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Using MS Access/Access 2007 Query to Summarize Survey Results


I have Survey results that include Survey Questions that are answered by selecting a number between 1-5.  I need to create a query that will total the answers by number response for each question:  e.g.,

Count of the number of people who answered "5" for question 1, Count of the number of people who answered "4" for question 1, Count of the number of people who answered "3" for question 1 etc etc etc

I can't get a query to count all the number responses for each question in one query.

Hi Debbie,

You will need to use a Crosstab query to produce this output. Make sure you index the correct fields to speed up the fetch process such as the "Number field" where the Survey question number is selected.

So you will get a result such as:

Field in a Row(Using Group by)     Field in your Column(Using the Count Aggregate)
Question #1          Count of People answering it # 5
Question #2          Count of People answering it # 3
Question #3          Count of People answering it # 4
etc etc

Best regards
Manish Batola

Using MS Access

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Manish Batola


ALL MICROSOFT ACCESS DESIGN AND Development QUESTIONS which occur in a Access Projects Lifecycle. Can offer constructive help on Designing Advanced MS-ACCESS Applications such CRM/FRM(Follow-up),HSE-Health,Safety & Environmental Applications,School Management Systems,Hotel Software, Hospital Software,Chemicals Indenting,Import/Export,MRP - Manufacturing Resource Planning, ERP - Enterprise Resource Planning, Automotive Management Systems, Business Intelligence for Oil & Gas Drilling Operations, CRM,KPI- Key Performance Indicators,HealthCare, Hospitality, Constructions, Loyalty Clubs, Call Centers, Travel & Tourism, Educational Institutions, Industrial Strength Invoicing and many more being added every year.


29+ yrs in the Software industry with 23yrs completely dedicated on more than 350 Various Microsoft Access Projects from different Industry Sector[s]. I'm using Access ever since it was born.

Worked in various multinationals catering from Aerospace, Oil & Gas etc.

-BSc - Computer Science -MSAP (Master in Software & Applications Programming) -BPRE (Business Process Re-engineering Engineer) -SQAE (Software Quality Assurance Engineer) -STIE (Software Testing & Inspection Engineer) -Project Engineer (Software Development)

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