
Q: How do I type (and print) horizontal on a word page ? Thank you, Gabe ANSWER: Well, all typing ... A: Somewhere in Page Setup you will find two radio buttons: Portrait and Landscape. You can select ...
printing	9/12/2007
Q: How do I type (and print) horizontal on a word page ? Thank you, Gabe A: Well, all typing and printing on a Word page is horizontal (unless you change the text direction in ...
printing picture	9/11/2007
Q: I currently have Microsoft Word 2003. I surf the Internet for crochet patterns and when I find them ... A: I don't know where you're looking, but it's not where I said to look. On the Tools menu, choose ...
Document Map	9/10/2007
Q: Right now, the Document Map function appears to be defaulted to the On position. I want the default ... A: In Word 2003 I find that documents tend to open with the settings of the window that was last used. ...
right alignment of one page number in TOC	9/9/2007
Q: I'm using Word 2002, and only the final entry in my TOC refuses to right-align its page number. All ... A: What I was really getting at was to see if inserting an empty paragraph following the TOC would sort ...
footnotes	9/9/2007
Q: I need some help. My footnotes have turned from numbers to little squares, and I don't know why or ... A: Footnote reference marks (both in the text and in the notes) are displayed with a dotted-line box ...
Annoying "hit enter" situation.	9/8/2007
Q: I already asked this question to another expert (I forgot who, sorry if I resend it to you), but I ... A: I've seen this question numerous times, but if I've seen an answer or solution, I don't know what it ...
auto date changing	9/8/2007
Q: when i call up old documents, it automatically changes the dates on them to today. I don't want this ... A: When you press Alt+F9, what you see will change from the date text to the date field, which may be ...
auto date changing	9/8/2007
Q: when i call up old documents, it automatically changes the dates on them to today. I don't want this ... A: This happens when you insert the date as a DATE field instead of plain text. If you use Insert \| ...
right alignment of one page number in TOC	9/7/2007
Q: I'm using Word 2002, and only the final entry in my TOC refuses to right-align its page number. All ... A: I can only guess what might be causing this, but if you have updated the TOC (F9) and updated the ...
Word 2003 Merge	9/7/2007
Q: When I export into Word Merge everything appears fine. However, when I send to the printer, ... A: This is a not uncommon problem. The cause is unknown but seems to have to do with temporary files. ...
merge	9/7/2007
Q: Suzanne Barnhill: MS Word & Excel 2003 on XP I do a Catalog merge with Word 2003 using data in an ... A: If you're using DDE to connect to Excel, then the Excel sheet is opened while you're performing the ...
Similar question	9/6/2007
Q: I'm trying to do a date field in word similar to the question below but with current links. I'm ... A: I have no specific expertise in this area, but you may find the solution you need in fellow Word MVP ...
MS Word	9/5/2007
Q: I have some word docs that begin with ~$Filename.doc when I try to open them they are "gibberish" - ... A: The files in question are "owner" files; they just "lock" your document when you have it open for ...
how to set margin for microsoft	9/4/2007
Q: how do i set my margin to 1.00 to 1.25 on the left and right; and 1.00 on the top and bottom. A: Word's default margins are 1.25" left and right and 1.00" top and bottom, so no changes should be ...
word xp pro problem	9/3/2007
Q: I recently typed out a load of documents, kept going back and editing them when i had finished i ... A: How did you burn them to the CD? If you saved them directly from Word (using Save As), that may be ...
status bar bottom left page nums w2003	9/1/2007
Q: Can someone please let me know where to switch on the page numbers in the status bar in print layout ... A: Page numbers are always displayed in the status bar in Word 2003 unless you are in Normal view with ...
Update Field grayed out	8/31/2007
Q: I have a new document I have been writing (Word 2003 - 11.8134.8132 - SP2). I have been creating ... A: I can't imagine why Ctrl+A, F9 would not work unless the fields are in the header, footer, or some ...
MICROSOFT WORD 97 ..... HELP!!!	8/30/2007
Q: I was typing this morning & somehow I caused my computer to mess up... I am a medical transcriber & ... A: I can't think of any specific setting or problem that would account for all these phenomena, but ...
Fields	8/30/2007
Q: i'm using word 2004 for Mac. i've created a letterhead using locked field but i can't bold text, ... A: Unfortunately, many of Word's most useful features are disabled in even the unprotected sections of ...
Microsoft word	8/29/2007
Q: I am running Vista Home Premium on a HP Pavilion a.m.-b TV PC purchased at CostCo and it comes with ... A: Works 8 does not include any version of Word, so it cannot open Word documents. You will need to ...
Tables/Footers	8/29/2007
Q: How can I make my footer match the orientation of the one page in a document that I made landscape? ... A: I'm not sure whether you are wanting to adjust the width of a portrait footer to the landscape page ...
Numbering in word	8/27/2007
Q: Suzanne. Recently I've faced the following problem. I want to create 1 list with 2 sublists, so ... A: As I indicated, Ctrl+A, F9 should update them all, but if this doesn't work for you (for example, if ...
Numbering in word	8/27/2007
Q: Suzanne. Recently I've faced the following problem. I want to create 1 list with 2 sublists, so ... A: If I correctly understand what you're trying to do, this should be very simple. 1. Set up the ...
update fields	8/26/2007
Q: I've been having troubles trying to update all fields in word by: select all and than f9. It only ... A: I can't imagine why Ctrl+A, F9 would not work unless the fields are in the header, footer, or some ...
WORD 2000	8/25/2007
Q: I could not open this link you sent to me. http://word.mvps.org/FAQs/AppErrors/ProbsOpeningWord.htm ... A: In that case, it would appear that the problem may arise from whatever add-in Blackboard Academic ...
CG Times & Word 2003	8/25/2007
Q: I'm hoping you can help me out here, as this issue is truly driving me insane! It's similar to the ... A: Just a guess, and possibly not helpful, but did you actually reinstall the CG Times font when you ...
WORD 2000	8/25/2007
Q: I could not open this link you sent to me. http://word.mvps.org/FAQs/AppErrors/ProbsOpeningWord.htm ... A: Again, I can tell you that the Web page http://word.mvps.org/FAQs/AppErrors/ProbsOpeningWord.htm is ...
office 2000 premium	8/25/2007
Q: When i got my pc a few years ago Microsoft Office 2000 Premium was installed on it. I've been ... A: I keep forgetting that links don't work in this portal if I add a period at the end. Try ...
office 2000 premium	8/24/2007
Q: When i got my pc a few years ago Microsoft Office 2000 Premium was installed on it. I've been ... A: Whoa! Let's back up a bit. First of all, if Office 2000 Premium came installed on your computer, the ...
Protecting a template	8/24/2007
Q: I'm trying to create a form. 1. certain sections should not be altered at all. 2. certain ... A: It sounds as if you are using the new Word 2003 "editing restriction" instead of forms protection. ...
Word 2007 moving text	8/24/2007
Q: I am printing a 12 page booklet in Word 2007, on legal size paper, two pages per sheet (so each ... A: Since I do not yet have Word 2007 installed, my answer will be based on Word 2003. I also don't know ...
MS word Problem	8/9/2007
Q: Sir, when I typing in word, many time cursor automatically go on top of file and data written from ... A: Is this a laptop? If so, the most common cause of the problem is accidentally brushing the touch pad ...
Images not showing in Word	8/8/2007
Q: I have a user who is not getting the logo at the top of a document to show, in any view, but it does ... A: If the problem is just with a single graphic, and if it's in the header area, then perhaps she has ...
Searching the content of word file	8/8/2007
Q: I have lot of individual document word file and I want to check either a particular content or the ... A: Windows Search can search for a particular string (you can use wildcards) in a folder full of files ...
limiting text to one page	8/5/2007
Q: do u know if there is a way to limit text to one page? I am creating a direcotry of hundreds of ... A: You can insert a manual page break in Word using Ctrl+Enter, but it sounds rather as if what you ...
dictionary confusion	8/3/2007
Q: At my last job I must have had a different version b/c I recall being able to access a dictionary ... A: All versions of Word come with Proofing Tools that include a spelling lexicon, a thesaurus, grammar ...
Protecting a Table	8/1/2007
Q: I've created a table that I want others to be able to fill out, but do not want the table itself ... A: If you mean you just don't want the row and column sizes changing, then disable "Autofit to ...
footnote numbering problem across sections	7/31/2007
Q: I have a long document (thesis) with four major chapters. I created multiple Continuous Sections ... A: There's no way around your problem the way you currently have the document set up, but you should be ...
Protected Document quirks	7/30/2007
Q: I am creating a template of our company's letterhead, and I have protected the document so that no ... A: I'm not sure I really understand why a protected document would open with the cursor in an ...
If-Then Reports in Word	7/28/2007
Q: I'd like to be able to easily write reports using existing T-Score paragraphs. That is, if a person ... A: Are you using mail merge to create these reports? Is there a field in your mail merge data source ...
Word 2000 toolbar button problem	7/27/2007
Q: As you so swiftly and wonderfully answered my last question about toolbar buttons, I wondered if you ... A: I have never heard of such a problem and can't imagine what might cause it. When you say "all the ...
Word Formatting	7/26/2007
Q: I am already bald, but I am pulling my remaining hair out. I know there has to be a way that the ... A: The determining factor here is not so much the computer or the version of Word (though that may have ...
Data Merge Manager inoperable!	7/25/2007
Q: Ms. Barnhill: I run Word X for Mac, and until recently data merge manager had worked flawlessly ... A: I'm afraid I have no expertise in Word for Mac, and this sounds like one case where it might differ ...
Insert Table (by dragging) button	7/25/2007
Q: I have just been migrating my Word 2000 settings to a new PC. I used the Microsoft Office Resource ... A: It is a mystery to me why this button is not the default on the Word toolbar or why some users have ...
entire toolbar is missing in ms word	7/23/2007
Q: ! I seriously need some help. My kids were messing w/ my computer and somehow now when i'm in ms ... A: Don't blame the kids; it's almost certainly not their fault. No one knows exactly what does trigger ...
Field codes in Word	7/23/2007
Q: I'm trying to build text strings from a database that I would like to 'paste'/'import' to Word... ... A: I'm not sure exactly what you're trying to do, but it sounds as if your best approach is to create ...
Directory name on screen of Word document	7/20/2007
Q: Is there any way--menu, macro, or third-party program--to do the following: On the line that gives ... A: You can insert a FILENAME \p field (the "Filename and path" AutoText entry in the Header and Footer ...
Aligning Table Columns by Commas	7/19/2007
Q: I'm working on Word 2003 and have a table with numbers. None have decimals, but all have commas -- ... A: Decimal tab stops align numbers on the decimal point or the place where it would be if there were ...
Recoving old text	7/19/2007
Q: I really hope you can help me. I accidentally deleted a lot of text and tables from my document, ... A: I really don't know how to answer that since for years we've been advising users not to use Fast ...
Recoving old text	7/19/2007
Q: I really hope you can help me. I accidentally deleted a lot of text and tables from my document, ... A: If you have saved and closed the document, there's less hope of recovery (if you had not yet closed ...
Emailing hyperlinks in Word	7/19/2007
Q: I set a hyperlink in Word to a file in a network directory. When I email the document to others ... A: Coping with the way Word handles hyperlinks can be very frustrating, and I haven't had much luck ...
Selecting a link disables the keyboard.	7/19/2007
Q: I had to compress the question to fit it into the subject space. In Word 2003, NOT ANY OTHER ... A: I'm not seeing that behavior here; I am able to copy/paste hyperlinked text normally. I would ...
Adding change bars to text	7/18/2007
Q: I'm using MS 2002 for a technical manual. If I select tract changes, all changes get a change bar ... A: The only way to show change bars only is to format insertions as "None" and deletions as "Hidden," ...
Outlook Express	7/18/2007
Q: I have tried to attach my resume from Microsoft Word to an e-mail but when i press file attachment I ... A: Unless you selected a different default file location, your document will probably be in the My ...
Word 2003 - Permanent Frames Placement	7/18/2007
Q: Suzanne, you've helped me before, I hope you can help me now! I'm working on an extensive project ... A: How I wish I could help! Handling "floating" objects in Word is always a nightmare, and although ...
how to fill in form on word 2003	7/18/2007
Q: I am trying to fill in a form image but don't know how? A: If the form is just an image, then much the simplest way is to print it out and fill it in by hand ...
Microsoft Word Spell Checker	7/17/2007
Q: I've been having a little difficulty with my the spell checker lately. When I go to check my ... A: You don't say what version of Word you have, but whenever Word complains that it's missing ...
Word on lock??	7/16/2007
Q: When i opened my word(vista) documents and try typing on it, it says on the bottom left hand side ... A: The usual reason for this is that you have not activated Word/Office or that you have a trial ...
Microsoft Word	7/13/2007
Q: I hope you can help me with this problem. I am using Word 2000 to write a letter and find that there ... A: If you are in Normal view, you can choose the "Wrap to window" option, but you would still be able ...
Word 2003 frames	7/13/2007
Q: I am having a problem with inserting a frame on picture I insert into a word document from a file. ... A: Okay, this is a little puzzling because usually the frame does hug the picture pretty closely. What ...
Word 2003 frames	7/13/2007
Q: I am having a problem with inserting a frame on picture I insert into a word document from a file. ... A: Before I get too carried away with an answer, let's establish a few points: 1. Does this happen ...
Uninstalling Word	7/13/2007
Q: I've been having a lot of trouble with Word -- it loads very slowly, documents sometimes refuse to ... A: To answer the question you asked, in Windows Control Panel, choose Add/Remove Programs. Scroll down ...
lose superscript when copying and pasting	7/12/2007
Q: I have three questions that need your expertise. 1- A random issue has occurred that when users copy ... A: You may be able to find some ideas about (1) and (2) in Word MVP Shauna Kelly's article at ...
CG Times in Word 2003	7/10/2007
Q: I've been a Word user since DOS, and have used your expertise quite a bit over the last several ... A: Ouch! I apologize for the slow reply: I saw your question last night, then got distracted by more ...
Lost formatting	7/10/2007
Q: but everytime I do, my font (Times 10 pt.) gets up-sized to 12 pt. I tried changing my default font ... A: To understand what's happening when you paste text from one document to another, read Shauna Kelly's ...
Shuffling 2 word documents	7/10/2007
Q: I have 2 word documents (lets call them A and B) each is 250 pages and would like to shuffle them ... A: There is no practical way to do this in a single document, certainly not fast. If you can make do ...
Footnotes Superscript Disappeared	7/9/2007
Q: I use Word 2004, for a Mac, and all of sudden, the superscript disappeared in the footnotes. They ... A: I'll say at the outset that I have no experience with MacWord, but I can't imagine that this is a ...
reversing text	7/8/2007
Q: I use Word a lot for scrapbooking and I read in a magazine that you can reverse text (flip ... A: Word doesn't directly support reversing or flipping text. You may be able to reverse all the text in ...
Text boxes in Word	7/5/2007
Q: I have a document with a lot of text boxes in it (as a user friendly way of explaining aspects of ... A: Floating objects are always a pain, and there is probably little I can do to help. I can suggest ...
MS Word Page Numbering	7/5/2007
Q: I have a document that I am working with that has the "page of # Total pages" in the footer of the ... A: If you want two different X numbers, this is much more complicated. The PAGE field will always ...
auto insert text in multiple locations	6/11/2007
Q: Ok, this should be simple, which is probably why I'm so frustrated that I can't figure it out. I ... A: Luckily, since you're working with a form, this is very simple. Every form field has a built-in ...
Spell Check	6/11/2007
Q: The spell check option for Microsoft Word is not working on my computer. It doesn't underline ... A: In Windows Control Panel, open Add/Remove Programs. Find your version of Office in the list, select ...
New Word 2002 Pagination Problem!	6/11/2007
Q: Barnhill, Here I am again, with yet ANOTHER Word 2002 problem! In a nutshell, my NEW problem is ... A: All three of the links are working for me now, though the second one, ...
New Word 2002 Pagination Problem!	6/11/2007
Q: Barnhill, Here I am again, with yet ANOTHER Word 2002 problem! In a nutshell, my NEW problem is ... A: I think this reflects a basic misunderstanding of "Keep lines together." What that setting does is ...
Deleting rows having same words	6/11/2007
Q: If I have a table (7 columns, 789 rows), in which some rows contain the word "cat" (in the same ... A: I'm sure this could be done with a macro, but, since I have no expertise in VBA, I can't tell you ...
Miccrosoft Word	6/11/2007
Q: I have a shortcut to Microsoft Word on my desktop but have tried unsuccessfully to move the shortcut ... A: I assume you are referring to the QuickLaunch bar? It is definitely possible to create a Word ...
Spell Check	6/10/2007
Q: The spell check option for Microsoft Word is not working on my computer. It doesn't underline ... A: It seems unlikely, but it could be that the proofing tools have not been installed. You can rerun ...
Cut and Paste	6/8/2007
Q: Whenever I attempt to cut or copy text, the only thing that appears when I paste is 'a'. Please ... A: I've seen this problem reported before, but I couldn't remember what, if any, cause or solution had ...
"Save As" & "Save" Reversed	6/7/2007
Q: Good Day, Suzanne! I recently intalled Office XP and downloaded Service Pack 3. Now the Save As and ... A: How very bizarre! I've never seen this problem reported before, and there are only two causes I can ...
Templates	6/7/2007
Q: Is it possible to open a template as a new word doc with the open menu rather than double clicking ... A: If the template has a .dot extension, then, provided your Windows file associations are correct, ...
Automating TOC	6/7/2007
Q: I am using SAS to insert a few 'jpeg' graphs into word (partly using the following code). But I also ... A: The ordinary way to do this in Word is to insert a Table of Figures (Insert \| Reference \| Index and ...
Table of Contents with Autonumbering	6/5/2007
Q: I am just learning styles and used a document that I use over and over to set up heading styles. ... A: I'm going to assume that you have set up your numbering according to the principles outlined at ...
Toolbars in Word - how to save	6/5/2007
Q: I have become very adept at creating custom toolbars or modifying the Standard toolbar in Microsoft ... A: The most likely reason is that Normal.dot (where your custom toolbar and toolbar customizations are ...
Table of Contents Format	6/1/2007
Q: I need to create a table of contents of a document that has paragraph numbering, so that the ... A: I'm not sure there's any way you can do this easily, especially with RD fields. It's easy enough to ...
Word to PDF/ footer page numbers	6/1/2007
Q: Converting Word 2000 doc to PDF with Acrobat Distiller 5 and also tried with latest Emetrix ... A: This is a common problem in Word, especially Word 2000, and is described at ...
MS Word Reading Layout in Outlook attachments	5/31/2007
Q: suzanne, I did what you suggested by turning of the Open in Reading Layout option in MS Word, but ... A: This suggests one of two problems: 1. Your Options settings are not being saved. That can result ...
MS Word Page Numbering	5/30/2007
Q: I have a document with a cover page that I do not want to include in the count of total number of ... A: There are two ways to do this, both of which require replacing the NumPages field (the Y of Page X ...
linking	5/29/2007
Q: I am a long-time user of the MS Office Suite. As such, I have used linking from one Word document to ... A: There are several issues here, all involving bookmarks: 1. When you link to a place within the same ...
Custom Toolbar and Task Pane	5/27/2007
Q: Suzanne! I have two problems with Word 2002, one has happened ever since it was first installed ... A: If you have deleted the custom toolbars in the Customize dialog, then they should be gone, though ...
Custom Toolbar and Task Pane	5/27/2007
Q: Suzanne! I have two problems with Word 2002, one has happened ever since it was first installed ... A: I'm using 2003, so I can't test this in Word 2002, but when I click New on the Toolbars tab, I get ...
Custom Toolbar and Task Pane	5/26/2007
Q: Suzanne! I have two problems with Word 2002, one has happened ever since it was first installed ... A: I haven't gotten any reply to my request for assistance with your Problem 1. While we wait, try ...
Custom Toolbar and Task Pane	5/26/2007
Q: Suzanne! I have two problems with Word 2002, one has happened ever since it was first installed ... A: Assuming you're actually seeing your custom toolbar and adding buttons to it, I can't imagine what ...
Word 2000 print this page only	5/25/2007
Q: Upgraded to Word 2000 from Word 97, and the icon for "print this page only" vanished and I can't ... A: Despite many requests, there is not now (even in Word 2007) and never has been a Print Current Page ...
Track Changes	5/25/2007
Q: After I have completed a document, how do I get the "track changes" off my document? A: How you accomplish this will depend on what version of Word you have. If it is Word 2002 or 2003, ...
Microsoft Global IME	5/25/2007
Q: I have downloaded the imejpn.exe from the Microsoft Website, yet when I click it to install if gives ... A: I'm afraid I have no expertise in this area. I would therefore suggest you post your question in the ...
IF Statements	5/24/2007
Q: Can you use IF statements, or any other conditional statements, in a Word table? For example. ... A: Yes, you can use an IF field. The syntax of IF fields is: { IF Expression1 Operator Expression2 ...
Word 2007 Table of Contents vs. topics list	5/24/2007
Q: I have a client that is developing a state-specific manual; within each state listing, there are the ... A: If I understand what you're asking, what you want is basically a separate TOC for each "chapter." ...
Word 2000 - headers & footers	5/23/2007
Q: In Word 2000, I need the document to begin showing the page numbers (in footer) and the title (in ... A: The essential component in the solution is a section break between pages 4 and 5. The steps to ...
merging from Excel into Word	5/22/2007
Q: When merging some of my fields show 0 instead of the text. In this column there are numbers in some ... A: I would have to see the syntax of the merge field. It may have a numeric picture switch, or there ...
word	5/22/2007
Q: I don't think it's imporatat but I forgot to tell you that when I run Word under emergency procedure ... A: If Word works correctly in Safe Mode then there is definitely a problem with an add-in of some kind. ...
Word	5/22/2007
Q: Sorry..I figured that all of my problems are connected with Norton but I forgot to tell you.I've ... A: Are you sure the path you used in the regsvr32 command was correct? If you found the file and yet ...
normal.dot :/	5/21/2007
Q: I did everything what the documents ,you gave me links to, say. I deleted registry entries, deleted ... A: All of the symptoms you mention point to interference from Norton AntiVirus. If you have NAV ...
MS Word	5/21/2007
Q: At first I want to apologies for my English.I hope you will be able to help me inspite of all the ... A: I'm not sure which article you read, but if you haven't done so already, I would suggest that you ...
Fields I think?	5/16/2007
Q: I do hope you can help! I am often filling certain documents (namely non disclosure documents) ... A: For a thorough discussion of several different ways to accomplish this, see this article by my ...
Outline Numbering in Word 2002	5/15/2007
Q: I am creating a template in Word 2002. It requires two extra outline numbering levels to be added ... A: What I was suggesting was that you use one list for your headings (Heading 1-6) and another for your ...
Outline Numbering in Word 2002	5/15/2007
Q: I am creating a template in Word 2002. It requires two extra outline numbering levels to be added ... A: There are several issues here that may be areas of misunderstanding. Clearing up these ...
change font in envelope printing	5/9/2007
Q: is there a way to change the default font so that it will always start up with the same font. i want ... A: To change the default font in general, see ...
question about microsoft word repertoire	5/8/2007
Q: i am using microsoft word in french and i have a question about the repertoire function in fusion et ... A: This is exactly what I described in my previous answer. You can use mail merge to generate a new ...
question about microsoft word repertoire	5/7/2007
Q: i am using microsoft word in french and i have a question about the repertoire function in fusion et ... A: It sounds more as if you're talking about mail merge, and the répertoire would be the mail merge ...
Table of Contents Problems	5/3/2007
Q: I am having a table of contents (TOC) problem. Here is the issue: I have created a document in ... A: Text and objects in the header are always dimmed when the focus is on the document body and vice ...
Table of Contents Problems	5/3/2007
Q: I am having a table of contents (TOC) problem. Here is the issue: I have created a document in ... A: I would suggest anchoring the graphic to the header. Cut it from a given page, View \| Header and ...
Autopopulating documents in Word 2003	5/2/2007
Q: I hope to set up a series of documents in Word for a mediation practice. Each document (a ... A: One way to do this would be to use AutoText fields in the document templates. When you want to ...
Table of Contents Problems	5/2/2007
Q: I am having a table of contents (TOC) problem. Here is the issue: I have created a document in ... A: Unlock with Ctrl+Shift+F11 (it's pretty much a Windows standard that controls that are not already ...
Table of Contents Problems	5/2/2007
Q: I am having a table of contents (TOC) problem. Here is the issue: I have created a document in ... A: Is the graphic anchored to the header (see http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm)? ...
transfering an excel document to a word document	5/2/2007
Q: is there a quick and simple way you can transfer a spreadsheet from excel to word without having to ... A: If you insert/paste it In Line With Text, it should conform to the document margins. And you can try ...
Numbering hyperlinks	5/1/2007
Q: I am trying to create a table of contents using hyperlinks as the headings for each chapter. What I ... A: It sounds as if you are creating this TOC manually. You might want to look at Word's method of ...
Using TAB key to indent selected text	4/29/2007
Q: I'm a CS major, and I'm used to working with IDE's that will let me indent multiple lines of text by ... A: In Word 2003, the option is "Set left- and first-indent with tabs and backspaces" on the AutoFormat ...
Question about merging documents in Word	4/29/2007
Q: Barnhill! Thanks for your help with my Word problem. Here it is: I am a law student writing a ... A: This is exactly what Tools \| Compare and Merge Documents is for. Make a copy of your first draft ...
what is difference ?	4/27/2007
Q: Ms Office 2003 Professional - what is difference between 'typical' and 'full'(complete) ... A: I suspect that this is a homework question, and in any case I would not be able to answer it except ...
Text Form Field & It's Updating	4/26/2007
Q: Good Afternoon, thanks for reading! I am having problems whilst using a 'Text Form Field' To brake ... A: I don't really have much experience with form fields, but since you say, "if I go into the field and ...
Markup	4/23/2007
Q: Suzanne. Every time I open a document in MS Word (2003), it shows the markups by default. Is there ... A: In theory, this would be accomplished by clearing the check box for "Make hidden markup visible when ...
Forms, Check Boxes	4/18/2007
Q: I am creating a form that contains check boxes followed by text. I want to the user to be able to ... A: As my bio states, I have no expertise in VBA, so I can't help with macros. A simple IF field might ...
Generating an invoice number automatically	4/18/2007
Q: If this is on the MVP site or your FAQ page, sorry. I'm in a hurry for the info and couldn't spend ... A: I just looked at another article based on the one I referred you to: ...
Problem with comments	4/17/2007
Q: I have comments in a number of Word documents. I have always been able to put the cursor over a ... A: You don't say what version of Word you're using, but it sounds like Word 2002 or 2003 (if you have ...
Word 2000	4/16/2007
Q: Some times when I am typing a document, I will go back to a previous paragraph and add some thing. ... A: You have toggled from Insert mode into Overtype mode, probably by inadvertently pressing the Insert ...
Word Formatting	4/13/2007
Q: I am having an annoying problem with my Word. Part of my job is receiving Word Documents from ... A: Pasting as unformatted text might or might not help (if you're using Word 2002 or 2003, you can use ...
Table Indent and Margin Style	4/12/2007
Q: I'm creating a Word template in 2003 and my left/right page margins are set to 2cm, I have created a ... A: I don't have any experience with picture bullets, but I would guess that the problem might have to ...
Table Indent and Margin Style	4/11/2007
Q: I'm creating a Word template in 2003 and my left/right page margins are set to 2cm, I have created a ... A: As noted on my bio page, I have no expertise in VBA (macros), but I would guess that you would find ...
Microsoft Word	4/10/2007
Q: I am preparing a single spaced Word document (Word 2000)but in one particular place the text skips a ... A: If this space appears in the middle of a paragraph, as it would appear from your description, then ...
how to	4/9/2007
Q: hey i am trying to type up my resume and my whole toolbar is locked up top what do i do about that A: Are you getting a status bar message that the document or application is "locked for editing"? If ...
icon	4/7/2007
Q: How do i change the icon for a microsoft word document A: I'm not sure what you're asking. There isn't any way to change the icon Word assigns to a .doc file ...
Page Numbering Error on Even Pages	4/5/2007
Q: I've created a working template based on the Normal.dot template, and it works wonderfully on my ... A: For anything beyond the simplest document (and I would consider that enabling "Different first page" ...
Full Justification of paragraphs	4/3/2007
Q: I use Microsoft 2003. About a month ago, whenever I try to fully justify a paragraph, it will not ... A: Offhand, this doesn't sound reasonable, but there are a couple of things that might be happening ...
Word erasing text:	4/3/2007
Q: When typing on an existing document the letter in front of what I am typing is deleted? A: You have inadvertently pressed the Insert key (very easy to do when aiming for Backspace or Delete) ...
line spacing	4/2/2007
Q: I have a student who when he presses "enter" his cursor returns at the bottom of the page. We have ... A: A very common problem. Have the student change the vertical alignment setting on the Layout tab of ...
Inserting headers into select pages	3/30/2007
Q: I've been trying to get a business proposal report done for my boss and have been trying to insert a ... A: Although it can be accomplished with an IF field, the conventional way to have a header on only a ...
12pt Squish	3/28/2007
Q: I've encountered a rather unusual problem. In MS Word 2003, we have a document typed out with ... A: This is a sort of combination issue. Part of the problem seems to be that Word sometimes loses track ...
Compound if then statement	3/27/2007
Q: I can't seem to find the syntax for formulating the following condition. I'm using Mail Merge in ... A: Yes, this would probably fall into the category of "complex merges" that I say I can't handle. But I ...
Tools/Options.../View Settings in Word 2003	3/9/2007
Q: may be a simple question but what does the option "Highlight" in the above menu bar setting actually ... A: It doesn't highlight anything. Note that this is the View menu; its settings affect what is ...
Numbering	3/8/2007
Q: How are you? Here's my little problem : I am writing a list of items that I want to number from 1 ... A: There are several issues involved here and several ways to resolve the problem. The behavior you are ...
Form fields in Word	3/4/2007
Q: Suzanne, When I insert a form field at the begging of a line then insert another form field behind ... A: Most users find that the most effective way to set up forms is using a table structure. The table ...
page numbering even pages only	3/1/2007
Q: you've helped me before. So here we go again. I have written a 54 page (54 sheets of paper) booklet ... A: I think you're going about this the wrong way. If you don't need facing pages, then you don't need ...
ms word 2000	2/28/2007
Q: what does the feature in microsoft 2000 ignores internet address means? A: I don't have Word 2000 installed and in fact never actually used that version, but I imagine that ...
Saving File Zoom Preferences	2/28/2007
Q: We have loaded Office XP back at my house and I am having trouble saving my viewing preferences. I ... A: In order to save the Zoom preference you have to be sure Word is actually saving the file, which it ...
My Styles need a computer exorcist	2/27/2007
Q: I've created a set of paragraph styles for an outlined, numbered document (DOC 1). Then I ... A: At first glance, I thought perhaps you were having a problem with the outline numbering; the ...
TOC links not enabled	2/27/2007
Q: I'm using Word 2003. When I create a TOC and try to use it to go to that section, I get an error ... A: There are several issues that affect hyperlinks in TOCs in Word 2003. 1. The first is a setting in ...
Copying multiple pages of data from excel into word	2/22/2007
Q: I am trying to paste multiple pages of data from excel into word, but I also want to still have ... A: Check the text wrapping on the inserted OLE object. A floating (wrapped) object cannot exceed one ...
booklet printing	2/20/2007
Q: I'm working with 2003 and I've got everything ready to go and print with this 4 page booklet (one ... A: "Background printing" has nothing to do with printing a background but rather printing in the ...
Clipboard	2/14/2007
Q: I am using Word 2003. I am creating a document and I have my clipboard displayed. The problem is if ... A: As long as Word stays open, the Clipboard contents should be retained. Are you starting Word and ...
MS Word - invisible graphics	2/12/2007
Q: Sorry - already checked that and the view is on print layout... Have even loaded service pack for ... A: If none of the suggestions in the referenced article helped, then try reducing or turning off ...
ms word	2/12/2007
Q: I am looking for help to create macros. the first on would print every page that has a certin name ... A: As indicated on my bio page, I have no VBA expertise. For help with macros, I would suggest that you ...
address labels	2/10/2007
Q: i had to have my computer cleaned from a virus and when i got it back instead of word i had word ... A: If the service that cleaned your computer did not reinstall Word/Office, take the computer back and ...
WORD TABLES	2/8/2007
Q: is there any way to turn off all auto formatting while creating and changing the contents within ... A: Since I've just been dealing with a nightmare table, I can absolutely sympathize! The first thing ...
text area	2/6/2007
Q: I am having trouble in wrapping text in a text area that I create when I click the "tools" tab, ... A: It sounds as if this is a question about Word 2007, in which I currently have no expertise, but in ...
Word 2003 template	1/31/2007
Q: We have a template that when it is used the spelling only checks the words in the template and will ... A: Is this a protected form? By default, I believe form fields are formatted as "Do not check spelling ...
Right Aligning Text	1/25/2007
Q: Greetings, Many years ago, I had a Computer Teacher who taught me a shortcut for moving text on the ... A: The shortcut you are remembering is probably the Alt+F7 Flush Right command in Word Perfect. There ...
Shortcut to accessing files	1/24/2007
Q: I have a folder with over 1,000 files that I have to print out. On the file list, there are 17 files ... A: I apologize for the delay in answering your question; somehow it got buried in my Inbox, and I've ...
product ket	1/24/2007
Q: i've have lost my product key how can i find it when i open word the opening page goes by to fast A: Being able to see the splash screen wouldn't help you, as it doesn't display the product key. See ...
fonts	1/23/2007
Q: When I type in a document all the fonts stay on one place, every fonts is placed over the other. ... A: According to Office MVP Bob Buckland: "It's a bug that somehow seems to have Word misreading ...
Faxing documents created with mail merge	1/23/2007
Q: I am using Office 2000 and Windows Xp. I would like to create a number of faxes, using mail merge, ... A: I have no personal experience with this, but the Word 2003 Help topic "Create and distribute merged ...
Cannot Select Text When Recording Macro	1/22/2007
Q: I was searching some MVP sites looking for a macro to help me on a form when I ran across a shortcut ... A: There are some actions that can be performed by macros that are written directly in VBA that cannot ...
bullets in word pad	1/22/2007
Q: How do I get back to the format so I can align from left to right and center? The bullet will not go ... A: Your question appears to be about WordPad, in which I have no expertise, rather than Word. If the ...
What's wrong?	1/18/2007
Q: How come my table-to-text converting function doesn't work? I have a table, which I want to convert ... A: You should be getting a dialog box. If you're not seeing that, could it be that it is opening behind ...
Editing web pages in Word 2002	1/14/2007
Q: ..The pages are in a folder on my laptop. They were created in Word and when saved, the option to ... A: This is not my experience with Web pages in Word at all. When I open an HTML document, it opens in ...
Editing web pages in Word 2002	1/14/2007
Q: ..I have created several web pages with Word 97 and edited them several times with Word 2002. ... A: Word is far from an ideal Web page editor. Although I have used it, I have no experience with ...
Blank records in mail merge	1/8/2007
Q: I am using Word 2003 with an Excel 2003 data source. My word document requires a fixed address of ... A: Word suppresses blank lines only if you end each line with a paragraph break. If you use line breaks ...
Word - Header/Footer Locking Macro	1/6/2007
Q: We once had a small Word macro that allowed us to lock the headers and footers of a Word document. ... A: Perhaps you are referring to one of the macros found here: How can I prevent users from editing the ...
Finding a character in Word	1/5/2007
Q: I used a program to convert PDF into word, and it did a fantastic job. However, the "bullets" were ... A: You might have luck with just selecting the characters and copying them, then pasting them into the ...
Catchwords in MS Word 2003 footers	1/2/2007
Q: I am trying to re-create the catchword, an old printing device, whereby the first word of a page ... A: My fellow MVPs have found this "an interesting exercise," and one of them worked out a macro he ...
database on Word	12/30/2006
Q: My wife is trying to build a database of names and addresses. We have MS Word 2003. Are there ... A: Word isn't always the best application for creating a database, but if what you basically need is a ...
Macros	12/29/2006
Q: I checked the FAQs website but could not find an answer. Here's my question... We have a Word ... A: If this really required macros, I would not be able to help since, as stated in my bio, I have no ...
embedded object in word	12/26/2006
Q: Suzanne The object I have in word only appears on a few pages (forcing a page break half way down ... A: If your document contains more than one section, then I suspect there is a graphic anchored to the ...
Paper Size Settings!	12/24/2006
Q: i missed out on another question earlier. hope it isnt too late to fill in the gap. we are ... A: Assuming you don't have text boundaries enabled, those so-called "crop marks" are a result of ...
Paper Size Settings!	12/24/2006
Q: We've just installed Office Xp on our home system. I've been twiddling with the settings to set the ... A: In general, Word does not work well without a printer driver installed. You don't have to have a ...
Number of pages reduced, and all the text in the document appears as fields	12/18/2006
Q: I had a document that was 520 pages. I saved that document, then when I try to open that the word ... A: Pressing Alt+F9 should toggle the field display so that you see the field results instead of the ...
Copy-And-Paste From Word 2000 to Access 2000	12/17/2006
Q: That was a great idea! Unfortunately, when I tried [Paste Special] in Access, the menu didn’t list ... A: I take it you haven't tried adding extra columns in Access; I hope that works. But probably the best ...
Text-to-table Converting	12/12/2006
Q: I have a long line of random words that looks something like this: "house, cat, dog, turtle, ... A: If the list is as you describe (words in a single paragraph separated by commas), select the text ...
opening wpg file from a floppy	12/11/2006
Q: I have a a wpg file that I copied from my old computer that doesn't work very good anymore and I ... A: I don't see how this question remotely relates to Microsoft Word, since a .wpg file is a WordPerfect ...
merge problem	12/9/2006
Q: Suzanne: I have a complex merge that is giving me extra pages with nothing but carriage returns. ... A: There's a reason my bio says I can't handle questions about complex merges! I think I see what ...
MS Word 2003 - pictures in the document	12/8/2006
Q: In the last 2 weeks pictures in my word documents are no longer visible. If I click on the location ... A: "Picture placeholders" are the mostly likely culprit, but see ...
WORD 2003 Quote insertion	12/8/2006
Q: I have an employee that is using and has used WORD for a long time. Just yesterday when she would ... A: Very odd. I can think of several possibilities, all sort of long shots: 1. An AutoCorrect entry; ...
Reversing Texts	12/8/2006
Q: Is there a function (or a macro) in ¡§MS Word¡¨ that would allow me to reverse texts? For example, I ... A: It's possible this could be done with a macro, but I have no VBA expertise. If the series were like ...
stupid Word 2003 merge	12/6/2006
Q: Loved an article you wrote about this. Okay how do we use conditional text in Word 2003? I can run ... A: Although IF fields in a mail merge do add an extra layer of complexity, I have not been unsuccessful ...
borders on word	12/6/2006
Q: We are making coupons on MS Word and adding borders to each coupon. When we finish the first ... A: I assume you're using bordered paragraphs rather than a table with borders. In order to have two ...
pictures	12/5/2006
Q: how do i write words on the pictures without using the text box. i want the pictures to be on the ... A: In Word, you can type text in the document area and send a picture behind the text, or you can ...
Footnote in MS Word	12/5/2006
Q: I am using MS Word 2000. I have a draft document that has some 100 odd endnotes. When writing it, I ... A: It is indeed inconvenient that some journals have not entered the 21st century, but this is a common ...
Word Mail Merge and If statments	12/5/2006
Q: I have a mail merge I'm doing in Word 2000 and the fields include: Name Address City, State Zip ... A: In viewing a mail merge main document, text rendered as «country» represents the field { MERGEFIELD ...
Footnote Wrong Page	12/4/2006
Q: I have two footnotes in my entire 43 page document. The first one works correctly, but when I try ... A: I have to agree that's totally bizarre. Are you by any chance tracking changes in the document? This ...
Word 2003 - Cross referencing	12/4/2006
Q: Here is my situation: When cross-referencing I would like to see the paragraph number as well as ... A: I'm not sure whether this was possible in previous versions (or WordPerfect) or not since I have had ...
issues when editing a document	12/3/2006
Q: When I am editing a saved document. As I begin to type my changes (inserting new words) it ... A: You've inadvertently pressed the Insert key and toggled from Insert to Overtype mode. Press the ...
Word Capitalizing	12/1/2006
Q: It is in some way connected to the autocorrect feature. Auto Correct, as you know says replace " i ... A: I'm afraid I'm really stumped on this, as AutoCorrect should not be firing until the spacebar is ...
Word Capitalizing	12/1/2006
Q: Taht was not the problem. I was going to send a 4 line piece of the document, but this venue doesnot ... A: If i changes to I before a space or punctuation is typed, then AutoCorrect cannot be an issue. If ...
Word Capitalizing	12/1/2006
Q: My wife was typing and must have done some combo of keys. What happens is that the letter "i" is ... A: The only case in which I would expect this to occur would be if she typed "i ndicates" and ...
labels	11/30/2006
Q: My office switched from WordPerfect to Word about a year ago. I created a page of labels and I ... A: Unfortunately, there is no way to determine this in Word except to compare the dimensions of the ...
page numbering in 2 sheets per page in Word 2003	11/29/2006
Q: I am assisting with the prep of a cookbook for a charity event. We have the cookbook set up in 2 ... A: Although this is absolutely not the way I would approach this task (you'd be much better off using ...
stationery in Word 2003 XP	11/29/2006
Q: I saw you answered a question about scanning stationery and using it as a background for letters. ... A: That article is now at http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm, but the old page should be ...
Re: Extracting key words from MS Word Document:	11/28/2006
Q: I'm afreid I do not see how this can help me. The process you described seems more cumbersome than ... A: It will depend, of course, on how many of these you have and whether they're all in the same ...
Word - insert picture default directory browse	11/28/2006
Q: Suzanne, Yes, I really am referring to the "anchor/move with text boxes" on the Advanced section of ... A: In that case, then, no, I don't know of any way to change the default, short of VBA, and I don't ...
Word - insert picture default directory browse	11/28/2006
Q: Suzanne, You are a true friend and scholar! Thanks very much, modifying the regedit did the trick. ... A: My guess is that you mean that Word inserts pictures "In Line With Text" rather than with any other ...
Word - insert picture default directory browse	11/28/2006
Q: Suzanne, Thanks very much for your prompt reply. I was not able to delete the path, no matter what I ... A: Okay, I was dubious about being able to delete the path from the File Locations tab, so here's the ...
Word - insert picture default directory browse	11/28/2006
Q: At some point, I modified the path to browse when inserting pictures so it always starts in my ... A: There are two ways to approach this issue. Word will remember the last directory used provided no ...
Re: Extracting key words from MS Word Document:	11/28/2006
Q: Example Typical Paragraph from where extraction required: ... A: I can't give you exact search strings, but it should be possible to do this with wildcards (see ...
Word 2003 mail merge	11/27/2006
Q: I really hope you can help me out with this one. I am trying to do a mail merge in Word 2003 with my ... A: The problem could be the fact that Word 2003 uses OLEDB instead of DDE to connect to Excel data ...
Making a booklet with Word 2004	11/27/2006
Q: Yes, I'm using Mac Office 2004 (Word 2004) Wondering what AFAIK is? From your answer I'm assuming ... A: One of my fellow MVPs, who uses a Mac, provided the following information: "I'm not sure what 'book ...
word forensics...	11/27/2006
Q: I'm currently studying on a masters course doing digital/computer forensics and i was wondering, ... A: The issue that is of concern for most users is "metadata," that is, information about the document ...
Making a booklet with Word 2004	11/26/2006
Q: I just read your answer to someone's question about how to do what I'm trying to do: make a simple ... A: Word 2004 is a Mac version. Is that what you have? It is about equivalent to Word 2003 for Windows ...
Capitalization	11/26/2006
Q: With word when I use numbered list the first letter in the sentence is no longer capitalized. Hopw ... A: I'm afraid you'll just need to use the Shift key. See "Word does not capitalize the first letter of ...
Missing Footnotes in Word	11/25/2006
Q: I am working on a fairly large document using Microsoft word 2003 (I am operating on windows XP)... ... A: Is there a table involved? Where I have seen this kind of problem before is when there were ...
Word Crashes at Start-Up	11/23/2006
Q: When I start Word (MS Office 2003) it crashes. All the other programs Excel, PP, etc seem to work ... A: That particular error message doesn't point to anything in particular (or at least not anything that ...
sorting labels containing names & addresses alphabeticaly	11/23/2006
Q: how do i sort labels (with names and addresses) so that each label only appear once to make it ... A: Once labels have been created, there is no way to sort them since they are in table format, and only ...
word Footnote Headings	11/22/2006
Q: I would like to know if it's possible to create a document that automatically has the word 'Notes' ... A: I wouldn't necessarily advise this for footnotes (it's more appropriate for endnotes), but you can ...
Using graphics inside forms	11/22/2006
Q: I am authoring a form in MS Word. On the form, from the controls toolbox, I have placed an image ... A: I have no experience with the Control Toolbox (since I don't create UserForms) and little expertise ...
Cut/Paste in WORD 2003	11/22/2006
Q: This is from Word 2003 to Word 2003. Normally it is moving data around in a document that a ... A: Although it might make a difference whether or not the Office Clipboard is in use (Edit \| Office ...
Cut/Paste in WORD 2003	11/22/2006
Q: Sometimes without any regularity when a user CUTS/COPIES and then PASTES into WORD the data will be ... A: I've seen occasional reports of all kinds of oddities in pasting (especially from Web pages) but no ...
word question	11/21/2006
Q: Can you help me please, I have a document where I have to put the name more than 10 time in the ... A: For a variety of different ways to approach this, see my fellow Word MVP Greg Maxey's article at ...
Word Code for manual line breaks w/ textbreak for pictures	11/21/2006
Q: I got a problem. With Find/Replace it seems only possible to replace things with the "regular" line ... A: In the English version of Word, the type of break you're talking about is called a "text wrapping ...
Language Toolbar	11/20/2006
Q: We can't figure out why the Language Toolbar isn't showing up in the top right hand side of Word ... A: I have no experience with the Language Bar, so I don't know what to tell you beyond what Help says. ...
excel merge	11/17/2006
Q: Suzanne: Word 2003 I think the solution to my question is on your web site but I am not sure which ... A: This is not a simple merge and not a type I've ever tried, but my fellow Word MVP Cindy Meister has ...
Only numbers	11/15/2006
Q: I have a table, in which each line contains a sentence having a group of some digits within. For ... A: It's possible the entire job could be done in one stroke with Replace using wildcards, but I'm not ...
job titles in mail merge	11/13/2006
Q: Suzanne, I am using Office 2003 with XP Professional. I am trying to incorporate selected members ... A: I don't use Outlook and have never created a mail merge from Outlook, but it is my understanding ...
Automatic date in a word doc	11/12/2006
Q: How can I do to programm that when you open a word doc the date appears instantly in large numbers? A: No programming required. Insert a date field in the template on which the document is based ...
formatting	11/11/2006
Q: I am using Word 2003. Say I have three bits of info: Name, Address, and Phone Number. I want them to ... A: You do it with tabs. You need a center-aligned tab stop in the center of your line and a ...
Background Printing	11/10/2006
Q: Currently we have a dedicated PC to do the document printing using Word2003. In the PC, we have ... A: I'm not aware of anything that would change the setting other than a given user, but yes, the ...
Footers in word	11/8/2006
Q: Can you have a footer on just one page? How? A: Yes, but how you achieve this depends on what page it is. If it's the first page of the document or ...
Word formatting problem	11/7/2006
Q: For some reason, my WORD 2003 Pro just started to format my page setup with PT instead of INCHES. ... A: The setting for measurement units is on the General tab of Tools \| Options, and it does sound as if ...
Automatic deleting all the blanks between all the words in a text	11/7/2006
Q: I have another one here. Please answer this one, too. I wonder if there is a way to automatically ... A: In the Replace dialog, click More and then Special. You'll see a long list of special characters you ...
ABC icon in Word mail merge	11/6/2006
Q: all of a sudden it does not work. In past, after I select my data, I could insert the merge field, ... A: I'm not really sure about this one because I've never actually used that button, but in Word 2002 ...
A problem on using style	11/3/2006
Q: After I create a new style for a heading, and after I apply that style, I want the cursor to move to ... A: I won't say it's impossible to do what you want; possibly it could be achieved with VBA. But I can't ...
not sure if windows or word problem	11/1/2006
Q: After a doc is opened and closed the temp file does not close. It remains in the folder where the ... A: This is a puzzling question that I don't know the exact answer to, but there was a wave of such ...
Word/Excel merge	10/27/2006
Q: using Word 2003 with a text box for a signature and standard 4 line mailing address. The original ... A: Assuming that your signature is a graphic, if this were an earlier version, I'd have guessed that it ...
Table columns become zero width	10/27/2006
Q: I am using a program called DDMEdit. It uses MS Word (2000) to create text pieces and saves them as ... A: I have never seen or heard of this problem, so I can't offer a guaranteed solution. The only thing I ...
word wrap in tables	10/26/2006
Q: Is there a way to make a form field (text box) do word wrap within a talbe row? Thanks again, Holly A: By default the text entered into a text form field will wrap in a table cell. You'll probably want ...
printing off word	10/26/2006
Q: I have created about a 36 page word document with lots of text boxes and pictures. It was created ... A: I think your problem results from a basic misunderstanding of how Word and the printer work. Setting ...
Word menu question..	10/19/2006
Q: Suzanne: I'm running Windows XP (pro) and am using MS Word (Office 2003). Somehow I've deleted the ... A: Many users have reported losing commands from their menu bar. Try these fixes (in order): 1. Open ...
Formatting - Word - Styles	10/18/2006
Q: I have a Word document that has styles set up in it. It has been created by another user. The ... A: Char (or "linked") styles can be devilishly hard to eradicate once they appear. They are less likely ...
matching fields from table	10/17/2006
Q: Tis might be obsure, but I think (hope) it's possible. We merge letters which include number codes. ... A: Almost anything is possible, and this might be feasible depending on how many codes there are and ...
Screen Prints	10/17/2006
Q: .. Most everything I've been able to find about 'optimizing graphics' for publication concentrates ... A: I'm woefully ignorant about graphics generally, so I would recommend you also read ...
separate tables side by side	10/14/2006
Q: How do I create a table to the right of an existing table or at it's "end of row"? Basically, I ... A: How you accomplish this will depend to some extent on what version of Word you have. If you have ...
Word 2002 Form	10/12/2006
Q: How do I go about making an unprotected section in the document?I’m using word 2002 SP3 to create a ... A: You'll need to insert section breaks (they can be Continuous) around the area you want to leave ...
Word 2002 Form	10/12/2006
Q: I’m using word 2002 SP3 to create a form. I want the end user to be able to add text AND graphics ... A: My fellow Word MVP Cindy Meister has provided the following answer: Basically, you have two ...
Styles and Formatting	10/11/2006
Q: I am using Word 2003, and every time I make a change to the font in my document, word automatically ... A: On the Edit tab of Tools \| Options, clear the check box for "Keep track of formatting." Be aware, ...
mail merge limitations	10/6/2006
Q: sorry to be imprecise. I should have said max number of 8.5" x 11" pages. I went the site you ... A: Ah, that kind of letters! AFAIK, there is no limitation on the number of letters you can merge. The ...
mail merge limitations	10/5/2006
Q: there appears to be a limitation in Word as to the maximum number of letters it can handle. Do you ... A: Maximum number of letters for what? Name of a merge field? Text inserted by a merge field? You'll ...
Title field not populating in word mail merge from Outlook contacts	10/5/2006
Q: I am using Office 2002 (XP). I am merging Outlook Contacts into a Word letter. Whether I start in ... A: I don't have any experience with mail merges from Outlook (indeed very little experience with ...
drawing charts on Word	10/3/2006
Q: FollowupEssentially, when you go Word Menu, click on 'Insert', then 'Picture', the 'Chart', the ... A: On the Chart menu, select Chart Type and choose Line, then select the style you want. For other ...
hiding field codes	10/3/2006
Q: I've been using Word 2000 for some time now, and feel that I am a competent user. But I have a ... A: You're certainly not alone in being confused! TC and XE fields are exceptional in that they are not ...