# Using MS Access/Access "Count" function

Question
I have about 1300 length measurements of fish (taken in millimeters) as part of a data project and entered into Access.  One of the eventual goals is to create a bar graph (using Excel) of the number of fish in each 2 cm group.  Using Access's Integer function I've taken the length data and set up the appropriate 1 cm and 2 cm group for each entry.

Example:

450 mm = 45 cm gp (1 cm) or 44-46 cm gp (2 cm gp)

The Access query columns have a data ID #, fish weight (grams), fish length (mm), fish 1 cm gp, fish 2 cm gp.  Typical entries are:

100, 2520, 450, 45, 44
101, 2620, 475, 47, 46
102, 3110, 522, 52, 52 etc.

Now I want to count the number of fish in each 2 cm gp so that my data looks like:

30cm: 27
32cm: 36
34cm: 41, etc.

The data low end would be 200 mm (20 cm gp) and go to about 660 mm (66 cm gp)

Is there a single command or equation that will provide a count for each of the categories? I guess I don't understand the COUNT function options very well, because so far my only solution has been to make a report, sorting by each group and then using COUNT for that group.  This would mean manually reentering each group data into the Excel spreadsheet -- it would almost be easier to simply make a manual count from the original query, except that additions or changes would be awkward.

This should be very easy with a Group By query. In Query Design mode, First add your 2 cm group field to the grid, then your DataID field. Press the Sigma icon on the ribbon to turn the query into a Group By. This adds a Group By row to he grid. Set the first (group) column to Group By and the second to Count. Run the query and you will get a count for each group.

Hope this helps,
Scott<>
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Using MS Access

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#### Scottgem

##### Expertise

I can answer almost all types of questions relating to Microsoft Access usage and application design. My strengths are database and interface design.

##### Experience

I've been designing databases for over 25 years working with dBase, FoxPro, Approach and Access.

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Author of Microsoft Office Access 2007 VBA
Techncial Editor for Special Edition Using Microsoft Access 2007 and Access 2007 Forms, Reports & Queries From Que Publishing

Education/Credentials
Brooklyn College BA