AboutPaski K. Paskaradevan Expertise I have 3 + years in Lotus Notes application development. I am a CLP R5 Application Development. I can answer any question pertaining to application development.
Experience R5 CLP. In addition, I have a bachelors degree in Engineering and a MBA.
I have the same problem each year and can't figure out how I finally solve it after 2 weeks of manually dragging and dropping:
In my Mail Inbox Database I have created directories and subdirectories to organise my mail. I archive every document after 1 day to make sure my Inbox Database doesn't exceed 50 Mbytes. Now here's the trick : as the database I archive into has a huge size (over 4 Gbytes with 1 year of mail) I decided to create an Archive Database per Year.
So now I want to change to the Archive Database 2008.
It all works perfectly (creating new database, adjusting the settings, etc.) for 1 thing: when I select documents WITHIN a subdirectory in the Inbox Database, it doesn't create this subdirectory in the Archive Database 2008 - it is stored in the View "All Documents".
What am I doing wrong or what do I need to do for Lotus to create the necessary directories and subdirectories automatically in the Archive Database ?
Thanks and regards,
Gregory
Answer Hi,
The Inbox is a folder. So, when you create sub directories in the Inbox, you are creating folders.
The folders do not have any selection formulas. Only way you can send documents into a folder is to either drag and drop or use lotus script method.
So, when you select documents in a subdirectory (folder) and send them to the archive, even if you have similar folder in the archive, the documents will never get there unless you do it using code.
The All Documents is a VIEW. It has a selection formula and all documents are selected in the view.
The archiving process does not create or copy subdirectories. But the process does put the documents in the Inbox folder in the archive database as well.
