AboutPaski K. Paskaradevan Expertise I have 3 + years in Lotus Notes application development. I am a CLP R5 Application Development. I can answer any question pertaining to application development.
Experience R5 CLP. In addition, I have a bachelors degree in Engineering and a MBA.
Question QUESTION: My company is moving to Lotus Notes. IT has set a default retension period of 45 days. I can manually set the retention to by longer, but you can only change one email at a time. I'd like to find a script that would automatically change the retention date on all emails as they are received.
Ideas?
ANSWER: Hi,
If you want to set a retention period as the mail come in, then you will need to write a lotus script agent (which will run after the mail arrives) in the mail box.
You also should be a notes programmer with the designer client to write and enable the agent.
But writing custom agents in mail box is not recommended.
Can you also let me know how your IT is setting the default retention period?
Thanks and regards.
Paski
---------- FOLLOW-UP ----------
QUESTION: Paski - not completely sure how IT is setting the default rentention period. I just have been told the all mail will default to 45 days. We wil be running Note 6.5. Is this the kind of script that a Notes programmer would build for a fee?
Answer Hi Dan,
Right click on your mail box icon and then click the replication settings (or right click, then replication and then settings). In the dialog box which pops up, go to the space savers tab.
The first line in that tab says "Remove documents not modified in the last" and a number. It normally says 90 and there is no check mark on the left of the sentence.
If there is no check mark, this number (90) deals with how long the deletion stubs are kept. But if there IS a check mark, then any document in the database not modified in the last 90 days (or whatever number there) will be DELETED from the database. This may be how your IT is enforcing the retention policy. But this number is controllable by you in YOUR mail box. Check this and see if there is a check mark and a number 45.
Other than this there is no way to enforce a retention unless you configure an archive setting.
I hope this answers your question.
Regards.
Paski
Dec 12, 2007
Hi Dan,
I will answer this tomorrow since I want to check something in the mail box design. If you do not hear from me by tomorrow, send a follow up question (too busy at work, so easy to forget).
